AIRPORTS AUTHORITY OF INDIA CORPORATE HEADQUARTERS, RGB, NEW

DELHI DIRECTORATE OF ENGINEERING (NR)

NOTICE INVITING e-TENDER (3 BOT - 3 Cover Open Tender)

(Bid No- 2019_AAI_26791_1)

Item rate tenders (exclusive of GST, custom duty & IGST) are invited through the e-tendering
portal by Senior Manager (Engg. -Elect), Airports Authority of India, O/o Executive Director
(Engg.)-NR, Corporate Head Quarters, B-Block, 3rd Floor, Rajiv Gandhi Bhawan, Safdarjang
Airport, New Delhi-110003 (Bid Manager) on behalf of Chairman, AAI from the eligible
contractors for the work of” Construction of New Integrated Passenger Terminal Building AT
C.C.S International Airport, Lucknow.SH: Provision of Baggage Handling System along with CT-
EDS..” for an estimated cost of Rs. 1,14,93,17,801.00 (exclusive of GST, custom duty & IGST)
with a period of completion of 22 months (10 months for Phase- I & 12 months for Phase- II
which will start after completion of Phase-I ) for SITC of complete Baggage Handling System and
84 (Eighty-Four) months for Operations and AICMC.

The scope of work includes Provision of Check-in conveyors, take away conveyor, CT-EDS X-ray
machine, ATRs, make up carousels, arrival carousels SCADA, PLCs and associated IT systems
including ISAT etc. including Operations and AICMC.

Prospective Tenderers are advised to get themself register at CPP-portal, obtain ‘Login ID’ &
‘Password’ and go through the instructions available in the Home Page after log in to the CPP
portal https://etender.gov.in/eprocure/app or www.aai.aero. They should also obtain Digital
Signature Certificate (DSC) in parallel which is essentially required for submission of their
application. The process normally takes 03 days’ time. The tenderer may also take guidance
from AAI Help Desk Support through path aai.aero/tender/e-tender/help desk support.
(i) For any technical related queries please call the Helpdesk. The 24 x 7 Help Desk details are
as below:

Tel: 0120-4200462, 0120-4001002, Mobile: 91 8826246593 E-mail: support-eproc@nic.in

Bidders are requested to kindly mention the URL of the Portal and Tender ID in the subject
while e-mailing any issue along with the contact details.

For any further technical assistance with regard to functioning of CPP portal the bidder may
contact to the following AAI help desk numbers on all working days only between
(ii) 08.00 hrs to 20.00 hrs (Mon-Sat)-011-24632950, Ext-3512 (Six lines), E-Mail:-
eprochelp@aai.aero
(iii) 09.30 hrs to 18.00 hrs (Mon-Fri)-011-24632950Ext-3523,E-Mail: etendersupport@aai.aero
sanjeevkumar@aai.aeroand snita@aai.aero.
(iv) 09.30 hrs to 18.00 hrs (Mon-Fri)- 011-24657900, E-Mail: - gmitchq@aai.aero
In case of technical support regarding e-tender portal, if AAI Help Desk is non responsive,
the Bid Manager can be contacted as below on all working days from 9.30 hrs to 18.00 hrs.
(i) Name : Saurabh Kumar

(ii) Tel. No. : 011-24632950 Extn:2611

(iii) E-mail ID : saurabh82@aai.aero

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 All bid procedure related queries be referred to HELP DESK as above and then
to Bid Manager only. Please note that under no circumstances bid procedure
related queries shall be referred to the IEMs

Tender fee of Rs. 11200/- (i/c GST) Non-refundable will be required to be paid offline in
the form of Demand Draft from Nationalized or any scheduled bank (but not from cooperative or
Gramin bank). The original Demand Draft against Tender processing fee should reach by post/
courier/given in person to the concerned officials, within three days of the last date of bid
submission or as specified in the Tender Document. The details of Demand Draft/ any other
accepted instruments, physically sent, should tally with the details available in the scanned copy
and the data entered during bid submission time.

