A

PROJECT REPORT

ON

“A STUDY OF ENTERPRISE RESOURCE PLANNING

SOFTWARE SYSTEM”
AT
SOFTHUB TECHNOLOGIES PUNE
SUBMITTED BY

MR. GANESH NAMDEVRAO CHOLE

TO

SAVITRIBAI PHULE PUNE UNIVERSITY, PUNE

IN PARTIAL FULFILLMENT OF THE REQUIREMENT FOR THE

AWARD OF THE DEGREE OF

MASTER OF BUSINESS ADMINISTRATION

THROUGH

MBA DEPARTMENT
MATRIX SCHOOL OF MANAGEMENT STUDIES,
PUNE- 411041

(2018-2020)

1
 ACKNOWLEDGEMENT

I am highly indebted to Matrix School of Management Studies for giving me this

opportunity to do my internship project in their esteemed organization. It has
contributed immensely to my learning.

I would like to thank my external Guide Mr. Ambhuj Sharma for giving me
the required support in completing my project.

My profound gratitude towards our Director, Dr. Satish S. Ubale for giving me
valuable guidance, suggestions and advice without which this project could not have
been completed.

I would also like to thank my internal Guide Dr. Anand Padle for giving me the
necessary insight into my study.

Mr. GANESH NAMDEVRAO CHOLE

2
 DECLARATION

I, the undersigned hereby declare that this report entitled “A STUDY OF

ENTERPRISE RESOURCE PLANNING SOFTWARE SYSTEM AT
SOFTHUB TECHNOLOGIES, PUNE” Is genuine & bonafide work prepared by
me under the guidance of DR. ANAND PADLE & is my original work.
The empirical findings in the report are based on the data collected by me. The
matter presented in this project is not copied from any way the university authorities
deem to be fit. This work has not been submitted for the award of any diploma or
degree or any other University.

This work is humbly submitted to Savitribai Phule Pune University for the
award of the Master of Business Administration.

Place:

Date: Mr. GANESH NAMDEVRAO CHOLE

3
 The Matrix Educational Foundation’s

Matrix School of Management Studies

S. No. 9/1/5 & 9/2/4, Off Westerly Bypass Road,
Ambegaon (Bk.), Pune 411041. Tel.: 020-264703332/24356637

Certificate

This is to certify that the project Report entitled “A STUDY OF ENTERPRISE

RESOURCE PLANNING SOFTWARE SYSTEM” at “SOFTHUB
TECHNOLOGIES PUNE” is a bonfide work carried out by Mr. GANESH
NAMDEVRAO CHOLE a student of Matrix School of Management Studies
Pune, which is being submitted to the Savitribai Phule Pune University, Pune in
partial fulfillment of requirements for the award of degree of MASTER OF
BUSINESS ADMINISTRATION under my supervision and guidance.

To the best of my knowledge and belief the work embodied in this project report has
not been submitted earlier for the award of any degree or similar title of this or any
other University or examining body.

Signature of Director Signature of Guide

Dr. Satish Ubale Dr. Anand Padle

Date: / / 2019

4
 INDEX

Chapter No Particular Page No

Acknowledgement
Declaration
Certificate From The College
Certificate From The Organization
Executive Summary

1 Introduction 01

2 Company Profile 05

3 Research Methodology 08

4 Theoretical Background 11

5 Data Analysis and Interpretation 15

6 Finding and Suggestions 32

7 Conclusion 34

8 Learning from SIP 35

9 Bibliography/ Webliography 36

5
 EXECUTIVE SUMMARY

The project work is pursuing as a part of MBA (Masters of Business Administration)

Curriculum at ―Matrix School of Management Studies Dept. Of MBA, Pune‖ under
the ―Savitribai Phule University Pune‖. It is under taken as an internship at
SOFTHUB Technology, Pune. The project is done under expert supervision and
guidance of Dr. Anand Padale and Mr. Ambhuj Sharma (SOFTHUB Technologies).
The Project is about the ―A Study of Enterprise Resource Planning Software
System At SOFTHUB Technologies Pune.‖ As one of the subject of MBA course in
year 2019.

At SOFTHUB Technology, initially researcher was imparted process and service

knowledge. Researcher was given sufficient time to know about the services and what
company doing. Simultaneously researcher work on the lead management from this
researcher realize that in the corporate world there is very huge competition and after
the 2014 as Indian government support to the digitalization everybody is turns
towards the IT world. To managing the business and for the growth of own business
everybody try to become the smarter than their competitor. We help them into
growing their business rapidly by providing software applications or mobile
applications to them.

