TIGBAO NATIONAL HIGH SCHOOL

Tigbao, Tigbao Zamboanga del Sur

Introduction into Microsoft Word

Microsoft Word - a powerful tool to create professional looking documents.

- popular computer program that allows you to create and
edit text documents.
- Documents such as letters, resumes, research papers,
and more can all be created in an easy to use
interface, with professional results.

 Two Ways to Start MSWord

1. Double click on the Microsoft Word icon on the desktop.

2. Click on Start --> Programs --> Microsoft Office  Microsoft Word

Minimize/
Title bar Maximize /
Close
Button
Menu bar

Ruler Line
Standard
Toolbar

Formatting Typing
Toolbar Screen

Horizontal
scrollbar Vertical
scrollbar

Title bar: This is the blue bar along the top of your screen. It contains the
name of the program that is running - Microsoft Word - and the document that
is currently open - Document 1.

Menu bar: This shows all the available menus for Word97.

Standard toolbar: This contains buttons for the tasks on the menu that are
most often used.

Formatting toolbar: This contains buttons for the formatting tasks that are
most often used.

Document 1: Word97 always opens up at document one.

Status bar: This tells you where you are in the document. It says what page
you are on, how many pages are in your document, etc.

Horizontal and Vertical scroll bars, if turned on, enable you to move up and
down or across the window simply by pressing the icons located on the scroll
bars.

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Page 1: The page number, based on the logical numbering scheme, of the page
shown in the window.

Sec 1: The section number of the page shown in the window.

1/1: Based on the actual, or physical, page count in the document, the page
number and the total number of pages.

At 2.5cm: The distance from the top of the page to your insertion point. No
measurement is displayed if the insertion point is not in the window.

Ln 1: The line of text where the insertion point is located. No measurement

is displayed if the insertion point is not in the window.

Col 1: The distance, in number of characters, from the left margin to the
insertion point. No measurement is displayed if the insertion point is not in
the window.

The next five acronyms appear in the following five boxes on the status bar.

REC: This shows you the status of the macro recorder. Double-click on the
greyed out REC to turn the macro recorder on. Double-click on the black REC
to turn the macro recorder off.

Viewing the toolbars

Toolbars - provide easy access and functionality to the user.

Name Icon
New Blank Document
Open (File menu)
Save (File menu)
Mail Recipient
Print (File menu)
Print Preview (File
menu)
Spelling and Grammar
(Tools menu)
Cut (Edit menu)
Copy (Edit menu)
Paste (Edit menu)
Format Painter
(Standard toolbar)
Description
Creates a new, blank file based on the default
template.
Opens or finds a file.
Saves the active file with its current file
name, location, and file format.
Sends the contents of the document as the body
of the e-mail message.
Prints the active file or selected items. To
select print options, on the File menu, click
Print.
Shows how a file will look when you print it.
Checks the active document for possible
spelling, grammar, and writing style errors,
and displays suggestions for correcting them.
To set spelling and grammar checking options,
click Options on the Tools menu, and then
click the Spelling and Grammar tab.
Removes the selection from the active document
and places it on the Clipboard.
Copies the selection to the Clipboard.
Inserts the contents of the Clipboard at the
insertion point, and replaces any selection.
This command is available only if you have cut
or copied an object, text, or contents of a
cell.
Copies the format from a selected object or
text and applies it to the object or text you
click. To copy the formatting to more than one
item, double-click , and then click each
item you want to format. When you are
finished, press ESC or click again to turn
off the Format Painter.

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Undo (Edit menu)
Redo (Edit menu)
Hyperlink
Tables and Borders
Zoom
Office Assistant
Reverses the last command or deletes the last
entry you typed.
Reverses the action of the Undo command.
Inserts a new hyperlink or edits the selected
hyperlink.
Displays the Tables and Borders toolbar, which
contains tools for creating, editing, and
sorting a table and for adding or changing
borders to selected text, paragraphs, cells,
or objects.
Enter a magnification between 10 and 400
percent to reduce or enlarge the display of
the active document.
The Office Assistant provides Help topics and
tips to help you accomplish your tasks.

View Menu:
Normal View
Normal view is the most often used and shows formatting such as line
spacing, font, point size, and italics. Word displays multiple-column
text in one continuous column.
Web Layout
Web layout view enables you to view your document as it would appear in
a browser such as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is
printed.
Reading Layout
Reading Layout view formats your screen to make reading your document
more comfortable.
Outline view
Outline view displays the document in outline form. Headings can be
displayed without the text. If you move a heading, the accompanying
text moves with it.