1. CRITICAL DATA SHEET

Publishing Date 03.06.2019 from 1700 Hours

Bid Document Download/Sale Start Date 04.06.2019 from 0930 Hours

Clarification Start Date 04.06.2019 from 0930 Hours

Clarification End Date 14.06.2019 upto 1800 Hours
Bid Submission Start Date 25.06.2019 from 0930 Hours
Bid Submission End Date 08.07.2019 upto 1800 Hours
Last date and time of submission of original Bank
Guarantee against EMD, signed hard copy of AAI
Unconditional Acceptance Letter, power of 15.07.2019 upto 1800 Hours
Attorney/authorization of Tenderer and Signed Integrity
Pact.
Bid Opening Date (Envelope-I) 16.07.2019 at 1100 Hours

Bid Opening Date (Envelope-II) 19.07.2019 at 1100 Hours

Bid Opening Date (Envelope-III) /Reverse Auction 26.07.2019 at 1100 Hours

Tender Processing Fee Rs. 11,200/- Non-refundable.

EMD, In Favour of Airport Authority of India Rs. 1,39,93,200/- in the form of

payable at New Delhi in case of Demand Draft and Demand Draft / FDR / Bank
FDR. Guarantee

Envelope-I (Tender Fee): - Bid containing scanned copy of Unconditional Acceptance of AAI’s
Tender Conditions, Tender fee, BG against EMD along with copy of Bid Bond, Integrity Pact &
details of EMD as per Performa.

The tenderer shall submit their application only at CPP portal

https://etender.gov.in/eprocure/app. Tenderers are advised to follow the instruction provided in
the tender document for online submission of bids. Tenders are required to upload the digitally
signed file of scanned documents along with scanned copy for Tender Fee and scanned copy
submission of FDR/BG for EMD. Bid documents may be scanned with 100 dpi with black and

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 white option which helps in reducing size of the scanned document. Uploading of application in
location other than specified above shall not be considered. Hard copy of application shall not be
entertained.

Scanned copy of Demand Draft against tender fee of value Rs 11,200/- and Earnest Money
Deposit (EMD) of value Rs. 1,39,93,200/- or equivalent US Dollar in the form of Demand Draft /
FDR/ Bank Guarantee from Nationalized or any scheduled bank(as per RBI schedule) (but not
from cooperative or Gramin bank) having office in India and Bid Bond as stipulated in the notice
inviting tender may be submitted along with Unconditional Acceptance of AAI’s Tender
Conditions and scanned copy of signed Integrity Pact (As per Performa of Tender Document)

Unconditional Acceptance of AAI’s Tender Conditions and scanned copy of signed Integrity Pact
(As per Performa of Tender Document).

Envelope-II (Pre-qualification and technical bid):

Qualifying requirements of contractors / firms.

a) In case of Indian firm should have permanent Account number (PAN) and GST Registration
No.

b) Should be Original Equipment Manufacturer (OEM) of:

 Departure Baggage Handling System and;
 Inclined Arrival Carousel System.

c) Should have satisfactorily completed (phase/part completion of the scope of work in a contract
shall not be considered, however pre-determined phasing of the work will be accepted) the SITC
of Inline Baggage Handling Systems at any Airport with any of the following value criteria
mentioned below during last seven years ending the last date(extended date) of submission of
bids.

 Three separate works of minimum INR 54,24,78,000/-

 Two separate works of minimum INR 67,80,97,500/-
 One work of minimum INR 1,08,49,56,000/-

Should furnish Performance / Experience Certificate in respect of the works claimed against
experience as mentioned above. These certificates may be duly attested and issued by the
client (End user) for whom the works have been carried out and shall be endorsed by the
bidder, clearly indicate the following:

 Name & scope of work

 Date & No. of contract/order
 Contract value
 Date of completion of work (Actual & as per agreement)

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  Contact Details like Email/Phone No. /Fax No.
 Certificate that the supplied & installed systems have performed satisfactorily
after commissioning from the end user agency.

d) Should have annualized average financial turnover of Rs. 40,68,58,500/- against works executed
during last three years ending 31st March of the previous financial year i.e. ending on
31.03.2018. As a proof, copy of abridged balance Sheet along with profit and loss Account
Statement of the firm for last three years should be submitted along with the application. Firms
showing continuous losses during the last three years in the balance sheet shall be summarily
rejected.