As per our companies values researcher observe that here every employ get equal
respect. In this company the employee of this company are the main assets of this
company and they helps in the growth of the organization.

Enterprise Resource Planning (ERP) System implementation is both an art and

science that consists of planning, implementation, and ongoing maintenance. This
methodology is designed to automate the drudgery of implementation and provide
organized approaches to problem solving by listing, diagramming, and documenting
all steps. Structured methodologies help to standardize and systemize ERP
implementation and maintenance by approaching them as an engineering discipline
rather than as whims of individual software developers. It is essential to understand
structured methodologies in the implementation of ERP systems.

6
Basically we are creating the ERP software for the companies as per their
requirement. Whichever the modules they want in this software we are trying to
develop such software. We create the customized ERP software. We try to fulfill their
requirements by providing multifunctional ERP system which is web based software.
Similarly for our company also we created ERP software will helpful us for sales and
billing. For this we required the primary and secondary research method for the data
collection.

In the literature review we took the reference of the previously published literatures
from the internet. In this there are some are the case study and articles which they
publishes in our country or in other country. With their help we tried to create our
software. For this software whatever the requirement from system and with the help
of SDLC (System Development Life Cycle) this software system will work. In the
data interpretation five stage of SDL cycle we uses for the software. After the
completion the screen shots of that ERP software is added. In the short period of time
learnt lots of things which are really helpful to me. While doing research the
employees of the company are very helpful.

For the finding and suggestions are based on the data interpretation. The findings are
found from the data analysis. How the actually this ERP software is helpful for the
organization and that will helps in growing the business. And in the suggestion
whatever the researcher find out that require suggestion for the organization. After all
this final result is shown in the conclusion. In this research project, ERP software
system is successfully applied and the results of the use of this system are very
effective and helpful for organisation. This software system helps to do a paperless
work which will help upper level management to analysis details for making
decisions.

From this summer internship project researcher learnt the various things like as how
to improve business process. Understand the responsibilities of vendor’s consultants.
Analyze the importance of vendors in marketing channel. Understand the
methodologies of consultants, in dealing with various problems occurred in ERP
implementation.

7
 CHAPTER – 1
INTRODUCTION

Enterprise Resource Planning is a business procedure the board programming

framework which fasts development of the association. Since beforehand the business
associations have been planning and utilizing the product framework which were
centered around business capacities, for example, material, deals, money and
bookkeeping, fabricating and so on. After some time coordinated data framework was
accompanied the assistance of this framework a typical database are utilized or
various databases being shared by various parts of the frameworks. These parts of the
framework are regularly called as "modules or Sub-framework".

Throughout the year the idea of coordinated frameworks advanced wherein the data
trade between useful modules was tended to at configuration arrange itself. These
incorporated data frameworks can well be considered as the precursors of the
advanced Enterprise Resource Planning (ERP) framework that guarantee consistent
coordination between various practical modules. ERP framework is characterized as
Enterprise Resource Planning (ERP) is the coordinated administration of fundamental
business forms, regularly continuously and interceded by programming and
innovation.

The point of making ERP framework is a typical database over the association that is
utilized by various capacities or offices inside the business associations. ERP contains
various capacities, including materials, fabricating, money, conveyance and
showcasing just as different business works, all under one umbrella utilizing a typical
database. ERP encourages them in making a vigorous spine of exchange handling
layer of the data frameworks in a venture. Different frameworks like choice
emotionally supportive network, human asset, supply the board framework and so
forth be additionally the on the highest point of the solid spine of exchange handling
layer made by ERP.

ERP programming is known to give various advantages to assembling associations. It

serves to the organizations in having consistently incorporated business forms that

8
guarantee decrease in inventories and eliminating process durations'. Making a
completely coordinated exchange handling framework that tends to every one of the
necessities is conceivable either by structuring and building up the product with in-
house assets. Regularly ERP bundles offer a total suite of uses required by a business
association.