Function Keys:

F1 Help
F2, F3, These keys need combination for a command
F4, F6,
F9, F10,
F11
F5 Go to specified pages or other location
F7 Spelling and grammar check
F8 Highlight text/graphics
F12 Save As file/document

Control Key Commands:

^A Select all text

Double-click: one word; triple-click: one sentence;
shift+Arrow: to selected direction;
Shift+Click: from cursor to insertion point
^B Bold text
^C Copy selected text/graphics
^D Change the formatting of character(font command, format menu)
^E Center text/graphics
^F Find text
^G Go to a page or another location
^H Replace text
^I Italicize a text
^J Justify
^K Insert Hyperlink
^L Align text left
^M Indent a paragraph from the left
^N Create new document/file

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^O Open an existing document/file
^P Print document/file
^Q Remove paragraph formatting
^R Align text right
^S Save file/document
^T Create hanging indent
^U Underline text
^V Paste a copied text/graphics
^W Closes active document
^X Delete selected text/graphics
^Y Redo or repeat action
^Z Undo action

Creating A New Document

1. Click on File
2. Select New

Formatting Text

1. Highlight the text that you want to format by dragging your mouse over
while holding down the left mouse button
2. Change the font size, color, alignment to your desire

Inserting a Picture

1. Click where you want your picture to go

2. Click Insert at top of screen
3. Select Picture
4. Select Clip Art or From File
5. Select picture and click Insert

Inserting Page Border:

1. Format
2. Borders and shading
3. Page Border
4. Select setting, style, color, and width
5. Note: Step 4 is not applied when you chose Art except the Setting

EXERCISE #1: Filename <lastname#1.doc>

Type the following text below:

Font Size: 14
Color: Blue
Font: Courier New
Text Alignment: Body: Justify; Title: Center
Insert a Picture and send behind the text

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 The Princess and the Pea

Once upon a time there was a prince who wanted to marry a princess; but
she would have to be a real princess. He traveled all over the world to find
one, but nowhere could he get what he wanted. There were princesses enough,
but it was difficult to find out whether they were real ones. There was
always something about them that was not as it should be. So he came home
again and was sad, for he would have liked very much to have a real princess.

One evening a terrible storm came on; there was thunder and lightning,
and the rain poured down in torrents. Suddenly a knocking was heard at the
city gate, and the old king went to open it.

It was a princess standing out there in front of the gate. But, good
gracious! what a sight the rain and the wind had made her look. The water ran
down from her hair and clothes; it ran down into the toes of her shoes and
out again at the heels. And yet she said that she was a real princess.

Well, we'll soon find that out, thought the old queen. But she said
nothing, went into the bed-room, took all the bedding off the bedstead, and
laid a pea on the bottom; then she took twenty mattresses and laid them on
the pea, and then twenty eider-down beds on top of the mattresses.

On this the princess had to lie all night. In the morning she was asked
how she had slept.

"Oh, very badly!" said she. "I have scarcely closed my eyes all night.
Heaven only knows what was in the bed, but I was lying on something hard, so
that I am black and blue all over my body. It's horrible!"

Now they knew that she was a real princess because she had felt the pea
right through the twenty mattresses and the twenty eider-down beds.

Nobody but a real princess could be as sensitive as that.

So the prince took her for his wife, for now he knew that he had a real
princess; and the pea was put in the museum, where it may still be seen, if
no one has stolen it.

Inserting a Table

1. Click where you want your table to go

2. Click Table at top of screen
3. Select Insert
4. Select Table
5. Give your table dimensions

Converting Table to Text:

1. Select the table
2. Table Menu
3. Click Convert
4. Select Table to Text

Sorting a Table:
1. Select the text you want to sort
2. Table Menu
3. Click Sort

Sum Function:
1. Position cursor to cell you wish to place the sum
2. Table Menu
3. Click Formula
4. Be sure this is the Formula appear in the Formula Bar
=sum(left), means values from the left of the cursor is totaled
5. Select #,##0 in the Number Format field. This selection causes
Microsoft Word to separate thousands with a comma.
6. Ok

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Table Headings

If Microsoft Word splits your table with a page break, the table heading will
display on the first page but not on subsequent pages. To correct this
problem, you can designate rows as headings. Heading rows are repeated on the
top of your table at the top of each page. To designate a row as a heading:

