Food & Hotel Vietnam 2019: 10th International Exhibition in Ho Chi Minh City

The 10th International Food & Drinks, Hotel, Restaurant, Bakery &
Foodservice Equipment, Supplies & Services Exhibition and Conference
24 – 26 April 2019
Saigon Exhibition & Convention Center (SECC)
Ho Chi Minh City, Vietnam
Organiser:
UBM VES
10th Floor, Ha Phan Building
17 – 17A – 19 Ton That Tung St., Pham Ngu Lao Ward,
District 1, Ho Chi Minh City, Vietnam
Tel: +84 28 36 222 588
Fax: +84 28 36 222 527
E-mail: exhibit-vn@ubm.com
Website: www.ubm.com
Important Note: This document forms part of your contract to exhibit. It must be read carefully and all forms must be duly completed and submitted online.
1
FOOD & HOTEL VIETNAM 2019
Important
Please submit your forms (Forms 1 – 18) online.
Your login ID and password should have been sent to you.

Please contact the Organiser if you have not received your password.
> Go to http://www.foodnhotelvietnam.com/
> Click on the “To Exhibit” button.
> Select “Exhibitor Login”. You will be prompted to enter your login ID and password
given to you by the Organiser.
> Complete ALL forms (Forms 1 – 18) according to the instructions given online and
submit by the stipulated deadlines.
Note:
∗ Exhibitors are reminded to click on the “Submit” button found at the bottom of each
form to ensure that their submissions are being saved.
∗ Upon submitting the forms, an email notification will be sent to the exhibitor as an
acknowledgement of submission received online (by the Organiser). This email will
reach the exhibitor within 72 hours. The Organiser advises all exhibitors to print and
file a copy of the email acknowledgement received.
2
PUBLICITY AND TECHNICAL FORMS CHECKLIST

Dear Exhibitor,
The Terms & Conditions of Contract/Rules & Regulations should be read together with the Exhibitors’ Manual,
which form part of your contract to exhibit.
Please use this checklist of forms to help you plan your work schedule and participation. ALL forms (regardless
of whether the service is required or not) must be returned by the exhibitors by the deadline stated on the form.
Services cannot be guaranteed for forms that are submitted after the stipulated deadline.
Exhibitors who contract for space after the deadline are to return ALL forms immediately.
Submission Deadline
Form Page
Items 8 February 9 March 10 April
No No
2019 2019 2019
• Exhibitor’s Publicity for Show Directory 1 11 ✔
• Exhibitor’s Publicity for Buyer’s Guide 2 14 ✔
• Advertising Opportunities 3 16 ✔
• Complimentary Promotion Opportunities 4 20 ✔
• Visitor’s Ticket / VIPs Nomination 5 22 ✔
Submission Deadline
Form Page
Items 04 March 14 March 05 April
No No
2019 2019 2019
• Stand Arranged by Organiser 6 24 ✔
• Stand Arranged by Exhibitor 7 27 ✔
• Telecommunication 8 32 ✔
• Furniture 9 33 ✔
• Lighting & Electrics 10 35 ✔
• Compressed Air & Water 11 38 ✔
• Audio Visual & Computers 12 39 ✔
• Temporary Manpower Services 13 40 ✔
• Heavy/Large/Tall Exhibits 14 41 ✔
• Badges – Exhibitors & Contractors 15 42 ✔
• Insurance Coverage/ Public Liability/
16 43 ✔
Refunds
• Letter of Invitation for Business Visa 17 44 ✔
• Accommodation 18 46
Attachment
• Refrigeration & Hospitality Equipment after 47 29 March 2019
form 18
OTHER CONTENTS Page No

General Information 4
Directions to SECC 5
Exhibition Rules & Regulations 6-8
Shipping Information 9
Useful Contact List 10
Rules & Regulations for Stand Construction 28
Additional Rules & Regulations for Double Storey Stand Construction 30
Labor Safety Regulation 31
3
General Information
1 . Venue hall(s). Forklifts, cranes and pallet trucks from exhibitors
and other forwarders will not be permitted into the
Saigon Exhibition and Convention Center (SECC)
exhibition hall(s).
799 Nguyen Van Linh Parkway, District 7.
Exhibits arriving on site without a pre-appointed Official
Ho Chi Minh City, Vietnam Freight Forwarder will be referred to an Official Freight
Forwarder by the Organiser. All costs incurred will be borne
2 . Dates & Time by the exhibitor.
Build-up : 21 April 1700 – 2200hrs
22 April 0800 – 1700hrs 5. Customs Requirements
23 April 0800 – 2000hrs (a) The exhibition site is designated as Customs Bonded
Show-days : 24 -26 April 0800 – 1700hrs Area. Exhibits brought into the exhibition on temporary
Show Opening Hrs : 0900 – 1700hrs basis are tax exempted provided they are re-exported
Tear-down : 26 April 1700 – 2200hrs immediately after the close of the exhibition. No exhibits are
27 April 0800 – 1200hrs allowed to be taken out of the exhibition area without the
prior approval of the Customs.
3. Exhibitors’ Check-In (b) All promotional materials such as printed matters, films,
All exhibitors should register at the Exhibitors’ Check-In video-cassettes, slides to be shown to the public during the
Counter on arrival at the exhibition site to collect badges and exhibition must be prior censored by the local authorities.
the exhibitor’s information pack. Exhibitors may appoint the Official Freight Forwarders to
arrange this on their behalf.
4. Exhibits Move-In (c) When bringing in goods yourself from overseas or
Cargo should NOT arrive at the exhibition hall earlier than locally, you must register upon arrival on-site for the
21 April 2019 (the first day of the build-up period). purpose of customs clearance before any goods can be
Exhibitors, their agents or contractors are responsible for the moved out of the exhibition hall.
early installation of their heavy or large exhibits according
to the move-in schedule provided by the Organiser. When 6. Visa
stand structures are erected, it may not be possible to move- Most visitors to Vietnam need a visa to enter the country
in/install heavy and large exhibits that arrive late. (except for citizens of countries that signed an agreement of
visa exemption with Vietnam). Tourist visas can only be
Goods or machineries as exhibits less than 100 kilograms, obtained in Vietnam embassies and consulates abroad or at
in which: the first point of entry to Vietnam (for countries where
- Hand-carried goods/exhibits Vietnam embassies and consulates are not available).
- Goods/machines with original wheels attached (proved by
their catalogue) Please refer to www.vietnamtourism.com for a list of
to be brought into the exhibition hall either by staffs of Vietnam embassies. Please check with the Vietnam
exhibitors or by small trolley of SECC. Exhibitors approach embassies and consulates in the respective countries for the
the Information counter for Borrowing Trolley Request latest updates on visa exemption and for visa application.
form.
Please refer to Form 17 to request for the Letter of Invitation
Exhibitors are requested for service from the Official from the Organiser for the application of business visa.
Freight Forwarder if the exhibit is either heavier than 100
kilograms or more than 1 cbm. 7. Smoking
Smoking is prohibited in the exhibition halls.
Please note that Official Freight Forwarders must be
appointed for mechanical handling within the exhibition
4
Directions to Saigon Exhibition and Convention Center (SECC)

Buses
Bus route numbers to SECC are 34, 68, 102 and 139. The buses will stop near the front of the building.
Main Access routes to SECC by Taxis or Private Transport
• Nguyen Tat Thanh Road
• Khanh Hoi
• Highway One
All the above routes will lead to Nguyen Van Linh Parkway which is located near SECC. The show venue is also
accessible by 2 major bridges, Tan Thuan and Kenh Te which are linked to District 1 and 4 to 7. Please see the
diagrams below for the location of SECC.
Suggested Transportation
1. Grab
Grab is one of the most popular and easiest transport App for foreigners in Vietnam. You could download it on the
app store and then catch a car/ motorbike/ taxi. It could be paid either by credit card or by cash.
2. Taxi
There is 2 commons Taxi Brand in VN: Mai Linh and Vinasun (pictures below)
MAI LINH (in Green color) VINASUN (in White with Red & Green Stripe)
Tel: +84 28 38 38 38 38 Tel: +84 28 38 27 27 27
Please ALWAYS noticed to identify of the color of the car/ the taxi brand and driver number (in front of the car)
before you get in the taxi in case you need any further assistance.
5
Exhibition Rules and Regulations