Our ERP programming is as of now utilized in the association is all around refreshed
in completely coordinated programming which is having a development highlight like
it is electronic programming. For the purpose for this component as of late utilized
programming framework is redesigned, online and verified framework. This ERP
framework drive easily in every day work of the association which gets to information
easily to give better outcome. ERP is programming which would suit all the
administration and money related reports tweaked to the organization's needs
completely finished programming in all perspectives. It tends to be access through
internet browser and introduced in a focal server to access from all your far away
areas. So it need not be introduced in every one of the area independently. Here you
don't have to synchronize information from various areas consistently. Up-dates are
online in our ERP programming. It is ERP Operations programming which has
bookkeeping sections of information.

ERPs give a value-based spine to the association that permits the catch of
fundamental expense and income related developments of stock. In this manner, ERP
frameworks bear the cost of better access to the board data concerning business
movement, indicating real deals and cost of offers in a continuous manner.

THE BASIC STEPS OF STRUCTURED METHODOLOGY ARE:

1. Project Definition and Requirement Analysis - Defining the terms of

reference, determining user needs and system constraints, generating a
functional specification and a logical model for the best solutions.

2. External Design- Detailing the design for a selected solution, including

diagrams relating all programs, subroutines, and data flow.

3. Internal Design - Building, testing, installing, and tuning Software.

9
 4. Pre-implementation - Evaluation and acceptance

5. Implementation - Implementing systems.

6. Post-implementation - Evaluation of controls and debugging.

This book covers ERP systems, their life cycles, and the modules of ERP software
system which will give information about the actual ERP system, the competitors of
ERP developer companies in Pune city and different brands which are already present
in the market. It discusses each phase in the ERP life cycle, including the roles of each
principal participant, key activities, and deliverables. When an organization purchases
an ERP system, the intent is that the purchased ERP system provides specific
functions and benefits. These functions and benefits need to be articulated to ensure
that the ERP system performs as desired. This process is called conducting a
feasibility analysis. As per these functions and benefits what the service provide by
the company to the customer.

1.1 ERP FUNCTIONAL MODULE –

The ERP Software system has number of functions which are grouped in to this
software. So these are called as the modules of ERP system. The main prospective of
the organizations is that implement such an application which is containing all the
modules of ERP software as per companies requirement. The modules of ERP
software system is as given below

1.2 MODULES OF ERP

 Human Resource
 Finance & Accounting
 Sales & Purchase
 Reports Analysis
 Budgeting and planning
 Supply Chain Management
 Service Management
 Production
 Project/ Product Planning.

10
1.3 ADMINISTRATION & CONFIGURATION MODULE:

SOFTERP software is works on oracle 10g RDBMS at the backend for the data
storage. Now a days oracle 10g is the advanced version of the RDBMS which will
help us for solving the storage problem. This software is give its best performance on
the windows OS which is having at least 2 GB of RAM.

11
 CHAPTER - 2

COMPANY PROFILE

2.1 CONTACT US

 SOFTHUB TECHNOLOGIES
 Address: Office No. 4, 5th Floor, Bhosale-Shinde Arcade, JM Road, Deccan,
Pune-411004.
 Phone: (+91) 8551899099 / (+91) 8698299099
 Email: info@softhubtechno.com

India’s one of the best company to provide complete business solutions to start-ups.
SOFTHUB Technologies Puneis one of the prominent start-up business solutions
provider across the nation. They are the business planning experts and they also
consult to start and grow your business. They are the team of young people who are
highly qualified with rich experience. In their company they are passionate,
enthusiastic and motivated about what we do for our esteemed clients. They forever
believe innovation with productivity and a strategic approach to realize the peaks for
our purchasers and that’s why you shouldn’t have queries on our feasibleness
towardsworking with you.They are forever able to consult you as we have a tendency
to perceive the initial decision-making method of beginning a replacement business
and would love to assure you that we have a tendency to do have all the experience
and capabilities for designing your business venture.If you would like to any extent
further data, clarification or steering then please be happy to revert. They will be
happy to consult you and they also provide the training to student of PHP, HTML,
CSS, MSSQL etc.

12
2.2 VISION & MISSION

VISION

To help organizations to design systems which connect to the company’s

vision, goals and objectives.

MISSION

SOFTHUB Technology aspires to be the complete business solutions provider

to nascent and existing businesses.

