This up-to-date SAP Basis training document (300 pages) provides introductory notes

starting from scratch, how-to guides, configuration steps and almost all SAP Basis
related transaction details.. A must document for beginners!

SAP Installation Notes

Post Installation Activities
Structure of Application Server
Monitoring Background Jobs [SM37]
Update Monitoring [SM13]
Spool Processing
Instance Management
Profile Management
Data Transfer Techniques
System Monitoring
Raising a Request to SAP for a SAP Router / Steps to Configure SAP Router
Exclusive notes on Implementation of SAP:

Motivation of SAP for an ERP Software, Landscape Deployment Plan, Hardware

Sizing, Hardware and Software Order, Installation of the Software, Post
Installation Steps, User management, Remote connection to SAP Landscape
Configuration, Transport Management, Testing Strategy 123, Go Live Strategy,
Parallel Run, Go-Live , Support – Phase

and much more…

Download Exclusive SAP Basis Training Material

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SAP FI: Typical Steps Involved in Performing Outgoing Payments

This process covers the steps to be performed for payment to vendors in the SAP
Finance module.
Business Process:

This process covers the payment to Suppliers, Contractors and Service Providers.
The payments are made against the Bills received and cleared for payments. Payment
terms and deductions may consist of Liquidated damages, Retention money,
Mobilization Advance, relevant taxes, Advance against Bank/Performance Guarantee,
etc. Further, certain chargeable issues, penalties and deductions/adjustments
(Debit Notes/Credit Notes) are also to be considered while making the payments.

TDS and Other relevant Taxes are deducted at the time of Invoice Verification and
Advance Payments, whichever is earlier is adjusted at the time of payment by the
Accounts Department.

Payments will be made to the vendor based on the outstanding invoice in the vendor
account. System will propose the list of open item from the vendor account with
reference Bill No, for which the payments are due. This can also be selected based
on the various parameter for search like bill amount, due date, and as per
instruction received from Site Incharge. System will propose the following entry on
selecting the outstanding bill at the time of payment. Multiple invoices can be
selected and a single cheque can be issued for the same or separate cheques for
supply and services.

Payment Terms can be changed / revised by MM in PO (Purchase Order), if required.

Partial Clearing/Payment

Partial clearing will be used where a part payment is to be made for a vendor open
item. For example – Part payment of $5000 made for the vendor invoice of $10000/-.
If the Partial Clearing is used, system will post a line item in debit for the
payment made. The system however, will not clear the invoice till the entire
invoice amount is cleared and all such line items are shown as open items till the
time it is fully cleared. However the system will show the net balance in normal
account.

However, using partial clearing method both the items i.e. the invoice and the part
payment in the above example remain as open items till the invoice is fully
cleared.
On account payment

On account payment to the vendor irrespective of the outstanding bill will be done
by passing a separate entry to the vendor account which remains outstanding till
the same is clear against the invoice. This on account payment needs to be cleared
against the actual invoice booked in vendor account in order to show the proper
statement of outstanding balance & ageing of vendor.
Residual Payment

Whenever there is on account / advance payment made to the vendor, account shows
the open items in its Normal & Special G/L account. After the invoice verification
or another subsequent adjustment is done the same is cleared against the on account
payments / advance payments. Here under the residual payment (balance) option, the
system clears the original line item and creates a new line item for the remaining
outstanding amount.

For example there is a credit line item of $10000/- in the vendor account against
which a payment of $5000 is made. By choosing Residual Payment system will clear
the old line item of $10000 and show a new Outstanding Balance of $5000.

In SAP, these outgoing payment processes are managed with following transaction
codes
Transaction Code
Transaction
F-47

Down payment Request

F-48

Advance / Down Payment to Vendor

F-53 / F-58

Outgoing Payment to Vendor invoice by selecting open items

FB02 / FB03

Change Document / Display Document

FBZ5 / FCH5
Automatic Cheque printing / Manual Printing
FBRA

Reset Clearing Document

FB08

Reverse Document
FBR2

Reverse Posting
FK10N

Display Vendor Act Balance

FBL1N

Display Customer Line Items

Related posts:

SAP FI: Typical Steps Involved in Performing Incoming Payments

SAP Finance Accounts Payable Transaction Codes & Menu Paths
SAP Finance Accounts Receivable Transaction Codes & Menu Paths
SAP Finance General Ledger Transaction Codes & Menu Paths

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