1. Admission
Professionals, trade and business visitors only. Minors 7. Power Supply and Lighting
and members of the general public will not be admitted. Supply Voltage :
The Organiser reserves the right to refuse admission or – 3 phase 4 wire system, 380 volts ±10%
to remove any person without giving a reason. This also
applies to build-up and dismantling periods. – Single-phase 2 wire system, 220 volts ±10%
For safety reasons, children below the age of 18 will not Frequency : 50 Hz with variation maintained
within ±10-15%
be allowed into the exhibition halls at any time, from
build-up to tear-down periods. Power Factor : Not less than 0.85 lagging
The following rules must be complied with:
2. Sales
(a) Starting arrangement of motors: All motors must
‘Over the counter’ sales are not permitted. The have independent automatic protection against
Organiser reserves the right to take appropriate action as excessive current using one of the following
deemed necessary to stop such activities. starters:
(i) Up to 5 HP : Direct-on-line
3. Promotions during the Show
( i i ) 5 to 25 HP : Star-Delta
Exhibitors are asked not to place stickers, signs or
posters anywhere in the halls other than within their own ( i i i ) Above 25 HP : Auto transformer
stand and on paid advertising poster sites and billboards. (b) All electrical installation work from source of
Likewise, exhibitor’s representatives may not distribute supply at the exhibition must be carried out solely
brochures, invitations etc. along gangways or near the by the Organiser’s Official Contractor.
entrance/exits of exhibition halls, F&B outlets, show (c) Exhibitors requiring different voltages, stabilizers,
hospitality areas, or any other areas which in the opinion frequency or special connections to equipment
of the Organisers, is deemed inappropriate and causes should arrange for their own transformers,
inconvenience to visitors and other exhibitors. converters, boosters, etc. and keep the Organiser
informed.
4. Segways and Other Wheeled Transportation
(d) All electrical equipment and connection
The use of Segways, rollerblades, bicycles, skateboards, downstream from Organisers supply should be
or other wheeled transportation not for the use of the tested and appropriately grounded and approved by
physically challenged, is strictly forbidden. the Exhibitor's (or Exhibitor's appointed
contractor's) local licensed electrical engineers
5. Product Demonstrations & Presentations prior to turning on the electrical supply.
The Organiser appreciates that demonstrations and
presentations form an integral part of exhibitions. 8. Floor Loading Capacity
Exhibitors, however, should exercise discretion to other The permitted floor loadings stipulated by the venue
exhibitors when carrying out demonstrations and owners must not be exceeded. However, on a case-by-
presentations. case basis subject to the approval of the venue owner,
Loudspeakers/sound devices and/or image projection special arrangements including the provision of steel
equipment are to be placed in such a way that base plates may be required for any exhibit exceeding
sound/image is directed downwards and into the stand, these limits. The Organiser’s delivery schedule for
and not towards or across the aisles. The operation of heavy and large exhibits must be strictly adhered to.
any sound device or image projector must not interfere Please approach the Organiser for specific floor loadings
with, or be an annoyance to neighbouring stands. Sound of the venue concerned.
levels recorded at adjacent or opposite stands should not
exceed 70dB for all speech, music and sound effects. 9. Working Exhibits
The Organiser may also require such demonstrations or (a) Moving machinery must be fitted with safety
presentations to be carried out in accordance to a devices when the machines are in operation. These
timetable as laid down after the consultations with the safety devices may be removed only when the
exhibitors involved. machines are disconnected from the source of
Exhibitors planning to stage demonstrations or power.
presentations must provide a reasonable space for the (b) Working machines must be placed at a relatively
audience within the confines of the stand. safe distance from the audience. We strongly
recommend the use of safety guards.
6. Animals (c) All pressure vessels or equipment under pressure
Unless otherwise stated, animals are not allowed to be must conform to the safety standards & regulations.
used as a stand attraction, for performance or Prior approval must be sought from the Organiser
demonstration purposes at the exhibition. before operating such equipment.
6
remove the infringing material. Likewise, any projection of
10. Dangerous Materials programmable moving lights (e.g. cyber lights) are
(a) No exposed electrical fittings, fixtures and cables are restricted within the perimeter of their stand. The
to be used in the exhibition halls at all times. prevailing rate for space rental on per square metre basis
(b) No temporary gas (LPG), explosives, petrol, will be charged to exhibitors who fail to comply to the
dangerous gases or highly inflammable substances above.
are allowed in the halls.
(c) No radioactive substances are allowed unless prior 13. Structural Height Restriction
approval in writing is obtained from the Organiser.
The permitted stand height is 2.5m (8.3ft). Any design for
Any radioactive substances being used must strictly
a structure exceeding 2.5m in height must be submitted for
comply with the rules and regulations stipulated by
approval at least 10 weeks prior to the exhibition and will
the relevant regulatory body.
be considered on a case-by-case basis.
(d) No motors, engines, contrivances or power-driven
machinery may be used without adequate protection If approved, this structure will be restricted to a distance
against risk of fire. of 1 metre (3.28ft) away from the dividing walls of the
adjoining stands. This restriction also applies to overhead
11. Hot Work Demonstrations structure suspended from the existing hall ceiling.
(a) No naked or open flame equipment is to be used in the Maximum stand height allowed: 6m*
exhibition hall at any time. * As the ceiling height including perimeter structures of the
(b) No barbecue cooking and fueling or gas stoves is to be hall ranges from 2.8m to 12m, please check with the
used in exhibition halls. For showcase purposes, Organiser if the location of your booth allows the height of
electric stoves with fire-extinguishers equipped inside above 2.8m.
of booth could be used for cooking with Organiser’s
For booths in the main lobby & concourse, the maximum
approval. Layout which indicates exact location of
stand height allowed is 3.5m.
electric stove is a must. Organiser reserves the right to
stop any fueling of stoves for safety reasons. For booths in the tent, the maximum stand height
construction allowed is 4.0m (Perimeter stands is 3.5m)
12. Stand Boundaries and Design Restriction
All stands must be carpeted or laid with some form of 14. Open Frontages
flooring as clear demarcation of contracted space. Except All stands in the exhibition, irrespective of height, must
for “island” booths (4-side open), a backwall must be have at least half of any frontage facing an aisle left open
installed for every stand. Stands with immediate or fitted with transparent (clear see-through) material. This
neighbour(s) should also be provided with the necessary area must be left visibly free of obstruction. With the stand
sidewall(s). exceeds 6m run, each side of the exhibition stand should
No false ceiling solid or otherwise is allowed for single not be obstructed for more than 3 meters continuously.
storey stands. Eggcrate grid ceiling (with holes that do not
interfere with the flow of water) is allowed. 15. Building Material:
Exhibitors may not place any display material or exhibit, All materials used in the stand construction must be fire
nor extend their stand structures and fittings, beyond their retardant in accordance with local regulations.
contracted boundary. The Exhibitor may be charged for
area exceeded, and the Organiser reserves the right to
7
space will also be collected by SECC. Exhibitors who
16. Double Storey Stands embark to undertake the construction of their own
Double storey stands are applicable for contracted ground stands are also required to abide to these rulings.
Overtime charges are applicable for working beyond
area of 60 square metres and above (to be considered on a
the hours permitted.
case-by-case basis).
(d) Contractors have to present valid certificate of their
For double storey stands, powder ball sprinklers (each air compressors to SECC’s security for checking.
powder ball sprinkler to cover 12 square metres) or an No or expired certificate will not be accepted.
approved water sprinkler system must be introduced for the This is to ensure that the rules and regulations of both the
area under the covered ceiling. Organiser (as contained in the Exhibitors’ Manual) and
SECC (Booth Building-Up Service Registration - Outside
The design, construction and tear-down of double storey
contractor – a copy is available upon request) are abided
stands are to comply with the guidelines, rules and
by and to cover any damages arising directly or indirectly
regulations laid down by the relevant authorities, including
from any infringement.
the Organiser and the venue owner.
Designs and layout plans of the double storey stand must be This is without prejudice to any additional claim the
submitted to the Organiser for approval at least 3 months Organiser or SECC may have on the contractor and/ or the
prior to the exhibition. exhibitor if the damages exceed the deposit.
Exhibitors are responsible and liable for their appointed
17. Damage to Stand Structures and Exhibition contractor’s observance of all rules and regulations.
Premises
No person under any circumstances shall cut, nail or drill 20. Storage
into or through any floor or wall. They are also not to use Direct arrangements should be made with an appointed
any adhesive products that may leave marks or cause Official Freight Forwarder. Otherwise, exhibitors must
damage to the flooring, walls or wall coverings. The above arrange for their cartons and cases to be transported back
also applies to Organiser's Package booth structures and to their own premises. Exhibitors are not to store such
walls. items within the exhibition halls.
The Organiser reserves the right to remove/dispose of any
18. Official Contractors
carton, cases and/or packing materials left in the exhibition
(a) The Organiser has appointed Official Contractors for
halls. Any cost incurred will be borne by the exhibitor.
various services so as to ensure a more efficient and
regulated build-up and dismantling.
21. Stand Cleaning
Please refer to the Useful Contact List for details.
Unless otherwise stated, Exhibitors may appoint their own During the exhibition days, the Organiser will be
stand fitting contractor subject to approval from the responsible for the general cleaning of standard booth, and
Organiser. In this instance, exhibitors are responsible for gangways daily. During the build-up and dismantling
making their own arrangements for services. periods, exhibitors and/or appointed contractors are
(b) The services of the Official Contractors are for the responsible for the removal of stand construction debris
convenience of Exhibitors, and the Organiser will and rubbish on a daily basis. All aisles must be left clear.
accept no liability in respect of any contract between
Exhibitors and such contractors for the negligence or 22. Security
default of any such persons, their servants and agents. (a) General security will be provided by the Organiser
(c) Only the Official Freight Forwarders may be round the clock. Exhibitors and their staff will not be
appointed where: allowed in the exhibition hall outside the official hall
• Temporary import of goods under exhibition opening hours.
permit is required (b) Security guards will patrol the exhibition hall in
• Mechanical handling within the exhibition hall is general, but their duties will not include specific
required attention to individual stands.
(c) If your displays are valuable or sensitive and you wish
to hire security personnel to attend to your stand
19. Stand Fitting Contractor exclusively, please contact the Organiser for further
In adherence to safety requirements, only the Organiser’s requirements. Please note that you may not use your
Official Contractor may carry out electrical and pipe own staff or personnel from other security agencies.
installations. (d) For security and safety reasons, exhibit movement in
Note on hall regulations for stand construction: or out of the halls during the show hours is not
(a) Exhibitors may appoint their own contactor for stand permitted.
design and/or construction subject to them being (e) All personnel in the exhibition halls must wear
approved by the Organiser and hall management, identification badges. Please refer to Form 15 for
SECC. Exhibitor’s badges and Contractor’s badges as well as
(b) Detailed stand design drawing (elevations, layout Security Procedures for the exhibition.
plans and perspective views) must be submitted to the
Organiser 10 weeks before the show. 23. Regulatory Authorities
(c) As per venue regulations, all approved contractors Where applicable, the above rules and regulations are
must lodge a refundable deposit of VND 1,100,000 additional to rules and directions set by the Regulatory
per square metre based on the contracted booth space
Authorities. All exhibitors and their contractors must abide
to SECC. In addition, contractors’ badges of VND
by the code of practices set by the relevant Regulatory
110,000 per badge and a management fee of VND
120,000 per square metre based on the contracted Authorities.
8
Shipping Information
The following information is supplied for your reference only. Exhibitors are advised to read through the detailed shipping
manual of the Official Freight Forwarders carefully and observe the shipping requirements and deadlines. Failure to
comply with the strict import requirements will cause unnecessary delays in clearance and may lead to confiscation and/or
heavy surcharges.
Consignments imported under exhibition “Temporary Import” basis must be handled by the Official Freight
Forwarders who have the exhibition permit to perform clearance for these consignments.
We ask that you duplicate the Shipping Manual to your shipping agent for their compliance should you decide not to use
the Official Freight Forwarder's agent from your country of origin.
1) Official Freight Forwarders
The following companies have been appointed by the Organiser as the Official Freight Forwarders for the exhibition.
Agility Fairs & Events Logistics Pte Ltd Rogers Expo Services Singapore Pte Ltd
5 Changi North Way, 3rd Floor, Singapore 498771 6 Harper Road, #05-03, Leong Huat Building,
Singapore 369674
1. International Freight: 1. International Freight:
Contact : Ms. Teresa Wangunhardjo Contact : Ms. Faith Ong
Tel : + 65 6571 5639 Tel : + 65 6846 0055
Fax : + 65 6214 9592 / 6214 9593 Fax : + 65 6846 1376
Email : WTeresa@agility.com Email : faith@rogers-asia.com
2. Local Freight in Vietnam: 2. Local Freight in Vietnam:
Contact : Ms. Nguyen Thi Bong Contact : Mr. Do Trung Kien
Tel : +84 28 38132848/49 Tel : +84 28 35895404
Fax : +84 28 38122965 Fax : +84 28 35895414
Mobile : +84 906 690 580 Mobile : +84 917 273 067
Email : Nbong@agility.com Email : enquiry@rogers-asia.com
2) Shipping Deadlines
To ensure timely delivery of your consignment, and customs clearance upon arrival, the following deadlines should
be adhered to:
Latest Shipment Arrival Dates:
Arrival of films/video/tapes for Censorship 01 April 2019
Arrival of consignment by Seafreight 13 April 2019 (For General consignment)
10 April 2019 (For for Non-alcoholic beverages, Dry
food & Fruit consignment)
Arrival of consignment by Airfreight 15 April 2019 (For General consignment)
10 April 2019 (For for Non-alcoholic beverages, Dry
food & Fruit consignment)
Document Deadline:
Commercial Invoice/Packing List &
Exhibit catalogue (by fax to freight forwarder) 25 March 2019
2 Original and 2 copies of Bill of Lading & 3 Original Commercial
Invoices & Packing List (Seafreight) at least 10 days before shipment arrival in Vietnam
3 Original commercial Invoice & Packing List (Airfreight) at least 10 days before shipment arrival in Vietnam
3) Consignment Instructions
All exhibition goods must be sent “Freight Prepaid” to the appointed freight forwarder. Please contact your
appointed freight forwarder for consignee & notify party details, which are very important for smooth clearing of
consignments for the exhibition.
IMPORTANT:
The Vietnam Authorities allows exhibits to be imported under ‘Temporary Import’ basis and exhibits must be re-exported
within one month from the close of the show. However, please note that alcohol and wine, import duties and taxes must
be paid upon importation. Import duties and taxes also apply to consumable goods such as print material, souvenirs, food
and foodstuff products, etc.
Please contact the Official Freight Forwarders for a copy of the Shipping Manual which provides shipping details
and tariff as below:
• Seafreight & Airfreight shipment • Customs Regulations
• Films, Video Tapes & Disc censorship • Temporary Importation
• Importation of food & food products, & meat products • Permanent Importation
& perishables • Heavy-Lift Surcharge
• Importation of Liquor, Wine & Alcohol • Deadlines/time schedule
• Chilled and Frozen storage facilities on-site • Insurance
9
Useful Contact List