2.3 VALUES

 Integrity, Accountability and Quality work

 Hard Work and Team Work
 Learning and Innovation

2.4 COMPETITORS
 Micraft Solutions, Pune
 Web Tech Indian Solution, Chinchwad Pune
 BIT Marvels LLP, Sadashivpeth Pune
 Parsols Technology, Magarpatta, Pune
 Indiba Business Solutions,Hadapsar, Pune
 Avvis Media Solutions, Sadashiv corner, Chinchwad, Pune
 Implant Technosoft Solution, Thergoan ,Pune

13
2.5 PRODUCTS AND SERVICES

2.5.1 PRODUCT

 SoftERP (Enterprise Resource Planning)

 SOFTCUTOMO (CRM) / Educational CRM

 PMS (Project Management Software)

 HRMS / Payroll System

 OMS (Organization Management Software)

 Lead Management Software

2.5.2 SERVICE

 Web Designing Development

 Software Application Development

 Mobile Application Development

 Digital Marketing

14
 CHAPTER - 3

RESEARCH METHODOLOGY

The fundamental idea of research technique refers to the manner by which

organizations lead their examination and how they gather the information they need.
Research procedure is the manner by which specialists indicate how they will recover
the extremely significant information and data that organizations and banks should
settle on crucial choices.

3.1 PURPOSE

The fundamental reason for this examination is to discover the need and
significance of ERP programming framework for business and to discover usage
issue.

3.2 TYPE OF RESEARCH

Exploratory research will be research directed for an issue that has not been
concentrated all the more unmistakably, sets up needs, creates operational definitions
and improve the last research structure. Exploratory research decides the best research
structure, information gathering strategy and choice of subjects. It should reach
complete determinations just with extraordinary alert. Given its central nature,
exploratory research regularly infers that an apparent issue doesn't really exist.The
target of exploratory research is to assemble primer data that will help characterize
issues and propose theories.

3.3 OBJECTIVES

1) To study the current ERP Software system at SOFTHUB Technologies, Pune.

2) To study the impact of ERP on businesses of SOFTHUB Technologies.
3) To suggest the changes in existing ERP software to make it more user friendly
(compatible) for client companies.
4) To study the various types of modules to be used in their ERP system for fast
upgrading the organization.

15
3.4 SCOPE OF ERP SYSTEM

 ERP offers the functionality you need to increase efficiently across your
enterprise.
 Completing daily task efficiently - Business automation
 Integrating department for real time collaboration and security.
 Uniform monitoring system for customer, suppliers, vendors and partners.
 Managing organized and streamlined business process - purchase, sales,
Inventory, billing, production, receipt, payment, HR, supply chain
management, service management and Quotation.
 Maintaining efficient product catalogue.
 Keeping day-to-day track records of sales, dispatch & payments
 Calculating accurate production costing
 Accessing daily report without depending on anyone.

3.5 DATA COLLECTION

3.5.1 Primary Data

Essential information is gathered from the customer of the SOFTHUB Technology

and gathered by getting survey filled by the respondents. New information assembled
to help take care of the current issue. When contrasted with optional information
which is recently assembled information. A model is data accumulated by a survey.
Subjective or quantitative information that are recently gathered throughout research,
Consists of unique data that originates from individuals and incorporates data
assembled from studies, center gatherings, autonomous perceptions and test
outcomes.

3.5.2 Secondary Data

Data that as of now exists some place, having gathered for another reason. Sources
incorporate statistics reports, exchange productions, and membership administrations.
There are two kinds of optional information: inside and outer auxiliary information.
Data assembled inside or outside the association for some reason other than the ebb
and flow examination Researching data, which has just been distributed? Market data

16
assembled for purposes other than the ebb and flow investigate exertion; it tends to be
inner information, for example, existing deals following data, or it very well may be
research led by another person, for example, a statistical surveying organization.

For this exploration researcher utilize this strategy for gathering information from the
seniors working in the association and from my guide from the association by asking
them inquiries and by watching their work procedure. Furthermore, the other required
data researcher gathered from the web by alluding the examination papers of the
various specialists.

Exploratory Research Design

"Exploratory research will be research directed for an issue that has not been
obviously characterized. It frequently happens before we realize enough to make
reasonable qualifications or set an exploratory relationship. Exploratory research
decides the best research structure, information gathering strategy and choice of
subjects."

3.6 Objectives of ERP

 To achieve the potential growth rate.

 Increase the return on investment.
 Availability of the relevant information on regular basis.
 Better decision support System.
 Scalability of the business operation.

3.7 Advantages

 Sales forecasting which allows inventory optimization.