Note: Financial data for latest last five financial years has to be submitted by the tenderer (As
per Performa of Tender Document). The financial data in the prescribed format shall be
certified by the Chartered Accountant/Company Auditor with his stamp and signature in
original with membership number.

The value of executed works shall be brought to current costing level by enhancing the
actual value of work at simple rate of interest @ 7% per annum, calculated from the date of
completion to the last date or extended date of submission of bid.

Firms showing work experience certificate from non-Government/non-PSU organization

should submit copy of tax deduction at sources certificate in support of their claim for having
experience of stipulated value of work.

e) The contractor should submit declaration towards list of imported items considered in the
BOQ.

Scanned copy of duly notarized affidavit on Non-Judicial stamp paper of Rs. 100 regarding
compliance of minimum wages, scanned copy of duly notarized declaration on non-judicial
stamp paper of Rs. 100 regarding black listing/ debarring of firm, scanned copy of
undertaking on GST, undertaking for deployment of T&P, Undertaking for performance
evaluation (As per Performa of Tender Document), undertaking regarding product support for
period of 20 years and declaration for list of Imported equipments to be supplied, item wise
as per BOQ shall also be submitted in Envelope no 2.

2. Indian Accredited Agent of foreign firms can purchase & upload Tender document on
behalf of their Principal firm on submission of accreditation certificate in addition to
required qualifying documents. However, the scanned copies of documents to be uploaded
as per NIT shall be signed by the principal firm before uploading the scanned copies of the
same by accredited agent on e-tendering portal. Principal firm shall give an undertaking to
the effect as under:

a) Name & Address of Accredited Agent, whom Principal firm likely to hire for purchase &
upload tender document on their behalf.

b) Foreign Principal firm is solely responsible for the Financial bid (Quote) submitted by
Accredited Agent.

(i) Bidder Firm shall submit Address, Fax & Telephone numbers of their maintenance
set-up functional in India, or alternatively firm shall submit an undertaking that the
bidding firm shall establish its registered office in India within one month of issue of

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 Letter of Intent (LoI) and shall be functional for the duration of life time of the
equipment (estimated to be TWENTY YEARS), if becomes successful bidder and
comply all statutory requirements as per Indian Law and also to obtain registration
certificate, Permanent Account Number (PAN) from Income-Tax Authority, GSTIN,
and other required documents/ certification.

(ii) Foreign eligible firms, shall submit their self-attested turnover and work experience
for overseas / foreign works duly apostil or attested by Indian embassy in that
country or embassy of certificate issuing country in India. However, in case of
becoming successful bidder, the self-attested work experience certificate and
turnover shall be verified by Airports Authority of India independently before
acceptance of bid.

(iii) Conversion of Foreign Currency: The following procedure shall be adopted:

a. The value of completion cost of the work (other than INR) shall be calculated by
considering the Exchange rate (as notified by Reserve Bank of India / International
currency conversion sources) of foreign currency in INR on the date of completion of
the work.
b. Turnover of foreign firms shall also be calculated by considering the Exchange rate
(as notified by Reserve Bank of India/ International currency conversion sources) of
foreign currency in INR on the date of ending of particular financial year of that
country.

(iv) Certificates of Subsidiary/Group Companies: The companies/firms, who intend

to get qualified on the basis of experience of the parental company shall be 100%
subsidiary of Parental Company.

Envelope-III (Financial Bid): - The Financial e-Bid through CPP portal.