The Organiser Official Freight Forwarders
UBM VES Agility Fairs & Events Logistics Pte Ltd
10th Floor, Ha Phan Building 5 Changi North Way, 3rd Floor, Singapore 498771
17 – 17A- 19 Ton That Tung Street, Pham Ngu Lao 1. International Freight:
Ward, District 1, HCMC, Vietnam Contact : Ms. Teresa Wangunhardjo
Tel : + 65 6571 5639
Contact : Ms. Tracy Nguyen
Fax : + 65 6214 9592 / 6214 9593
Tel : +84 283 6222 588
Email : WTeresa@agility.com
Fax : +84 283 6222 527
2. Local Freight in Vietnam:
Contact : Ms. Nguyen Thi Bong
1. Design Approval
Tel : + 84 28 38132848/49
Contact: Ms. Tracy Nguyen – Ext 136
Fax : + 84 28 38122965
Email : Tracy.Nguyen@ubm.com
Mobile: +84 906 690 580
2. Additional Order
Email : Nbong@agility.com
Contact: Ms. Rosie Tran – Ext 137
Email : Rosie.Tran@ubm.com
Hall Owner Rogers Expo Services Singapore Pte Ltd

Saigon Exhibition Center and Convention 6 Harper Road, #05-03, Leong Huat Building,
(SECC) Singapore 369674
799 Nguyen Van Linh, Tan Phu Ward, Dist.7, 1. International Freight:
HCMC, Vietnam Contact : Ms. Faith Ong
Contact : Mr. Tran Vo Lam Tung Tel : + 65 6846 0055
Tel : +84 28 5413.5999 – Ext: 112 Fax : + 65 6846 1376
Fax : +84 28 5416.0345 Email : faith@rogers-asia.com
Mobile : (+84) 909 913 923 2. Local Freight in Vietnam:
Email : lamtungtv@secc.com.vn Contact : Mr. Do Trung Kien
Tel : +84 28 35895404
Fax : +84 28 35895414
Mobile: +84 917273067
Email : enquiry@rogers-asia.com
Official Standfitting Contractor Refrigeration & Hospitality Equipment Supplier

Kingsmen Vietnam Co., Ltd. Lowe Rental LTD.
15th floor, Harbour View Tower, Room 11, 14th Floor, Wah Wai Centre,
35 Nguyen Hue St, 38-40 Au Pui Wan Street, Fo Tan, New Territiories,
Ben Nghe Ward, District 1, Hong Kong
Ho Chi Minh City, Vietnam Contact : Ms Lacerta Ma / Ms.Kennie Lai
Contact - Additional orders : Tel : (852) 2659 5300
Ms. Thuy Do Fax : (852) 2659 5700
Tel : +84 283 821 8960 Email : customer.service@lowerental.com /
Fax : +84 283 821 8980 kennieLai@lowerental.com
Email : thuydo@kingsmen.com.vn
10
FORM 1
EXHIBITOR’S PUBLICITY FOR SHOW
DIRECTORY
IMPORTANT for inclusion in

 Show Directory
Each contracted stand in the exhibition is entitled to a COMPLIMENTARY insertion of the company’s
contact information in the Show Directory. The book will show up the information of your contact, your
Company name, your Principals/Agents/Representatives, your products & services.
Important Notes:
• Complete all sections. Please TYPE entry using upper and lower cases for clarity.
• Text should not be in the form of advertising copy, ie. no paragraph headings, capital letters at random,
italics, bold prints, underlining, exclamation marks, etc. Do no use I, We, Our, etc.
• It should be presented in prose form
• The Organiser reserves the right to edit text given without further consultation with the exhibitor
Main Entry Listing
Name of Exhibiting Company (EXACTLY as how you want it to appear in the Stand No:
directory)*
* You will be listed under the first alphabet of your company’s name as stated above and
company name will appear in upper case
Address:
Country: Postal Code:

Tel: (include country & area codes) Fax: (include country & area codes)
E-mail: Website:
11
Information provided here will be used to compile the product indices in the Show Directory. These indices will assist
trade visitors to identify your company's products/services.
Please indicate with a tick ☑ the product categories under which your company should be listed in the Show Directory.
If any of your products do not fall under the following categories, kindly specify below your products to be exhibited at
FOOD & HOTEL VIETNAM 2019.
Food & Drink

001  Baked Goods and Pastries 024  Cleaning Equipment & Supplies
002  Chilled & Frozen Food 025  Fitness & Leisure
003  Coffee Beans / Pods 026  Foodservice & Catering Equipment
004  Confectionery / Snacks / Candy 027  Food Preparation Equipment & Supplies
005  Dairy Products 028  Furnishing & Fixtures
006  Drinks & Beverages – Non-alcoholic 029  Gelato / Ice Cream Machines
007  Drinks & Beverages – Alcoholic 030  Guest Amenities
008  Fresh Produce 031  Hospitality Information Systems
009  Gelato / Ice Cream 032  Housekeeping Supplies & Services
010  Ingredients 033  In-room technologies
011  Instant Coffee / Tea 034  Kitchen Accessories
012  Meat & Poultry 035  Laundry Equipment
013  Processed & Convenience Food 036  Lighting & Accessories
014  Sauces and Seasonings 037  Outdoor Furniture
015  Seafood 038  Packaging Equipment
016  Oil 039  Retail Information Systems
017  Specialty / Fine Food 040  Storage & Refrigeration
018  Staple Food 041  Tableware & Accessories
019  Tea Leaves / Bags 042  Vending & Dispensing Equipment
020  Egg / Egg Products General Services
Hospitality Equipment & Supplies 043  Media
021  Bakery, Confectionery & Pastry Equipment 044  Government Agencies
022  Banqueting Furniture and Supplies 045  Trade Associations
023  Bar, Coffee & Beverage Equipment & 046  Others, please specify________________
Supplies
12
Principal Entry Listing

If you are an agent representing a number of principals, please list each principal to be represented at the exhibition.
(DO NOT LIST DISTRIBUTORS, AGENTS, REGIONAL OFFICES, ETC. IN THIS SECTION, YOU MAY
SUBMIT MORE THAN ONE PRINCIPAL ENTRY)
Please TYPE in upper and lower cases for clarity.
Principal Address
Name of Company: Address:
Contact Person:
Tel: (please include country & area codes)
Fax: (please include country & area codes) Country: Postal Code:
Email:
Please attach a separate sheet to this form if the given space is insufficient.
Agent/ Representative / Regional Office Entry Listing

Type below the details of your OVERSEAS REPRESENTATIVE (eg. Agents, Distributors, Regional Offices, etc) in
Asia (only ONE from each country) that you wish to list under the Show Directory participants listing. (DO NOT LIST
PRINCIPALS)
Agent / Distributor / Representative Address