 Chronological history of every transaction trough relevant data compilation in
every area of operation.
 Order tracking from acceptance through cash fulfillment.
 Revenue tracking from invoice through cash receipt.
 Matching purchase orders inventory orders, inventory receipts and costing.
 Various types of repots we can generate.

17
 CHAPTER - 4

THEORETICAL BACKGROUND

1. The Operational Benefits of Enterprise Resource Planning (ERP):

A Case Study on Food Processing and Manufacturing Companies in Jordan1

(International Journal of Business and Social Science Vol. 7, No. 2; February 2016)

According to the research of the researcher Dr. ZiadMoh'd. Ali Smadi who was the
Associate Professor at Department of Business Administration. He said that
theEnterprise resources coming up with (ERP) systems area unit terribly important
tools in today’s world competitive business surroundings.This analysis study presents
the importance of the operational advantages of enterprise resource coming up with
(ERP) in food process and producing corporations in Jordan.A review of recent
analysis studies on ERP systems within the relevant literature was applied.The
research worker tried to spot the most advantages of ERP systems implementation in
price reduction, production cycling, continuous improvement, data quality
improvement and customers’ service improvement.A form was designed and
developed with the assistance of recent analysis studies associated with ERP
implementation, the questionnaires was distributed to officials who occupy
managerial positions in those processing and manufacturing companies. The study
result discovered that the implementation of ERP helped food-manufacturing
corporations principally in reducing the communication price, meeting cost, delivery
cost and traveling cost.

2. ERP Systems and their Effects on Organizations: A Proposed Scheme for ERP
Success

(ASEE 2014 Zone I Conference, April 3-5, 2014, University of Bridgeport,

Bridgeport, CT, USA.).

This study of the researcher Mr. Khaled Almgren from the Computer Science and
Engineering Department of an University of Bridgeport at the Bridgeport, United
States.

18
Abstract— The world has become more digitized.Businesses area unit counting on
technology to assist them enhance their business processes.Companies are looking for
an information system that can handle massive workloads.This is wherever Enterprise
Resource coming up with (ERP) systems get play.An ERP integrates totally different
subsystems into one immense system that shares one information. It enhances
productivity and brings additional profit to corporations (Hassel bring, 2000).The
purpose of this paper is to deal with the results of ERP systems on organizations.The
paper can discuss these problems and gift a theme to beat them. Research was applied
with articles, further as books, to gather the suitable resources that will help us in
discussing the factors that contribute to ERP systems.Many of the articles are from
IEEE journals. A large volume of information was collected that represents
uncountable users. Analyzing the collected knowledge can provide researchers insight
into the results led to by ERP systems. In addition, the paper can explore these
problems and their impacts on organizations. Keywords- Enterprise Resource
Planning, Customization, Information System.

3. An Exploratory Study on the Implementation and Adoption of ERP Solutions

for Businesses

A study of the above topic is given by the writer Mr. Jitesh Kumar Arora and Mr.
EmreErturk both are from the Eastern Institute of Technology of New Zealand.

Abstract- Enterprise Resource coming up with (ERP) systems are coated in each
thought info Technology (IT) periodicals, and in academic literature, as a result of
extensive adoption by organizations in thelast two decades.Some of the past studies
have rumored operational potency and different gains, while other studies have
pointed out the challenges.ERP systems still evolve, entering into the cloud hosted
sphere, and being implemented by relatively smaller and regional companies.This
project has applied Associate in Nursing beta study into the employment of ERP
systems, inside Hawke's Bay New Sjaelland.ERP systems frame a serious investment
and endeavor by those corporations.Therefore, analysis and lessons learned during
this space area unit important.In addition to a major initial literature review, this
project has conducted a survey on the local users' experience with Microsoft
Dynamics NAV (a popular ERP brand).

19
 4. The Effect of ERP System Implementation on Business Performance:

An Exploratory Case-Study

( IBIMA Publishing….. Communications of the IBIMA.)

This is an case study done by the Mr. Ahmed A. Elragal and Ayman M. Al-Serafi
simultaneously at the German University in Cairo (GUC), New Cairo City, Egypt.