All rates shall be quoted in the format provided and no other format is acceptable. If the price bid
has been given as a standard BOQ format with the tender document, then the same is to be
downloaded and to be filled by all the bidders. Bidders are required to download the BOQ file,
open it and complete the white colored (unprotected) cells with their respective financial quotes
and other details (such as name of the bidder). No other cells should be changed. Once the
details have been completed, the bidder should save it and submit it online, without changing the
file name. If the BOQ file is found to be modified by the bidder, the bid will be rejected.
3. Original BG against EMD, hard copy of signed Unconditional Acceptance of AAI’s Tender
Conditions as well as signed original Integrity Pact to be sent to the Sr. Manager (Engg. -
Elect.), Airports Authority of India, O/o Executive Director (Engg.)-NR, Corporate Head
Quarters, B-Block, 3rd Floor, Rajiv Gandhi Bhawan, Safdarjang Airport, New Delhi-110003
(Bid Manager) and should reach to Bid Manager before the date & time mentioned in
CRITICAL DATA SHEET. The tenderer, whose EMD, BG against Integrity Pact and
unconditional acceptance of AAI’s tender conditions are not received by the time as per
critical data sheet, then their tenders will be summarily rejected. Any postal delay will not
be entertained.
4. Bids Opening Process is as below:
Envelope-I: Envelope-I opening date shall be as mentioned in CRITICAL DATA SHEET.
(Envelop-I Shall contain scanned copy of Tender Fees, EMD, Bid Bond, Unconditional Acceptance
of AAI tender conditions and Integrity Pact)

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 Envelope-II: Envelope-II opening date shall be as mentioned in CRITICAL DATA SHEET.

The intimation regarding acceptance/rejection of their bids will be intimated to the contractors/
firms through e-tendering portal.
(Envelop-II shall contain scanned copy of Pre-qualification documents alongwith duly filled and
signed PQ performa, Scanned copy of duly notarized affidavit on Non-Judicial stamp paper of Rs.
100 regarding compliance of minimum wages, scanned copy of duly notarized declaration on
non-judicial stamp paper of Rs. 100 regarding black listing/ debarring of firm, scanned copy of
undertaking on GST and digitally signed Tender Document.)

If any clarification is needed from the bidder about the deficiency in his uploaded documents in
Envelope – I and Envelope – II, he will be asked to provide it through CPP portal. The bidder
shall upload the requisite clarification/documents within time specified by AAI, failing which
tender will be liable for rejection.
Envelope-III: The financial bids of the contractors/firms found to be meeting the qualifying
requirements shall be opened as per CRITICAL DATA SHEET.
5. Refund of EMD

The refund of EMD to bidders who fails to qualify at pre-qualification / technical stage shall be
processed within 7 days of their rejection. For all other bidders whose financial bids are
opened, the refund of EMD except for successful bidder (L-1) shall be processed within 7
days of opening of the Cover-3 (financial bid).

6. Language:

a) This Contract will be executed in the English language, which shall be the binding and
controlling language for all matters relating to the meaning or interpretation of this
contract.
b) The Proposal with all accompanying documents and related correspondence shall be
in English language and strictly on the forms provided in this Bid document. No
supporting document or printed literature shall be submitted with the Proposal unless
specifically asked for and in case any of these documents is in another language, it
should be accompanied by an accurate translation of the relevant passages in English,
in which case, for all purposes of interpretation of the Proposal, the translation in
English shall prevail.
c) Tender shall be submitted in English language, if any of the supporting documents is
submitted in any language other than English, then

i. For Indian languages, the translated English version duly notarized by Indian
Notary and
ii. For Foreign languages, the translated English version duly certified from the Indian
Embassy of the certificate issuing country or the embassy of the certificate issuing
country in India shall be submitted with the respective document.
All supporting documents submitted with the bid should be self-certified & stamped
by the firm and serially numbered.