Name of Company: Address:
Contact Person:
Tel: (please include country & area codes)
Fax: (please include country & area codes) Country: Postal Code:
Email:
Please attach a separate sheet to this form if the given space is insufficient.
Please submit your forms online at www.foodnhotelvietnam.com, click on “To Exhibit / Exhibitor Login”.
UBM VES
10th Floor, Ha Phan Building, 17 – 17A – 19 Ton That Tung St., Pham Ngu Lao Ward, District 1, HCMC, Vietnam
Tel: +84 28 36 222 588 Fax: +84 28 36 222 527 Email: fhv@ubm.com
13
FORM 2
EXHIBITOR’S PUBLICITY FOR
BUYER’S GUIDE
Important for inclusion in:

Online Show Catalogue
Buyer’s Guide
The Buyer’s Guide is designed to provide greater publicity for exhibitors and also to attract visitors to the show.
It is to increase awareness of the products and services of the exhibitors and to enhance and facilitate information
on the special highlights of Food & Hotel Vietnam. Also, it will be widely distributed to selected and targeted
people /companies to influence them to visit the show. This book will show up the information of your Company
name, your product name, and your product image.
Materials should be submitted via online manual by 8 February 2019 as the final deadline for contract signed.
Any submission after the given deadline will be considered on case by case basis.
LOGO
Please submit one (1) photo of company logo for your entry in the Online Show Catalogue. This option is
complimentary.
Kindly observe the following when submitting your company logo
• Colour: Full colour logo Attach Logo
• File format: JPEG Here
• File size: Max. 500KB
High resolution is strongly recommended for printing matters. In case the photo file is over 3MB, please email to
the Organiser at fhv@ubm.com
PRODUCT HIGHLIGHTS
Each exhibitor is entitled to feature 2 products / services in the Online Show Catalogue at no cost
• Please TYPE entry using upper and lower cases for clarity (in English only).
• Information may be extracted by the Organiser at their discretion, for use in other marketing collaterals
for the purpose of promoting the show.
• The Organiser reserves the right to edit text given without further consultation with the exhibitor.
Product Highlight 1 – Compulsory

The first product/service is compulsory and will be posted on the Buyer’s Guide, besides the Online Exhibit
Highlight, if you complete the Form 2 no later than 8 February 2019
Product/Service Name:
Description (no more than 100 words)*:

*Do not use accent marks for Vietnamese language
14
One (1) Photo of Product / Service Picture*:

Min. Resolution – 300dpi
File Format – JPEG
*In case the file is over 300MB, please email to the
Organiser at fhv@ubm.com
If applicable, please tick  one (1) that best describes your product/service:
 New in Vietnam – To be showcased in Vietnam for the first time.
 New in Asia – To be showcased in Asia for the first time
 Best seller – Your most popular product in the market
Product Highlight 2 – Optional

The second product/service is optional and will be uploaded in the Online Exhibit Highlight
Product/Service Name:
Description (no more than 100 words)*:

*Do not use accent marks for Vietnamese language
Attach Product / Service Picture*:

Min. Resolution – 300dpi
File Format – JPEG
*In case the file is over 300MB, please email to the Organiser at
fhv@ubm.com
If applicable, please tick  one (1) that best describes your product/service:
 New in Vietnam – To be showcased in Vietnam for the first time.
 New in Asia – To be showcased in Asia for the first time
 Best seller – Your most popular product in the market
CONTINUED OVERLEAF >>
Please submit your forms online at http://www.foodnhotelvietnam.com, click on “To Exhibit / Exhibitor Login”.
UBM VES
15
FORM 3
ADVERTISING OPPORTUNITES
A. DIRECTORY ADVERTISING
Exhibitors who wish to publicise their participation at the show may consider advertising in the Show directory.
Advertisement spaces are allocated on a first-come, first-served basis.
Capitalise on your presence at the show by advertising in the Show Directory. This golden opportunity serves to
highlight your exhibit products and acts as a reminder of your company’s presence at FOOD & HOTEL
VIETNAM 2019.
Deadline for advertising in Food & Hotel Vietnam 2019 Show Directory
Booking deadline : 9 March 2019
Material submission deadline : 15 March 2019
We cannot guarantee inclusion for advertising materials submitted after the material submission deadline
Show Directory Advertising Opportunities

Cost (in USD) Amount
Please Amount
*Size Full Black & (USD)
tick Position Qty (USD)
(✔) (Width x Height) Colour White Inclusive of
10% VAT
Inside Front Cover 1,105 NA 1
Outside Back Cover 1,325 NA 1
Inside Back Cover 148mm x 210mm 1,105 NA 1
Full Page (ROP) NA 590
Full Page (ROP) 740 NA
Logo listing
(Against your show NA 110 1
directory entry
* For advertisements, please add 3mm all around for bleed size.
Important:
• For advertisement artwork, please add 3mm all around for bleed size
• Please submit your advertisement in high resolution of 300 dpi in either PDF or JPEG formats in actual
size
• Please email your artwork to Ms. Chloe Hoang at fhv@ubm.com by 15 March 2019
Cancellation clause:
If an advertisement is cancelled after 15 March 2019, the following penalty rate will apply:
• Cover positions: 50% of advertisement cost
• Inside pages: 20% of advertisement cost
UBM VES
16
B. ONLINE ADVERTISING
Intensify exposure by advertising on Food & Hotel Vietnam 2019 through the various options available
Note: Exhibitors who wish to display other advertising materials not specified in this form are requested to
contact the Organiser for more details on approval procedures and charges
ONLINE PRE-REGISTRATION
The online pre-registration site offers high exposure of your brand name to potential
visitors who will pre-register online for the exhibition
Advertising will start when online pre-registration commence in January 2019, or
from the submission of the artwork, whichever later
 Vertical banner with hyperlink to your website USD 1,550/month

Specifications: 224 (W) x 305 (H) px, JPEG/GIF format
WEBSITE ADVERTISING
Widen your company’s exposure by advertising on the Food & Hotel Vietnam 2019
website. Tap on the high traffic volume of visitors who will log on to obtain
information about the event and to pre-register their visit through the website.
 Homepage Banner Ad with hyperlink to your website USD 590/month

Specifications: 705 (W) x 250 (H) px, JPEG / GIF format
Inner pages Banner Ad with hyperlink to your website USD 295/month

 Specifications: 705 (W) x 250 (H) px, JPEG / GIF format
E-NEWSLETTER
Increase your branding and drive traffic to your website by advertising in the e-
newsletters that will be sent to industry professionals, decision-makers and past
attendees of the event.
USD 740/month
 - Full Banner ad 853 (W) x 127 (H) px in JPEG / GIF format with hyperlink to (for 1 time presence)
your website
Total cost in USD
Total cost in USD inclusive of 10% VAT
17
C. ONSITE ADVERTISING
POSTER SITE
Modular system structure of dimensions 1m (width) x 2.5m (height) will be
 provided by the Organiser. Poster and poster mountings are to be provided by the USD 370 each
exhibitors. Only PVC cut-out sticker or poster display using double-sided tape or
Velcro tape will be allowed.
Poster is to be sent to the Organiser by 10 March 2019.
 BANNER AND HANGING STRUCTURE (to be suspended above stands) USD 150 per sqm of
Banner and Hanging Structure design, installation method and location relative to surface area
the stand are to be submitted by the exhibitors or their contractors 2 weeks after the
booking for the Organiser’s approval
Exhibitors and their contractors are to ensure that all safety and technical
requirements, as well as work schedule, are strictly adhered to. Price quoted does
not include the following which are to be arranged by exhibitors at their own cost:
a) Production of banner in light weight PVC, size 1mLx5mH/ 3mLx5mH

b) Installation / dismantling (USD200 per banner).
OUTDOOR BANNER
Capture audience attention with these outdoor banners! Cost includes production
and hanging. Exhibitors are to provide artwork.
 Driveway Banner 1m (W) x 5m (H), JPEG format USD 220 each
VISITOR LOUNGE (Exclusive)

The lounge provides visitors with a conductive area to conduct business meetings
and also acts as a resting point. Complimentary drinks will also be served at the
lounge. Sponsorship on first-come, first-served basis includes:
- A special rack in the lounge will be reserved for your marketing materials
- Your company logo / name will be placed in the lounge
 - Your company sticker can be pasted on the tables within the lounge USD 5,540
- A poster site (W=1m x H=2.5m), comprising your branding and the show’s
branding will be placed at the entrance of the lounge
- 1 information desk will be provided for your company staff to attend to enquiries
- A standee with your advertisement will be placed beside the information desk.
Stickers, and advertisement artworks for the poster site and standee, will be
provided by the exhibitor. Furniture and facilities will be arranged by the Organiser.
18
MOBILE CHARGING STATIONS

Enhance your company’s branding at the show through the Mobile Charging
Station. Each charging station comes with an LCD screen that will feature your
company’s advertisement (an option of video or a poster). The advertising period
will be 24 to 26 April 2019, 9:00am to 5:00pm daily
Specifications:
- Video: 55.5 (W) x 34 (H) cm, AVI/MP4 format, up to 3 minutes
- Poster: 55.5 (W) x 34 (H) cm, JPG format
Advertising material is to be provided by the exhibitor
 1 charging station USD 410
 2 charging stations USD 630
Total cost in USD