Abstract- there's presently lots of analysis regarding the impact of Enterprise

Resource coming up with (ERP) Systems on business performance.Previous analysis
has shown a mixed relationship between ERP and business performance wherever
some recommended that ERP improves performance et al. found that it
doesn't.Previous analysis was principally supported quantitative strategies that don’t
provide vital perceptive information and details.A case-study on the opposite hand
will facilitate determine the vital contributory factors for the connection between ERP
and business performance.This paper so, investigates this topic by analyzing a critical
case-study consisting of an Egyptian SME branch of a multinational company.The
results indicate that normally several advantages in business performance were
achieved once implementing the ERP as rumored by the business users, but have also
shown that afew advantages antecedently connected to ERP weren't absolutely
achieved.Keywords: Enterprise Resource coming up with (ERP) system, business
performance, case-study analysis.

5. Quality of ERP Implementation: Case Study of Select Indian Organizations

(DOI: 10.7763/IPEDR. 2014. V75. 9)

This article is written by the researcher Firdous Bano was a student studied in VI
Semester of National Institute of Technology Raipur (India) while doing study he this
case study on the above topic.

Abstract- This paper presents the findings of a study allotted to grasp key quality
problems for fortunate implementation of Enterprise Resource designing (ERP) in
Indian organizations.Few organizations in Bharat have enforced ERP and lots of a lot
of square measure adopting watch and see strategy owing to concern of success of

20
such advanced, individuals orientating and expensive project. But, considering the
advantages of fortunate implementation of such project worldwide, it's timely effort to
grasp problems in ERP implementation in Bharat.An implementation could also be of
caliber if downside round-faced throughout and once implementation don't seem to be
self-addressed properly and thence ends up in less overall advantages from ERP.It is
therefore necessary for the management to anticipate such issues and address them
timely.In this study, case studies of ERP implementation in 2 choose Indian
organizations square measure developed.The case is developed by grouping
knowledge from secondary sources. Keywords: ERP, Quality

6. Advantages Of Using Enterprise Resource Planning Systems (ERP) In The

Management Process

(World Scientific News eighty nine (2017) 237-243)

This article is very helpful and which is gives the information about an advantages of
using an ERP process by the researcher Agnieszka Ociepa- Kubicka from the Faculty
of Management, Czestochowa University of Technology which is located at 69
Dąbrowskiego Str., 42-200 Częstochowa, Poland.

ABSTRACT- at the present, the flow of various types of information is very

important.ERP systems are a special kind of Integrated Information Management
Systems (IIMS).Using ERP systems, companies can streamline the management
processes which, not so long ago, would be done on paper or via telephone.This
article examines the advantages of using ERP systems. Despite some drawbacks, the
employment of ERP systems brings several advantages, together with the reduction of
supply prices, the sleek flow of knowledge, etc. Keywords: enterprise resource
planning system, advantages, management, enterprise.

21
 CHAPTER – 5
DATA INTERPRETATION

5.1 INTRODUCTION

Data analysis is a process of inspecting, cleansing, transforming and modeling

data with the goal of discovering useful information, informing conclusions and
supporting decision-making. Data analysis has multiple facets and approaches,
encompassing diverse techniques under a variety of names, and is used in different
business, science, and social science domains. In today's business world, data analysis
plays a role in making decisions more scientific and helping businesses operate more
effectively.

Information examination is a procedure of investigating, purging, changing

and displaying information with the objective of finding valuable data, illuminating
ends and supporting basic leadership. Information investigation has various aspects
and methodologies, incorporating assorted systems under an assortment of names, and
is utilized in various business, science, and sociology areas. In the present business
world, information examination assumes a job in settling on choices progressively
logical and helping organizations work all the more viably.

5.2 SDLC (SYSTEM DEVELOPMENT LIFE CYCLE)

Require
ment
Analysis

Mainten Designi
ance ng

Implem
entatio Testing
n

Fig.5.2 SDLC
22
5.2.1 REQUIREMENT

The requirement analysis we require the computer system or the laptop with
all hardware and the required software in it. For this study we also use questionnaire
method to gather the information from the staff of the organization and some
information have been collected by using the observation process of working process
of that company.

5.2.1.1 INFORMATION

In SOFTHUB Technology while doing research researcher have to understand

the company actually work. On this basis the ERP software will get developed. For
what are the basic requirements which company needs to know for the web based
software. Company produces and gives different services which previously discussed
in company profile. In this research, when customer enters in the company up to goes
out. For this we have to draw the ER diagram of this.