7. If the entity participating in any of the tenders is a private or public limited company,
Partnership firm or proprietary firm and any of the Directors/ Partners/Proprietor of
such company is also a Director of any other company or partner of a concern or a
sole proprietor having established business with AAI and has outstanding dues
payable to the Authority, then the said entity shall not be allowed to participate in
AAI tenders. If it is established at any point of time, before or after the award of

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 work, the contract shall be immediately terminated and firm shall be liable to be
blacklisted and EMD submitted along with tender shall be forfeited absolutely.

8. Others:

i. No single firm shall be permitted to submit two separate tenders either as individual or
as associate / Consortium or under two different associates/ Consortium.

No two concerns in which an individual has interest involved, as proprietor, shareholder

and / or partner shall tender for the execution of the same works. If they do so, all such
tenders shall be liable to rejected. In case such involvement is detected at a later date
during the currency of the project, the agreement shall be terminated without notice and
appropriate legal action shall be taken including debarring the agency from bidding in
AAI for a period of 3 years.

ii. Submission of bids by a bidder implies that he has read this notice and all other contract
documents and has made himself aware of the scope of the works to be done and local
conditions, local material rates and other factors bearing on the performance of the
contract / execution of the works.
iii. This notice of bid shall form part of the contract documents. The successful tenderer on
acceptance of his bid by the Accepting Authority, shall within 15 days from the date of
award of work sign the contract consisting of Notice Inviting Tenders, Tender provisions/
conditions as issued at the time of invitation of bid and acceptance thereof with any
correspondence leading there to.

9. AAI reserves the right to accept or reject any or all applications without assigning any reasons.
AAI also reserves the right to call off tender process at any stage without assigning any reason.

10. The bidder shall not be permitted to withdraw his offer after submission of tender till expiry of
validity of his offer. The fifty percent of earnest money shall be forfeited it the offer is withdrawn
by the bidder before expiry of validity period.

11. AAI reserve the right to disallow issue of tender document to working agencies whose
performance at ongoing project(s)is below par and usually poor and has been issued letter of
restrain/Temporary/permanent debar by any department of AAI or Central /State Govt
Depts./PSUs/World Bank/ADB etc. AAI reserve the right to verify the credential submitted
by the agency at any stage (before or after the award the work). If at any stage, any
information/documents submitted by the applicant is found to be incorrect/ false or
have some discrepancy which disqualifies the firm then AAI shall take the following
action:
a) Forfeit the entire amount of EMD submitted by the firm.
b) The agency shall be liable for debarment from tendering in AAI, apart from any
other appropriate contractual/legal action.

12. REVERSE AUCTION

Reverse Auction will be conducted after financial bid opening on L1 price. The procedure to be
followed shall be as per guidelines for Reverse Auction

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13. Purchase preference to Central Public Sector Undertaking shall be applicable as per the
directive of Govt. of India prevalent on the date of acceptance.

BID MANAGER

Sr. Manager (Engg. -Elect.)

Airports Authority of India
O/o ED Engg. – NR
CHQ, Rajiv Gandhi Bhawan,
New Delhi-110 003

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 ANNEXURE - PQ
PQ- PROFORMA
CHECK LIST FORMAT TO BE SUBMITTED BY APPLICANTS ALONG WITH TENDER
APPLICATION.
Name of Work: - “Construction of New Integrated Passenger Terminal at C.C.S Lucknow
Airport.
SH: Provision of Baggage Handling System along with CT-EDS.”

1. 2. 3. 4.

Ref Qualifying Supporting Document Reference to the

No. criterion / must have the following documents submitted in
parameter / salient information which support of Column 3
supportive AAI would like to consider
document

Name and Copy of Certificate of Self-attested scanned

1.A copy Uploaded /
registered office Incorporation from the
address of the respective Government enclosed-YES / NO
Manufacturer body

Manufacturing Copy of Certificate of Self-attested scanned

1.B copy Uploaded /
Facility / Works Incorporation from the
address of respective Government enclosed- Yes / No
the Manufacturer body. In case more than one
Manufacturing work site of
their company, enclose
similar certificate for each
work address from that
country of Incorporation.