Note:
• Deadline for submission of all advertisement(s) is 2 weeks after booking. Please email your artwork to Ms.
Chloe Hoang at fhv@ubm.com
• Advertising & sponsorship booking is closed on 15 March 2019
• The Organiser reserves the right in its absolute discretion to refuse or to require the exhibitors to modify the
advertisement(s), in order to ensure all advertisement(s) must respect local and national laws and regulations
and be in conformance with the exhibition rules & regulations.
• Please refer to “Useful Contact List” on Page 10 for Organiser contact details
• Kindly contact the Organiser for VND rates of these advertising opportunities.
Cancellation Clause:
• For Online advertising, a penalty of 30% of the advertisement cost will apply if cancelled after a booking is
confirmed.
• For Onsite advertising, the full cost shall apply if the order is cancelled after 25 March 2019.
Please submit your forms online at www.foodnhotelvietnam.comclick on “To Exhibit / Exhibitor Login”.
UBM VES
19
FORM
COMPLIMENTARY PROMOTION
4
OPPORTUNITIES
1. E-CARD
E - Invitation is a free email marketing tool for you to connect with your valued clients and prospects. Your company’s
logo, stand number will be reflected on the invitation letting them know about your presence at Food & Hotel Vietnam
2019, inviting them to visit your stand and keeping them informed about your latest products and services.
Simply follow easy steps in this link www.foodnhotelvietnam.com/e-invitation to customise your E-card and send it
to your clients. For enquiries, please email Ms. Ivy Nguyen at fhv@ubm.com. This tool will be available for your
use till 19 April 2019.
2. E-BANNER
Heighten publicity of your participation at Food & Hotel Vietnam 2019 by making use of the complimentary E-
banner that we have created for your use on your website or in email signatures. Simply log on to
www.foodnhotelvietnam.com/e-invitation to download the E-banner. For enquiries, please email Ms. Ivy Nguyen at
fhv@ubm.com. This tool will be available for your use till 19 April 2019.
3. ON-SITE PROMOTION OPPORTUNITIES

Help us understand further about your product and your company’s exhibiting objectives! We will bring you the
direct groups of buyers you may find hard to reach out of the exhibition. Exhibitors are encouraged to provide below
items.
1. Is your company looking for?

[ ] Agent
[ ] Distributor / Dealer
2. Is your company offering special offer to any contract signed at the exhibition?
[ ] No
[ ] Yes. Please describe the offer (i.e. promotional gift, special privileges for onsite deal) - Optional
____________________________________________________________________________________
3. Please tick the most related sectors that you would like to meet from the visitor profile below
001 [ ] Consultancy / Management Service – F&B / 014 [ ] Airlines / Cruise lines / Offshore Catering
Hospitality 015 [ ] Government
002 [ ] Country Club / Serviced Apartment
016 [ ] Hospitals
003 [ ] Cleaning / Hygiene Products & Service
017 [ ] Industrial Catering
Suppliers
018 [ ] Hospitality / Culinary Institutes
004 [ ] Hotels / Resorts
019 [ ] Military
005 [ ] Hotel Chain Owners
022 [ ] Schools
006 [ ] Property Development / Management
023 [ ] Grocery / Convenience Stores
007 [ ] Restaurant / Café / Bar
024 [ ] Supermarkets / Hypermarkets
008 [ ] Spa and Welness / Fitness Center
025 [ ] Other, please specify: ________________
009 [ ] Bakery & Confectionery Equipment & Supplies
010 [ ] Bar, Coffee & Beverage Equipment & Supplies
011 [ ] Food & Drinks
012 [ ] Hospitality Equipment & Supplies
013 [ ] Kitchenware & Accessories
20
4. LIVE DEMONSTRATION
Should you wish to run machine test, product live demo or presentation as well as any other special promo
activities onsite, please inform us by filling the form below. We will be pleased to include those activities in
show marketing materials with no cost incurred.
1. Demonstration Session Date

[ ] 24 April 2019 [ ] 25 April 2019 [ ] 26 April 2019
2. Demonstration Session Time: _____________ (*From 09:00AM – 05:00PM)
3. Programme
[ ] Product Live Demo
[ ] Special Promo Activities Onsite
[ ] Other, please specify: ____________
4. Special Description (*Optional):

____________________________________________________________________
______________________________________________________________
UBM VES
21
FORM 5
1. VISITOR TICKETS
Exhibitors will be provided with 100 FREE admission tickets per stand. These are for you to mail to your exisiting
and potential customers & partners, and are strictly for distribution to members of the trade and business only, not
to the general public (including immediate family members) or minors. Each ticket can be exchanged for a badge
that is non-transferable, but is valid for entering the exhibition. Please be advised that the Organiser reserves the
right to refuse admission to visitors who are not from the relevant trade and who are not appropriately dressed.
Exhibitors are requested not to use visitor tickets for their own staff. Please use form 15 to request for your staff
badges.
(*) Note: Hard copy of invitation tickets only applicable for local exhibitor
[ ] We do not require hard copy. Please send us soft copy of visitor tickets for our use via contact below
Contact person: _________________________________________ Job Title: ________________________
Exhibiting company: _____________________________________ HP: ____________________________
Email address: __________________________________________________________________________
Email address 2: _________________________________________________________________________
[ ] We require hard copy. Please send us the visitor tickets to the following address
Contact person: _________________________________________ Job Title: ________________________
Exhibiting company: _____________________________________ HP: ____________________________
Address: ______________________________________________________________________________
Postal Code: _____________________________________ Tel: __________________________________
Email: _____________________________________ No. of tickets: _______________________________
2. VIP PROGRAMME
In addition to the general circulation of the visitor tickets, the Organiser will also be extending personal invitation to
exhibitor’s selected customers or potential customers.
The VIP Programme, which is a special part of our promotion, is aimed at bringing you the highest quality audience at
the show. We therefore invite you to nominate your most important customers for our VIP selection. Your nominees
have to be important or major buyers of products or services related to the industries concerned. Agents, distributors
and principals will not be considered.
You may submit as many names as you wish, but selection will be at the sole discretion of the Organiser. Your
nominations will be kept strictly confidential.
Your nominees, if selected, will enjoy these privileges
22
• Exclusive use of VIP lounge to conduct their meeting where complimentary drinks and snacks will be served
• Complimentary copy of the show Directory
• Express badge redeem at the exclusive check-in line
• Personal visit from organiser to present and extend VIP invitation about the upcoming events
• Schedule appointment in advance upon request
We therefore urge you to submit as many suitable names as possible.
Name: __________________________________________________________________________________
Job Title: _______________________________________________________________________________
Company Name: __________________________________________________________________________
Company Address: ________________________________________________________________________
_______________________________________________________________________________________
Country: ________________________________________________________________________________
Tel: __________________________ Fax: _______________________ E-mail: ______________________
Nature of Business: _______________________________________________________________________
Product Interest at the show: ________________________________________________________________
Reason for Nomination: ____________________________________________________________________
(Please photocopy if space is insufficient or if you have more than one nominee).
IMPORTANT:
• Your list shall be only used for sending out VIP badges for inviting VIP visitors to the show and be assured keeping strictly
confidential
• The Organiser will issue VIP badges only to VIP visitors and not Exhibitors
• The supply of VIP badges cannot be guaranteed if reaches the Organiser no later than 10 Aril 2019
UBM VES
23
FORM
STAND ARRANGED BY
6
ORGANISER
Please tick (✔) as appropriate:

☐ This form is not applicable, we will be building our own stand - please complete and return Form 7.
☐ We have already contracted for the Organisers’ Stand Package, details as below:
☐ We have not but wish to contract for the Organisers’ Stand Package as marked below:
TYPE COLOUR THEME

☐ Standard Package Letterings: White Fascia Background & Carpet: Blue
Letterings Fascia ☐ Red ☐ Blue ☐ Green ☐ Grey ☐ Yellow
☐ Premium Package ☐ White ☐ Black Carpet ☐ Red ☐ Blue ☐ Green ☐ Grey
Type of Booth ☐ Centre ☐ Corner ☐ Island
Our Company Name on the booth fascia is (in uppercase):
Only one fascia name is allowed on each exhibiting stand. However, approval for more than one fascia name may be granted
by the Organiser for individual stand sizes of 18 square metres & above. Exhibitors are required to complete and return
Backwall
Note:
*Delete as necessary
Where there is an open side, no side wall(s)
Sidewall / Sidewall / will be provided in order to give better
Open* Open* visibility to the stands.
-No nailing, stickers or painting allowed on
aluminum frames.
-No nailing or painting allowed on panels.
-Double-sided tape & stickers placed by
exhibitors on panels must be removed by
exhibitors at the end of exhibition.
Open
Form 7 for any additional stand construction works to be carried out to the Organisers’ stand package.
Important!
Exhibitors with Standard Package or Premium Package, please indicate in layout plan above the preferred installation
locations of:
13 Amp, 1/phase socket Wall shelving (If applicable)
The quantity applicable is according to the respective specifications listed overleaf. For additional requirements, please
order using Form 9 and 10.
Cancellation clause: Full cost shall apply for any cancellation of stand package after 22 March 2019.
Exhibitor:
Stand No: _______________________________________________________ Stand Area: m2
Person in charge of exhibition details:
Signature: __________________________________________________________ Date:
Company Address (or company stamp):
Tel: ____________________________ Fax: __________________________ E-mail: _________________________

UBM VES
Tel: +84 28 36 222 588 Fax: +84 28 36 222 527 Email: Rosie.Tran@ubm.com
24
Organiser’s Stand Specifications

All packages listed have the following specifications:
a) Walls: 2.5m (8.3ft) high, white laminated 3mm thick plywood panel, joined by aluminium sections.
b) Fascia: 35cm (1ft) high, with inscription of exhibitor’s name and stand number in Helvetica typeface.
c) Floor to be directly laid with needle punch polypropene carpet.
d) Lightings & Electrics: Fluorescent tubes 1.22m (4ft), 40 watts, (1 tube for approx. every 4 sqm) are mounted behind fascia
board. The quantity entitled is in accordance with the given table.
STANDARD PACKAGE Entitlement