1. Place your cursor on the row.

2. Choose Table > Heading Rows Repeat from the menu.

EXERCISE#2: Filename <lastname#2.doc>

Font: Courier New

Size: 13
Font Color: Green
Alignment: Center Heading; Bold
Rows: 8; Columns: 6
Sort GENRE: Ascending Order
Compute Total Vertically and Horizontally

The Most Popular Prime Time TV Shows

Genre by Decades 1960-1990
GENRE 1960 1970 1980 1990 Total
Crime 8 4 13 16
Drama 10 7 8 14
Variety 20 14 2 0
Western 21 16 61 0
Sitcom 23 48 14 54
Other 18 11 16
Total

Newspaper Style Column

Creating Drop Cap

1. Select text
2. Format Menu
3. Click Drop Cap
4. Select Position
5. Option can be changed such as font,lines to drop and distance from text
6. Ok

Inserting Page Numbers and Date/Time

1. Click Insert at top of screen

2. Select Page Numbers and/or Date & Time

Setting Column
1. Select text
2. Format Menu
3. Click Columns
4. Set number of columns
5. Ok

EXERCISE#3: Filename <lastname#3.doc>

Font: Times New Roman

Size: 12
Font Color: Dark Blue
Title: Center
Content: Justify; Column: 2
Content’s first letter must be in Drop Cap
Page Number: Alignment: Center; Position: Bottom/Footer

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 The Clean Energy Scam

T he Amazon was the chic eco-

cause of the 1990s, revered as
an incomparable storehouse of
biodiversity.
overshadowed lately
It's
by
been
global
to record highs, which is spurring
a dramatic expansion of Brazilian
agriculture, which is invading the
Amazon at an increasingly alarming
rate.
warming, but the Amazon rain forest
happens also to be an incomparable Propelled by mounting anxieties
storehouse of carbon, the very over soaring oil costs and climate
carbon that heats up the planet change, biofuels have become the
when it's released into the vanguard of the green-tech
atmosphere. Brazil now ranks fourth revolution, the trendy way for
in the world in carbon emissions, politicians and corporations to
and most of its emissions come from show they're serious about finding
deforestation. Carter is not a man alternative sources of energy and
who gets easily spooked--he led a in the process slowing global
reconnaissance unit in Desert warming. The U.S. quintupled its
Storm, and I watched him grab a production of ethanol--ethyl
small anaconda with his bare hands alcohol, a fuel distilled from
in Brazil--but he can sound plant matter--in the past decade,
downright panicky about the future and Washington has just mandated
of the forest. "You can't protect another fivefold increase in
it. There's too much money to be renewable fuels over the next
made tearing it down," he says. decade.
"Out here on the frontier, you
really see the market at work."

This land rush is being accelerated

by an unlikely source: biofuels. An
explosion in demand for farm-grown
fuels has raised global crop prices
Bullets and Numbering:

1. Highlight the words

2. Choose Format > Bullets and Numbering from the menu.
3. Choose the Numbered tab.
4. Several styles are available to you. Click the style you want to use.
5. Click OK

EXERCISE#4: Filename <lastname#4.doc>

Numbering

Bulleting

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Creating Form
1. Table Menu
2. Insert Table
3. Note: Be sure to count the number of columns and rows the Form has.
4. You can edit the table by deleting the grids

EXERCISE#5: Filename <lastname#5.doc>

* Create a form (use table) Rows: 17; Columns: 3
* Use Eraser to delete cell gridlines
* Center Heading and Add a Logo

OFFICIAL RECEIPT
Republic of the Philippines
PROV. ZAMBOANGA DEL SUR
Office of the Treasurer

_______________________
Municipality

Accountable Form No.51 ORIGINAL

(Revised January 1992)
DATE Z No. 3095108
Agency Fund

Payor

NATURE OF ACCOUNT AMOUNT

COLLECTION CODE
Php

TOTAL Php
Amount in Words

Paragraphs

Space Before and Space After

Space Before sets the amount of space before the paragraph. Space After sets
the amount of space after the paragraph.

1. Format Menu
2. Paragraph
3. Spacing
4. Set Before and After
5. Ok

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Line Spacing

Line Spacing sets the amount of space between lines within a paragraph.
Single spacing is the default.

1. Format Menu
2. Paragraph
3. Line Spacing
4. Select line spacing (single, double,etc.)
5. Ok

First-Line Indent

This exercise demonstrates how you can indent the left side of the first line
of your paragraph.