Manufacturer of Certificate from the Self-attested scanned

1.C respective Government copy Uploaded /
Passenger
Baggage Handling body / Chamber of enclosed- Yes / No
System Commerce.
The certificate shall have
information that the firm is a
manufacture of Passenger
Baggage Handling System

2 Details of Duly filled up & signed Self-attested scanned

Manufacturer’s Performa (Annexure-10) for copy Uploaded /
Indian Associate / Indian Associate / enclosed- Yes / No
accredited Agent accredited Agent

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 3 Should have Certificate of completion
satisfactorily the Three / Two / One
completely the work(s) for meeting eligibility
specified work (i.e. criteria as applicable.
SITC of Baggage
Handling System in 1.
Passenger 2.
Terminal building 3.
for Airport) in line
Note 1: The above
with any one of the
certificates shall have
following criteria
reference to order, date of
during last seven
completion, and value of
years ending on
work.
last date(extended
date) of submission ofNote 2: Date of work prior to
bids 7 years of Completion shall
(i) Three separate not be considered.
works each costing Note 3: The above
not less than
INR 54,24,78,000/- certificates shall have the
OR information viz;
a) The date of
(ii)Two separate commissioning of the
works each of costing
not less than Baggage Handling
INR 67,80,97,500/- System.
OR b) Satisfactory
performance and its
(iii)One work costing period.
not less than c) Issuing Authority Name
INR 1,08,49,56,000/- and Designation.
d) Name of work.
e) Contract / Order No.
f) Completion value for the
work.

5 Annualized Year Turnover

average financial (Lakhs)
turnover equipment
2015-16
to
INR 40,68,58,500/- 2016-17
against works
executed during last 2017-18
three financial years.
As a proof, copy of
Abridged Balance
sheet of the firm with Average:
profit and loss
amount / certificate
from the chartered
accountant shall
be submitted
along with the
application.

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 6A. Tender fee Tender fee for an amount Self-attested scanned
for INR. 11,200/- (i/c GST ) copy of Demand Draft
Uploaded / enclosed –Yes
/ No
6B EMD EMD for an amount for INR Self-attested scanned copy
1,39,93,200/- of Demand Draft / FDR /
irrevocable Bank
Guarantee Uploaded /
Enclosed Yes / No
6C Letter of From the depositor to the Self-attested scanned
Undertaking Bank if EMD is in the form of copy of undertaking duly
BG (Form-A1) signed & stamped by the
Bank Uploaded / enclosed
Yes / No

6D Unconditional Format given in the Scanned copy of duly

Acceptance letter tender document (Form –
F)
6E Power of Attorney Power of attorney for
signing tender documents
6F Integrity Pact Duly filled up & signed
Integrity Pact (Annexure
– 12)
signed & stamped
Unconditional Acceptance
Letter Uploaded / Enclosed
Yes / No
Self-attested scanned
copy Uploaded /
enclosed Yes / No
Self-attested scanned
copy Uploaded /
enclosed – Yes / No

6G Undertaking Duly filled up & signed Self-attested scanned

adhering to undertaking adhering to copy Uploaded /
specifications specifications (Annexure- enclosed Yes / No
5)

6H Details of Indian Duly filled up & signed Self-attested scanned

Associates (Annexure-10) copy
Uploaded / enclosed –
Yes / No

7 Details of any
other information
Place:

Date: SIGNATURE WITH STAMP

Authorized signatory of the Manufacturer

Note: All documents submitted / uploaded by agency should be serially

numbered.
Signature
Each page of this Appendix has to be signed before submission. Not Verified
Digitally signed by SAURABH KUMAR
Date: 2019.06.02 11:59:36 IST
Location: eProcurement System for
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