5.2.1.2 SYSTEM REQUIREMENT

The system is required the Web Based Applications. Like as

1) Browser Support- All modern browsers like as below

( Mozilla Firefox, Google Chrome, Opera, Safari )
2) Operating System-
 User Requirement- Windows, Linux.
 Server Requirement- Windows, Linux, Unix
3) Server Configuration
 Hardware- Hard disk, 8 MB to 20 GB
 Software- XAMPP, Apache, Tomcat
 Network- Internet / Intranet / Ethernet
4) Development Tools- HTML, CSS, PHP, JAVA Script, Boot Strap
5) Database- MySQL
6) Security- SSL Certificate and Online Antivirus

23
5.2.2 DESIGNING

5.2.2.1 DATA FLOW

5.2.2.2 ER DIAGRAM

24
An entity relationship model describes interrelated things of interest in a specific
domain of knowledge. A basic ER Model is composed of entity types and specifics
relationship that can exist between entities. The ER Diagram all the actual process
which the designed for this software it is as show in the above diagram. In this
diagram at the starting customer is enters in the company. After that the customer
directly goes to the office. For this reason there is many to one relation is shown in the
diagram. It means that many customers can be goes directly to the office and the
further discussion is goes continue. In the office meeting with the client and after that
if project gets sign then it goes to the registration and these details shall be provided to
the account also for the financial process of that deal. Further process how this ERD is
get applied to the companies SOFTERP software in details. The Stepwise process it
explains in detail at the implementation.

25
5.2.3 SYSTEM DESIGN

1. Log in

This is the log in page of the company’s ERP software. This requires the user id and
password of the admin.

2. Customer

Here, In this software customer comes into the company. His requiredinformation
willlbe taken in this form.

26
3. Office

In this form all the required information will be given to the customer. Customer will
get all the infrormation related to the management, products and services. This
software will give the office work on fingertip with the help of this software.

4. Employee

Here , In this form employee details are getting collected. Required information must
have to enter in this software.

27
5. Registration

Customer’s registration process will be done in this form and entry of the customer
will be done. When customer comes in office then his information will be filling and
their registration is done.

6. Account

Account section gets the customer details which provided by the office and further
process is moves on after providing the information after the registration. In the
account section further process is going to be performed like as currency , Purchase
Order, Inward, Delivery Note etc and some of them are as given below.

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6.1. Currency

Here currency details will be taken in which they doing their further transaction
process.

6.2. Purchase Order

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6.3. Inward

6.4 Delivery Note

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6.5. Invoice

6.7. Cash Memo

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7. Payment

Payment is the very important which is controlled by the account department and for
their help various ways are there as follows

7.1. Payment Receipt-Invoice

7.2 Cash Payment Receipt

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7.3 Vendor Payment

7.4 PDC Payment

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8. Reports / Maintenance

Under these required details given by the account section and the project comes from
the testing. From all this various types of reports are as below

8.1. Quotation Reports

8.2. Sales Report

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8.3. Purchase Report

8.4. SOA Invoice

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8.5. SOA Cash memo

5.2.4. TESTING

For the product testing here we need to test the structure which planned in the last
advance of the SDL cycle. Here test group will check all the potential conditions
which might be conceivable. Test specialists are carrying out their responsibility and
send its report to the advancement. Here is the real usage is finished. Test designer
needs to check the either every one of the prerequisites will satisfy or not. This
structure is extremely useful or there is another approach to do it simple way.

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5.2.5. IMPLEMENTATION

Fig. No. 5.2.4

According to the prerequisite investigation we make the blue print and given to the
association and after that the coding part is finished by the product engineer of the
organization. For actualizing the ERP programming engineer is pursued the way for
the plan which is given by the planner for improvement.

Here, in this ERP Software System how the work will be performed is as appeared in
the beneath ERD chart.

1. At the beginning client is come into the organization or visit to the

organization site.
2. Meeting is organized with the supervisor at office and required data is
appeared on the dash board.
3. After that task is acknowledged then the undertaking is enlisted and its get
entered in the enrollment book.
4. After that undertaking enlistment at that point cost of task is getting settle and
record related subtleties send to account for example deals and Billing area
and different subtleties gave to the designer to the improvement of the venture
this is gone under the internal.

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 5. After the structuring and coding undertaking is tried by the test group and send
that report get sent to the upkeep
6. In the support the AMC administration is given to the client and every single
other report are likewise submitted to this division by different offices
7. After this venture is conveyed to the client and this is all the working
procedure of which will be done in the SOFTHUB Technology, Pune.