1. Format Menu
2. Paragraph
3. Choose the Indents and Spacing Tab
4. Click to open the drop-down menu on the Special field.
5. Click First Line
6. Enter 0.25" in the By field.
7. Click OK.

The first-line indent feature indents the first line of the paragraph.
The amount of the indent is specified in the By field. The remainder of the
paragraph is indented by the amount specified in the Indentation field.

Indentation

Indentation allows you to indent your paragraph from the left or right
margin. The following examples show different types of indentation.
Indentation enables you to indent from the left or right margins of your
document.

1. Highlight the paragraph

2. Choose Format > Paragraph from the menu.
3. Type 1" in the Left field.
4. Type 1" in the Right field.
5. Click OK. Your paragraph is now indented one inch from both the left
and right margins.

Space Before tells Word how much space to leave before the paragraph. Space
After tells Word how much space to leave after the paragraph. Line Spacing
sets the space between lines within a paragraph.

Creating Header and Footer

1. View Menu
2. Click Header and Footer
3. Type the Header Note: You can also insert a logo to the header
4. Type the Footer

The header is the area at the top of a page that is reserved for such text.
The footer is the area at the bottom of a page for such information.

Mailmerge

Mail merge is the name given to the 'personalisation' of messages generally

for such purposes as a company mailout. To use a mail-merge system, you first
store a set of information, like a list of names and addresses, in one file.
In another file, you write a letter, substituting special symbols in place of
names and addresses.

1. Type your document

2. Tools Menu
3. Letters and mailings
4. Mailmerge
5. Select type of document you are working
6. Click Next: Starting document

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 7. Select current document
8. Select recipients
9. Type a new list
10. click Create
11. Customize Address List, lets you select fieldnames you will use
12. Ok
13. Fill-up the Address Information (your recipient)
14. Click New Entry to add more address information (another
recipient)
15. Click Close if you are done
16. Save the Address Information/List

 Enter your filename and then click save

To Insert the recipients’ address information:

1. Insert merge fields
2. Select field
3. Click Insert
4. Close
5. Repeat step 1 until all are done

To view the specific recipients’ address information:

1. Click View Merger Data
2. You can browse from the ones recipients’ information by clicking Go To
Record Icon

NOTE: In mailmerge, you will create 2 filenames, for document and for the
data fields (recipients information)

EXERCISE#6: Filename <lastname#6.doc)

Recipients’ Information Filename <lastname_AddInfo#6.doc>

Font: Times New Roman

Size: 12
Header: LOGO and the name of your company
Footer: Contains company’s fax# or tel.#
Line Spacing: 1.5
Space Before and After the Paragraph: 0.50

<company>
<street>
<address>
<city>

Dear <name>:

My services as counsel has been retained by spouse JUN DE GUZMAN AND ELEX DE
GUZMAN relative to your contract entitled “Lot Purchase and House
Construction Agreement” dated May 27, 2006.

I was made to understand that you, up to this date, have partially

constructed only the foundation of the contracted house despite compliance on
the part of my clients of their obligations as stipulated in paragraphs One
(1), Two(2), Three (3), and Four(4) of Article II (Terms of Payment).

My clients also informed this representation that they have completed the
requirements for in-house finance as listed in the said contract specifically
Article X paragraph b.

As per said contract, construction work should be commenced and finished 180
- 210 days after the completion of the pre-requisites (par. 1 Article X -
Construction).

Sad to say that up to this date, the only construction work done is partially
laying the foundation.

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To avoid any court litigation resulting from breach of your contract with my
clients, kindly comply with your obligation to complete the construction of
the house by January 2008 as per contract.

Kindly take heed of this demand.

Respectfully,
Juan Antonio Santos Garcia

Creating Envelope and Labels:

1. Tools Menu
2. Letters and mailings
3. Envelope and Labels
4. Type Delivery address (recipient’s address) and Return Address
(Sender’s address)

Create Organizational Chart:

1. Insert Menu
2. Select Diagram
3. Select a diagram type
4. Ok
5. You can now edit the Diagram

Where:
Subordinate: Right below the clicked object
Coworkers: Same level on clicked object
Assistant: Left below the clicked object

EXERCISE#7: Filename <lastname#7.doc>

XYZ COMPANY
Organizational Chart

President
CSO

Product Marketing Developm Productio Quality Administr

Planning and Sales ent n Assurance ative

Productio Windows Creative Art Alpha- Investors

Researc Division
n testing Relations
h Marketing

Product Events Unix Packaging Install Accountin

Start Up Support g

Creative Macintosh

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