2
Stand Area in m 9 12 15 18 21 24 27 30 33 36 39
Number of fluorescent tube 2 3 3 4 5 5 6 7 7 8 9
Number of 13 Amp sockets 1 1 1 2 2 2 3 3 3 4 4
Information counter 1 1 1 2 2 2 3 3 3 4 4
Folding chair 1 1 1 2 2 2 3 3 3 4 4
Round table 1 1 1 2 2 2 3 3 3 4 4
Easy chair 2 2 3 4 4 5 6 6 7 8 8
Display block 1 1 1 2 2 2 3 3 3 4 4
Wall shelving 2 2 2 4 4 4 6 6 6 8 8
Wastepaper Basket 1 1 1 1 1 2 2 2 2 2 2
NOTES:
All items entitled in the package are not interchangeable. Exhibitors may opt to have part or all of the items listed. Please
cross out (X) the items that you DO NOT require.
Pictures shown are only artist’s impressions. Exact number of sidewalls and furniture will depend on each individual
location and/or exhibitors’ own indicated preferences.
SGD 550 per square metre (min. 18spm)
Standard Package
SGD 630 per square metre in
addition to basic space cost
25
PREMIUM PACKAGE ENTITLEMENT

Stand area in m2 18 21 24 27 30 33 36
Number of fluorescent tube 4 5 6 6 7 8 9
Number of 13Amp socket 2 2 2 3 3 3 4
Information counter 1 1 1 1 1 1 2
Folding chair 1 1 2 2 2 2 3
Round table 1 1 1 1 1 1 2
Easy armchair 2 2 4 4 4 4 6
Wastepaper basket 1 1 2 2 2 2 2
Lockable cabinet 2 2 3 3 3 3 4
Display block 2 2 3 3 3 3 4
Premium Centre Package

SGD 650 per sq. metre
Applicable to 18 square metres and above
Premium Corner Package

Applicable to 18 square metres
and above only.
Premium Island Package

Applicable to 36 square metres and above
*Logos are not included in the Premium Package

Please contact the Official Standfitting Contractor (details
in Useful Contact List) for a quotation.
26
FORM
STAND ARRANGED BY
7
EXHIBITOR
This form is applicable to exhibitors who have contracted for SPACE ONLY and will be engaging their own stand
fitting contractor or are building their own stands.
☐ This form is not applicable, we have contracted for Organiser’s Stand Package
Exhibitors may appoint their own contractor for stand design and/or construction subject to them being approved by
the Organiser and hall management, SECC
Important!
Please refer to page 28 for Rules and Regulations of stand construction and page 6-8 for Exhibition Rules
and Regulations.
This form must be jointly signed by the exhibitor and the appointed stand fitting contractor.
Standfitting Contractor:
Address:
____________________________________________________________ Country:
Tel: Fax: E-mail:
Person in charge: _______________________________________________ Mobile Phone:
Signature: _____________________________________________________ Date:
 We enclose herewith detailed drawings (elevations, layout plans & perspective views) with dimensions and
heights, illustrating the design of our stand for the exhibition. Relative locations of all equipment/machinery on
display are also depicted on the layout.
 We, the exhibitor and contractor, agree to abide by all Rules & Regulations (including those for double-storey
exhibition stands) of the exhibition, as well as the code of practices set by the relevant Regulatory Authorities.
Exhibitor:
Stand No: ______________________________________________________ Stand Area: m2
Signature: _______________________________________________________ Date:
Tel: ___________________________ Fax: _________________________ E-mail:
RULES & REGULATIONS

Refer to overleaf
UBM VES
27
Rules & Regulations for Stand Construction
Observance of Rules and Regulations

Exhibitors are responsible for their contractor’s observance of all rules and regulations, and are liable for any damages arising
directly or indirectly from any infringement.
Identification
All workers employed in the construction of the stand must wear identification badges provided by the SECC at all times when
they are in the exhibition halls. Personnel without proper badges will be refused entry into the exhibition halls. Please refer to
Form 15 for Contractors’ badges.
Removal of Rubbish
During the build-up period, exhibitors and their contractors will be responsible for day-to-day removal of debris (i.e. empty paint
cans, lumber scraps, etc.). Failure to do so will result in the exhibitors being liable for the service fees involved in removing the
debris.
Building Regulations
Detailed drawings of stands must be submitted to the Organiser by the stipulated deadline for the approval of the relevant
government authorities and the Organiser to ensure that the interests of all exhibitors are observed.
The exhibiting company and their appointed contractor(s) shall ensure the structural integrity of their booth design.
Hall Structure
In the construction of the booth, existing fixtures or walls may not be used in any way (eg. nailing, wiring or fixing of items to
any existing structure).
Work Schedule
Exhibitors and their appointed contractors must strictly adhere to the schedule given by the Organiser.
In accordance with the Organiser’s build-up schedule, carpet and main structures must be installed within 24 hours of the
commencement date.
Failure to comply with these regulations may result in the delay of installation of electrics and equipment move-in, and any
consequential costs incurred will be charged to the exhibitor.
Fire Regulations/Covered Ceilings

All materials used in the stand construction must be fire-retardant in accordance with local regulations.
Floor Covering
All booths must be carpeted or laid with some form of flooring as clear demarcation of contracted space. All carpet and floor
covering must be affixed with double-sided tapes. These tapes are to be removed during the dismantling period. The use of paint
or other adhesives on the floor of the exhibition hall is strictly forbidden.
Backwall / Sidewalls
With the exception of “island” (4-side open) booths, a backwall must be installed for every booth. Booth with adjoining
neighbour(s) must also be installed with the necessary sidewall(s).
Height Restriction
The permitted stand height is 2.5m (8.3ft). Any design for a structure exceeding 2.5m in height must be submitted for approval at
least 10 weeks in advance and will be considered on a case-to-case basis. If approved, this structure will be restricted to a distance
of 1 metre (3.28ft) away from the dividing walls of the adjoining stands. This restriction also applies to overhead structure
suspended from the existing hall ceilings.
For booths in the exhibition hall maximum stand height allowed: 6m*
* As the ceiling height including perimeter structures of the hall ranges from 2.8m to 12m, please check with the
Organiser if the location of your booth allows the height of above 2.8m.
For booths in the main lobby & concourse, the maximum stand height allowed is 3.5m.
For booths in the tent, the maximum stand height construction allowed is 4.0m (Perimeter stands is 3.5m)
28
Open Frontage
All stands in the exhibition, irrespective of height, must have at least half of any frontage facing an aisle left open, or fitted with
transparent (clear see-through) material. This area must be left visibly free of obstruction.
Each side of the exhibition stand should not be obstructed for more than 3 metres continuously
Dismantling
At the close of the exhibition, it is the joint responsibility of the exhibitor and contractor to dismantle and remove the stand in
accordance with the dismantling schedule specified by the Organiser. All debris and carpets must be cleared by the exhibitors
and/or their contractors as per the tear-down schedule given by the Organiser. Failure to do so will result in the contractors/
exhibitors being liable for service fees incurred.
Unforeseen occurrences
In the event of any occurrence not foreseen in these Rules & Regulations, the decision of the Organiser shall be final.
SECC Venue Regulations

(a) Exhibitors may appoint their own contractor for stand design and/or construction subject to them being approved by the
Organiser and hall management, SECC.
(b) Detailed stand design drawing (elevations, layout plans and perspective views) must be submitted to the Organiser 10 weeks
before the show. For double storey stands, this must be submitted 3 months before the show.
(c) All approved contractors must lodge a refundable security deposit, equivalent to VND 1,100,000 per square metre to SECC,
based on the contracted booth space. Upon approval, the contractors are required to pay fees for contractors’ badges at VND
110,000 per badge and management fees of VND 120,000 per sqm payable to SECC based on the contracted booth space, as
per venue regulations.
(d) Goods or machineries as exhibits less than 100 kilograms, in which:
- Hand-carried goods/exhibits
- Goods/machines with original wheels attached (proved by their catalogue)
to be brought into the exhibition hall either by staffs of exhibitors or by small trolley of SECC. Exhibitors approach the
Information counter for Borrowing Trolley Request form.
(e) Exhibitors are requested for service from the Official Freight Forwarder if the exhibit is either heavier than 100 kilograms or
more than 1 cbm. For safety reasons and to avoid congestion in the exhibition ground, only the Official Freight Forwarders
are allowed to operate mechanical handling equipment (e.g. pallet-trucks, fork-lifts, cranes) inside the exhibition halls.
(f) No explosives, petrol, dangerous gas or highly inflammable substance (O2, CO2 …) will be allowed in the exhibition complex.
The organizer must be notified in advance of any display of motor vehicles with fuel tank, petrol-engined equipment.
(g) Contractors, have to present valid certificate of their air compressors, gas and gas cylinders to SECC’s security for checking.
No or expired certificate will not be accepted.
If exhibitors have any booth construction services and equipment provided by outside contractors, management fee and contractor
badges will be imposed by SECC. Please contact SECC for further information.
This is to ensure that the rules and regulations of both the Organisers (as contained in this Manual) and SECC are abided by and
to cover any damages arising directly or indirectly from any infringment. This is without prejudice to any additional claim the
Organiser or SECC may have on the contractor and/or the exhibitor if the damages exceed the deposit.
NOTE: General Information on page 4 and Exhibition Rules & Regulations on page 6-8 should be read together with this form.

IMPORTANT NOTES
29
Additional Rules & Regulations

for Double Storey Stand Construction
1. The exhibiting company of the lower level of a particular booth must be the same as that of the upper level.
2. The rental rates for the contracted floor area at the upper level shall be 50% that of the lower level. That is, if
the rental rate for the lower level floor area is at the USD 610 per square metre, the rental rate for the upper
level area is check price rate for the lower USD 305 per square metre.
3. Double storey booth will only be allowed provided the minimum contracted floor area for the lower level of
the particular booth is 60 square metres and that the minimum length of any dimensions of the area is 6 metres.
4. The contracted floor area at the upper level shall not exceed 50% of the contracted floor area at the lower level
of the particular booth.
5. Any additional cost incurred in extending the build-up/tear-down period will be fully borne by the exhibitor.
6. Subject to the ceiling height limitations, all objects exceeding 2.5 metres in height must be placed at a minimum
distance of 1 metre from all boundaries adjoining a neighbouring booth.
7. The permissible occupant load of the upper floor shall be based on the ration of one person to 1.5m2. A notice
in 25mm plain block letters indicating the limitation of occupant load should be conspicuously positioned at
the head of the staircase.
8. All booth designs and construction must comply with the guidelines, rules and regulations laid down by the
relevant government authorities, as well as both the Organiser’s and the exhibition hall owner’s requirements.
9. Stand designs and layout plans must be submitted to the Organiser at least 3 months prior to the exhibition.
The exhibiting company and their appointed contractor must submit in quadruplicate the detailed drawings (to
scale in 1:200) with endorsement from a local qualified engineer together with structural calculations of the
proposed stand design.
10. Upon receipt of all relevant information/materials, the Organiser will submit them to the Fire Safety & Shelter
Department for comments/approval. The authorities will require some time before reverting with their
comments/ approval. Late submissions are usually not accommodated.
11. The booth must be constructed in accordance with the approved design and be ready within the build-up period
specified by the Organiser.
12. The exhibitor shall ensure that the booth is dismantled in a safe, systematic and organised manner; within the
specified dismantling period.
13. With regards to other issues in general, the rules and regulations stipulated in this Technical Services Manual
are still to be complied with.