5.2.6. MAINTENANCE

According to the SDL CYCLE all the procedure is going on ceaselessly. For keeping
up this stream easily we will the AMC Service for example Yearly Maintenance
charge to the client. What's more, all the while the fixation is likewise on the security
arrangement of the server since this is electronic programming which additionally
having the distributed storage. So the support of every one of these elements is gone
under this which is additionally significant in this life cycle.

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 CHAPTER – 6

FINDINGS AND SUGGESSTIONS

6.1 FACT FINDING

 The need of SOFTERP is for managing the business process of entire

organization actually how this should be effective.
 SOFTERP software is helpful for used to increase efficiency, effectiveness
and economy of the enterprise.
 SOFTERP is implemented by the companies in their organization to increase
their profitability.
 For reducing costs this SOFTERP software is really helpful to the
organization.
 SOFTERP software collects information from various departments of the
organization, records, integrates and interprets it to both internal and external
management of the organization.
 SOFTERP integrates the key areas of the business like purchase, sales,
manufacturing, human resources, services, inventory etc.
 SOFTERP is mainly concerned with planning the resources of the
organization to ensure its best possible use.

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6.2 SUGGESTIONS

 Top management should be involved in ERP system.

- This software is specially designed for the organization which helps the top
level management to handle everything by sitting at one place. They can keep
their eyes on the all departments simultaneously.
 Good training should be provided to the employees.
- In the IT industries there is always new innovations are coming. For this we
should be ready to accept the challenge for staying in market the employees of
the organization should also be well trained. For this reason the employees
need the training for upgrading them from time to time.
 Make a clear of requirements before starting to find out vendors.
- This helps engineers to give expected client specifications. Because if the
requirement is already given at the starting it helps, otherwise in the middle
changes are hard to make for developers and clients also.
 Engage with end user, IT and senior management.
- Software is developed to keep all the records at one place and under the higher
level management in which end user, IT and senior management is involved.
 As mobility increasing across industries, accessing ERP system form desktop is
no longer an option. So the ERP should have accessed from mobiles.
 Consider the amount of customization required to configure and deploy [Thinking
before customization] because this affects directly on the customer relationship.

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 CHAPTER - 7

CONCLUSION

In this research project, ERP software system is successfully applied and the results of
the use of this system are very effective and helpful for organisation. This software
system helps to do a paperless work which will help upper level management to
analysis details for making decisions. This will helpful for storing data at one place
securely which will help securely which will help upper level management to analysis
detail for making decisions. This ERP will gives easy access by login service and
stores the data at cloud securely from anywhere.ERP software is mainly helpful for
billing which can be updated as per new changes. It also added the GST for invoicing.
The effectiveness of the approaches on the process of the business and to what extent
is the ERP system being implemented.Based on the information gathered, approaches
on the how to successfully implement an ERP have been introduced by studies. How
to build good relation with client, to coordinate with the client and to work within
teamwork.

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 CHAPTER - 8

LEARNING FROM SIP

1) Improve business process.

2) Understand the responsibilities of vendor’s consultants.
3) Analyze the importance of vendors in marketing channel.
4) Understand the methodologies of consultants, in dealing with various problems
occurred in ERP implementation.
5) To have a successful ERP implementation, sufficient time is required (To develop and
deliver).
6) A central database of information aids to improve your analysis and reporting.

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 CHAPTER – 9

BIBLIOGRAPHY/ WEBLIOGRAPHY

Bibliography

 Software Project Management A Concise Study – By S.A. Kelkar, 14th

Edition, Page No.277-278 from the Everest Publishing House

Webliography

Websites:
 https://softhubtechno.com/ Retrieved on date: 07/08/2019
 https://ijbssnet.com/journals/Vol_7_No_2_February_2016/3.pdf
Retrieved on date: 07/08/2019
 http://www.asee.org/documents/zones/zone1/2014/Student/PDFs/6.pdf
Retrieved on date: 07/08/2019
 https://arxiv.org/ftp/arxiv/papers/1701/1701.08329.pdf
Retrieved on date: 07/08/2019
 http://www.ipedr.com/vol75/09_ICQM2014-020.pdf
Retrieved on date: 29/08/2019
 http://www.worldscientificnews.com/wp-content/uploads/2017/08/WSN-89-
2017-237-243.pdf
Retrieved on date: 07/08/2019

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