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Letter writing
10 Marks
Letter writing
Letters are divided into two kinds.
• Personal Letters
• Business Letters

Personal Letters:- Letters to the family members, relatives, friends and well-wishers are
called personal letters.

Business Letters:- Letters to the Headmaster, Class Teacher, officers, editors, publishers
etc., are called Business letters.

A letter (personal or business) has six parts.

The following are the six important parts of a letter and allotment of marks for each
part.
1. Heading – 1 Mark
2. Salutation– 1 Mark
3. Body of the letter– 5 Mark
4. Subscription– 1 Mark
5. signature– 1 Mark
6. Superscription– 1 Mark

Now you are going to know how each part is to be produced in the examination.

1. Heading – 1 Mark
o It contains address of the writer and date of writing. It should be at the right
side top corner of the paper. The heading of a personal letter is as the
following
H.No:4-7-29A,
Writers Basti,
Kothagudem,
10th March, 2012.

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2. Salutation– 1 Mark
o It contains way of addressing the person to whom we are writing a letter. It
should be below the heading and starts form the left side margin. The
salutation of a personal letter is as the following
Dear father,
My dear Mother,
Dear Sir,
My dead Uncle,
(comma should be placed after salutation)

3. Body of the letter– 5 Mark

o It should be related to the asked question. Otherwise no marks will be
awarded.
o It should be in descriptive in personal letter and in brief in business letter.
o In case of personal letter, it would be better dividing into two or more
paragraphs.

4. Subscription– 1 Mark
o It is nothing but leave taking. It should be below the body of a letter- right
side. The following are some of the examples for subscription

For personal letter:

Yours lovingly, (recommended. Because it can be set to all personal letters.
There will be no confusion.)
Your loving son,
Your loving daughter,

For business letter:

Yours faithfully,( for immediate officers- Headmasters, class teachers )
Yours sincerely, (for officers)
(comma should be placed after subscription)

5. Signature– 1 Mark
o It is below the subscription. You should not sign or write your name. you
should put only three ‘X’ marks as shown below
X X X

6. Superscription– 1 Mark
o It is nothing but the address to which the letter is sent. It should be right side
bottom of the paper. It is as the following
Address on the Envelop
Mr.C.Chaitanya,
H.No:19-23-68A,
Ameerpet,
Hyderabad.

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LAY OUT OF PERSONAL LETTER AND BUSINESS LETTER

Personal Letter Business Letter

Heading Heading

Heading
Salutation,
Superscription

Body of the Letter

Salutation,

Body of the Letter

Subscription
Signature Subscription
Signature
Superscription

Note: At 10th class TM level usage of ‘Sub:’ in business letter is optional.

Tips for writing a good letter

It is a great source of bagging more marks.

Two letters are asked. Usually, one personal letter and one business letter.

You have to answer one out of the two questions.

Whenever you read the question on letter writing you recognise whether it comes under
personal letter or business letter. Then only you can write the letter according the lay-
out.

Take care of writing the six parts as they are in the lay-out.

Free from grammar and spelling mistakes.

Maintain perfect punctuations and good hand.

Try to write entire letter on one entire page. So that you can show entire letter to the
examiner at a glance.

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A SAMPLE LETTER- BUSINESS LETTER

The locality in which you live is not cleaned properly by the municipal workers.
Heaps of garbage found everywhere. Foul smell is coming out of it. Because of that there is
danger of spreading diseases. Write a letter to the Municipal Commissioner about the
insanitary conditions.
June 2006

Kothagudem,
30th March, 2012.

From
X X X X,
6TH Ward,
Kothagudem.

To
The Municipal Commissioner
Kothagudem Municipality.

Sir,
I would like to bring a few lines to your kind consideration.

At my ward the sanitary conditions are very poor because of not cleaning
properly. Due to negligence of the Municipal Workers there are heaps of garbage at
every corner producing stench.

The pot-holes and ditches on the road become shoulder cause for accidents.
Moreover, water gets stagnated. If the same situation continues, some dieses may
spread that leads to health hazard.

I request you to take favourable steps in this regard.

Thanking your sir,

Yours sincerely,
X X X X

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A SAMPLE LETTER- PERSONAL LETTER

Your brother’s marriage will be celebrated on 10th May 2012, at City Function Hall of
your town. Write a letter to your friend in Chennai to attend the function without fail. This is
only advance information. Wedding card will be sent soon.

H.No:3-2-1/A,
Writer’s Basti,
Kothagudem,
24th April, 2012.

Dear Rajesh,

Hope this letter of mine finds you in good health and better cheer as I am here.
I have taken exams well and I am expecting first class.

Here is good news for you. My eldest brother Kesava’s marriage will be
celebrated on 10th May at City Function Hall in my place. The bride’s native place is Karim
Nagar.

I request you to attend the function without fail. This is only advance
information. I will send the wedding card in the first week of May.

Convey my greets to one and all. I close this letter with lots of love and greets

Yours lovingly,
X X X X
Address on the Cover
Mr. D.Rajesh,
H.No: 45-10-32.C,
Patha Basthi,
Hyderabad.

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