IMPORTANT NOTES
30
LABOR SAFETY REGULATION
To ensure the safety, hygiene and to be more professional in the constructing process of contractors during an
event. All approved contractors have to follow these following regulations while supplying services at SECC:
1. On move-in/ move-out days: All workers and people in hall need to wear protecting helmet (constructing
workers, supervisors, SECC staffs, cleaning and security team, Organizer) during working time.
2. To minimize the impact of dust on environment and health. During construction, when sanding wood,
plastering, build-up contractors are not allowed to use sandpaper to rub by hand, the use of sanding machine
with vacuum function is compulsory. Contractors need to equip a vacuum cleaner when using saw,
woodcutting tools.
3. Build-up contractors have to use wheeled-scaffolding (lockable) for easily transport and safety, avoid direct
contact between the iron legs and the floor. In addition, it will be more flexible in moving and help to release
the congestion in hall.
4. Build-up contractors should minimize the use of plaster because it will become solid waste after dismantling
which affect the environment and will be difficult to clean up. Contractors who use plaster have to clean up
everything after dismantling, SECC will apply sanction to contractors violate this regulation, the penalty fine
is equivalent to the violation: chemical drops on the floor (paint, viscous, solvent...).
5. Build-up contractors need to have the information of manager/ supervisor at the booth in order to contact when
needed.
6. Booth with private meeting room, storage and the area which using the heat-generated machines must be
equipped with fire extinguishers. The fire extinguishers need to be placed in a visible and easy to reach area.
31
FORM 8
TELECOMMUNICATION
Exhibitor: Stand no:
Please tick one (✓):

☐ We do not require this service. ☐ We require this service.
 Late orders received after the deadline cannot be guaranteed. Late order, if accepted after 14 March 2019, will
be subjected to a surcharge of 30% and 50% surcharge for orders received after 05 April 2019.
 Operational from 24 – 26 April 2019, the rates quoted below exclude traffic charges & usage charges. Any
damages or losses of loaned items arising from the usage of this service will be charged accordingly.
 Order must be accompanied by full payment and a refundable deposit of USD 500 per telephone line to cover
traffic and usage charges. No deposit is required for internet lines.
 Cancellation Clause: Full cost shall apply for cancellation after 22 March 2019.
Item Description Symbol Unit Cost (USD) Qty Cost USD

Telephone Line (Local extension line) Ⓛ 350
Telephone Line (IDD extension line) Ⓘ 300
Internet Point Ⓐ 350
Fax Machine (excluding phone line) Ⓕ 130
Others, please specify:
Total Deposit (USD500 per telephone line)

Total Cost in USD (excluding Deposit)
Grand Total Cost in USD inclusive of 10% VAT
Backwall
*Delete as necessary
To facilitate installation, please provide a copy of
your booth layout plan showing the position for the
line(s) to be terminated. Alternatively, using the
Sidewall / Sidewall / given symbols, indicate the approximate position(s)
Open * Open * of the telephone(s).
Open Front
Exhibitor:
Stand No: _____________________________________________________ Stand Area: m2
Signature:_____________________________________________________ Date:
Tel: Fax: Email: __________________________
UBM VES
32
FORM 9
FURNITURE

 Exhibitors who are using the Organiser’s Stand Package are reminded to refer to Form 6 for the list of entitlement
supplied under the package. Form 9 is only for ADDITIONAL orders.
 Late order received after the form deadline cannot be guaranteed. Late order, if accepted after 14 March 2019,
will be subjected to a surcharge of 30% and 50% surcharge for orders received after 05 April 2019.
 Cancellation Clause: Full cost shall apply for cancellation after 22 March 2019.
All items are on rental basis.
Unit Cost
Item Description Quantity Cost in USD
USD
Leather easy armchair 39
Folding chair 9
Barstool 32
Round table (0.75mH) 50
Round table (1mH) 58
Information counter – 1000mm x 500mm x 750mm(H) 42
Lockable cabinet – 1000mm x 500mm x 750mm(H) 53
Display block (0.5mH) 27
Display block (0.75mH) 32
Display block (1mH) 37
* Wall shelving Flat Slope – 1000mm x 300mm (W) 20
Low system showcase 0.5mLx0.5mWx1mH (with fluorescent tube) 110
Tower system showcase 0.5mLx0.5mWx2mH (with lighting) 190
Tall system showcase 1mLx0.5mWx2mH (with lighting) 220
2-tier counter 80
3-tier counter 105
Full refrigerator without 24hr power supply 198
Zigzag brochure rack 65
Stainless steel brochure rack 20
Per potted plant (up to 4 feet in height) 20
*Please accompany location plan for on-site installation Total cost in USD
Total cost in USD with 10% VAT
Exhibitor:
Stand No: __________________________________________________________ Stand Area: m2
Signature:__________________________________________________________ Date:
Tel: Fax: E-mail:
UBM VES
10th Floor Floor, Ha Phan Building, 17 – 17A – 19 Ton That Tung St., Pham Ngu Lao Ward, District 1, HCMC, Vietnam
33
34
FORM
LIGHTING & ELECTRICS
10

All lighting & electric must be ordered on this form and returned by the deadline. Subject to availability of electrical
power, a 30% surcharge for orders received after 14 March 2019, and a 50% surcharged for orders received after 05
April 2019.
Cancellation clause: Full cost shall apply for any cancellation received after 22 March 2019.
Exhibitors who are using the Organiser’s stand package are reminded to refer to Form 6 for their lighting entitlement
supplied under the package. Form 10 is only for ADDITIONAL orders.
Item Description Symbol Unit Cost (USD) Qty Cost (USD)

A) Supply & install light fittings including cabling work Normal 24-Hrs Normal 24-Hrs
40W Fluorescent Tube 37
100W Spotlight 42
100W Spotlight with arm 52
LIGHTING
HQI 80
300W Floodlight 64
300W Floodlight with arm 68
B) Supply & connection including cabling work to light fittings (fitting to be supplied & installed by client)
Per light fitting up to 100W each 29

C) Power point for exhibits usage only-(not allowed for lighting purpose)
15Amps/220V single-phase power (Max. 2KW) 15A 68 80
POWER SUPPLY

15Amps/380V three-phase power (Max. 5KW)* 15A 188 270
100Amps/380V three-phase power (Max. 30KW)* 100A 820 1,200
*Please provide exhibits specification on next page Total cost in USD

Backwall
Using the given symbols, please

Sidewall / Sidewall / indicate the position of you order.
Open * Open *
Open Front

IMPORTANT NOTES
35
For three-phase power, please indicate below details of each piece of equipment for purpose of load balancing and
supply stability:
No. of Rating of each *Methods of Full load Current

Description of Equipment Qty Voltage
Motors Motor (HP/watts) Starting (Amps)
*Please refer to No. 7(a) of the Exhibition Rules and Regulations on page 6 on approved starting arrangement of motors.
Important Notes:
• All prices quoted shall include local licensing fees, installation (where applicable) and power consumption. Please
contact the Organiser for a quotation of any electrical requirement not listed in this form.
• Only the Official Electrical Contractor will be permitted to undertake electrical works from the source of supply up
to the booth in the exhibition.
• All electrical connection to equipment must be tested and approved by the Organiser’s appointed licensed engineer
prior to the turning on of the power supply. The Organiser reserves the right to terminate power supply to any
installation which are found dangerous or may cause any disruption to the power supply.
• Exhibitors are advised to check that the electrical specification provided herein meet their requirement. Any need for
transformers, converters, boosters, stabilisers are to be arranged in advance on special request. Provision of
Uninterrupted Power Supply (UPS) by the exhibitor is recommended.
• Sockets supplied are to be used for running equipment / exhibits only. If used for lighting purposes, lighting
connections charges will be applied.
• One socket must be used for one exhibit only at a time. One lighting connection must be used for one light only at a
time. Multipoint connection is not allowed to prevent the risk of power overload.
Machine/Equipment Hook-up Fee (payment to be made directly to the Official Electrician on-site):
Optional – it is advisable that exhibitors do their own hook-up to machine/equipment from electrical point(s) installed in
their booths. However, if assistance is required, you may approach the Official Standfitting Contractor on-site for machine
hook-up arrangement and quotation.
Exhibitor: _____________________________________________________ Stand No:
Signature: _____________________________________________________ Date:

Tel: Fax: E-mail:
UBM VES
36
37
FORM 11
COMPRESSED AIR & WATER

Subject to availability, late order received after 14 March 2019 will be subjected to a 30% surcharge received, and
a 50% surcharge for orders received after 05 April 2019.
Cancellation Clause: Full cost shall apply for cancellation received after 22 March 2019.
COMPRESSED AIR
☐ We will arrange for our own electricity driven air compressor with noise output not exceeding 70dbA.
☐ We wish to order compressed air with maximum pressure of 6 Bar, costing as below.
• 1 HP @USD320 per unit • 3 HP @USD630 per unit • 5 HP @USD850 per unit
Horse Capacity Total Cost
Description of Equipment & Usage Hose Dia Qty
Power (litres/min) (USD)
For calculation reference, the flow rate/capacity is Total cost in USD

based on approxo. 1 HP = 113.2824 litre/min; 4CFM Total cost in USD inclusive of 10%VAT
WATER SUPPLY
IMPORTANT: Water supply is NOT potable. Special arrangement has to be made for potable water supply.
☐ We wish to order water & drainage as quoted below
☐ Water Inlet & Outlet for normal usage @USD250 ☐ Water Inlet & Outlet for Machine @USD450
Pressure Unit Price Total Cost
Description of Equipment & Usage Qty
(in PSI or Bar) (USD) (USD)
Total cost in USD

Total cost in USD inclusive of 10%VAT
1. Details must be provided on all columns of the given tables.
2. Connectors or joints are to be provided by exhibitors or their own contractors.
3. Charges will still apply for unauthorized tapped-off by the exhibitors or their contractors.
IMPORTANT NOTES:
** Please provide your Stand Floorplan indicating the location of the services ordered, to facilitate installation on-site.
Relocation or repositioning will be subject to relocation charges.
Exhibitor: _______________________________________________________ Stand No:

Signature: __________________________________________________________ Date:
Tel: Fax: E-mail:

UBM VES
38
FORM 12
AUDIO VISUAL & COMPUTERS
All Audio Visual & Computers must be ordered on this form and returned by the deadline. Subject to
availability late orders received after 14 March 2019 will be subject to a 30% surcharge and 50% surcharge
for orders received after 05 April 2019.
Cancellation clause: Full cost shall apply for cancellation after 22 March 2019.
Cost/Event Cost
Equipment (USD)
Qty
(USD)
Computers
Notebook: Compaq 6910p Review, Intel core 2 Duo T7300,
2.00GHz, 2 GB DDR2, 160 GB Geforce, DVD RW, VGAX 3100, 220
14” screen
Monitors
17” LCD monitor 100
20” LCD monitor 150
Others
LCD Projector 600
Screen for Projector 90
32” LCD TV 400
40” LCD TV with HDMI and USB function 600
50” Plasma TV and Monitor 800
TV Display Stand 50
DVD Player 55
Others, please specify: Upon
Request
Please refer to Form 10 for power point requirement. Total cost in USD
Total cost in USD inclusive
of 10%VAT

Tel: Fax: E-mail:
UBM VES
39
FORM
TEMPORARY MANPOWER
13
SERVICES

*Rate Duration (Dates)

Category Qty Amount
Per Day From To
A. Interpreter -
English & Vietnamese USD 65
B. Interpreters –
Chinese & Vietnamese USD 65
C. Interpreters – Others
Upon
(please specify)
Request
____________________________
D. Others (please specify): Upon
___________________________ Request
Total cost in USD
Grand Total cost in USD inclusive of

10% USD
1. Minimum period of engagement is 1 day. Working hours are from 0830 – 1700 hrs.
2. All payment must be settled before commencement of the exhibition. Official invoices and receipts will be issued on site.
3. Confirmation of your order must be received once contact has been initiated, via email, phone or fax.
4. For more information, please find contact details (The Organiser) available on page 10.
Special Instructions:
Exhibitor: _______________________________________________________ Stand No:

Tel: Fax: E-mail:
UBM VES
40
FORM 14
HEAVY / LARGE / TALL EXHIBITS
Heavy Exhibits : Exceeding 3000 kg

Large Exhibits : Exceeding 3.0m (length) x 2.0m (width) x 2.0m (height)
Tall Exhibits : Exceeding 2.5m (height) on display
(Relative location of tall exhibits must be submitted for approval)
 Such exhibits must arrive in good time for port clearance and reach the exhibition site on the first day of the build-
up period. If such exhibits arrive later than the scheduled move-in dates, they may not be permitted entry into the
exhibition site.
 All such exhibits, without exception, must be handled by an Official Freight Forwarder on-site. Please refer to page
10 for contact details.
 Exhibitors with heavy exhibits are to refer to the floor loading capacity (Exhibition Rules & Regulation, item 8), and
must provide steel plates for load spreading if necessary.
 Our on-site Official Freight Forwarder is: __________________________________________________________
Dimensions in metre Date of arrival in

Description of Exhibit Weight in kg
(L x B x H) Ho Chi Minh City
*Please attach a booth layout showing the positions of the above exhibit(s).
Exhibitor:
Stand No: _____________________________________________________ Stand Area: m2
Signature:_____________________________________________________ Date:
Tel: Fax: E-mail:
UBM VES
41
FORM
BADGES -
15
EXHIBITORS & CONTRACTORS
EXHIBITORS’ BADGES ENTRY

Exhibitor’s badges are to be collected from the Exhibitor’s Check-In Counter on-site from the first day of build-up. Please
provide below details (in BLOCK LETTERS) of all personnel from your company and associated companies who will
be manning the exhibition stand.
Please refer to www.vietnamtourism.com for a list of Vietnam embassies. Alternatively, online visa application is
available at www.vietnamvisa.govt.vn.
Please check with the Vietnam embassies and consulates in respective countries for latest updates on visa exemption and
for visa application.
Please photocopy this form if the given space is insufficient.
Country of
Company Name of Personnel Job Title Email Address
Residence
CONTRACTORS’ BADGES ENTRY

Please contact directly for Contractors’ badges registration to Mr. Tran Vo Lam Tung.
(Email: lamtungtv@secc.com.vn – Tel: +84 283 5413.5999 – Ext: 112 – HP: +84 909 913 923)
Exhibitor:
Stand No: ______________________________________________________ Stand Area: m2
Signature:______________________________________________________ Date:
Tel: Fax: E-mail:
UBM VES
42
FORM
INSURANCE COVERAGE/
16
PUBLIC LIABILITY / REFUNDS
Exhibitors are responsible for taking out public liability insurance against injury to persons and property of others on their stand, along
with their exhibits and merchandise moving to and from the show and during the show. The Exhibitors attention is drawn to clause
[9]: “Insurance” of the Exhibition Rules and Regulations. Each exhibitor is required to have valid and adequate insurance cover
of no less than US$ 3 million against public liability in place for the Exhibition. Exhibitors should contact their insurance broker to
cover their exhibits and exhibit materials. The Organisers will not be held responsible for any loss of, or damage to, exhibits and
personal items.
The Exhibitors attention is drawn to clause [12]: “Liability and Refunds” of the Exhibition Rules and Regulations which sets out the
rights and obligations of the Exhibitor and the Organiser(s) in respect of such matters.
It is required that all exhibitors sign the undertaking below and return to the Organiser(s) to acknowledge their compliance
with the insurance requirement.
The following information serves as a guideline to exhibitors. Exhibitors are at liberty to effect insurance coverage through their own
insurance broker.
Below is an extract from the Rules and Regulations which you have signed which relates to your Liability
Participation by the Exhibitor in the Exhibition is solely at the Exhibitor’s own risk.
The Exhibitor agrees to indemnify and hold the Organisers harmless, on demand, against all claims, liabilities, losses, suits, proceedings,
damages, judgments, expenses, costs (including legal fees) and charges of any kind howsoever incurred by or on behalf of or made
against the Organisers arising out of any breach of any of this Contract or the Exhibitor’s Manual or any other default or negligence
of, or any damage or loss caused by, the Exhibitor and/or any of its Representatives.
All exhibits are brought to, displayed at and removed from the Exhibition Centre at the Exhibitor’s own risk and shall be
safeguarded by the Exhibitor at all times.
The Organiser shall not be liable for any losses (including consequential losses), damages, demands, costs, claims, charges or other
expenses of any kind suffered or incurred by the Exhibitor, their Representatives or any other person arising in connection with the
Exhibition including, without limitation, (a) any theft, fire, (b) use of the Security Room Service, (c) defect in the Exhibition Centre
howsoever caused, (d) cancellation or early closure of, or delay in the opening or closing of, the Exhibition for whatever reason outside
the control of the Organiser, (e) any matter referred to in paragraph 3 & 4 of these Terms and Conditions, (f) any types of taxes accrued
or imposed by government (including any government agency or department) or regulatory authority to the Exhibitors or their
Representatives, (g) any natural calamity or any act of God, howsoever arising. The Exhibitor shall be liable to any third party for,
inter alia, any claims, injury or damage arising from any such event and/or from its booths and its portion of the shell scheme. The
Exhibitor and/or their Representatives shall have no financial or other claim against the Organisers.
The Exhibitor acknowledges that, in light of the Fees, the above provisions of this clause are no more than is reasonable to protect the
Organisers as Organisers of the Exhibition.
Nothing in this clause shall have the effect of limiting or excluding the Organisers’ liability for fraud, or for death or personal injury
caused by negligence of the Organisers to the extent it cannot be excluded or restricted at the relevant law.
We hereby acknowledge our liability as set out in clause [12] of the Rules and Regulations and confirm that we have obtained
public liability insurance as required by clause [9] of the Rules and Regulations with cover of no less than (US$ 3 million).
Exhibitor:
Stand No: _______________________________________________________ Stand Area: m2
Signature:__________________________________________________________ Date:
Tel: Fax: E-mail:
__________________________________________________________________________________________________________
UBM VES
43
FORM 17
LETTER OF INVITATION
FOR BUSINESS VISA
Most visitors to Vietnam need a visa to enter the country (except for citizens of countries that signed
an agreement of visa exemption with Vietnam). Tourist visas can be obtained in Vietnam embassies
and consulates abroad or at the first point of entry to Vietnam (visa-on-arrival). Please refer to
www.vietnamtourism.com for a list of Vietnam embassies.
Please check with the Vietnam embassies and consulates in the respective countries for the latest
updates on visa exemption and for visa application.
Request for Letter of Invitation for Business Visa
If you require an invitation letter from the Organiser to apply for a visa to enter Vietnam for
FOOD & HOTEL VIETNAM 2019, download the Visa Invitation Letter, and email the
completed form to Ms. Cindy Huong at Cindy.Huong@ubm.com .
Should you have any enquiry or require a revised Letter of Invitation, please contact Ms. Cindy
Huong at Cindy.Huong@ubm.com .
UBM VES
44
Visa Invitation Letter
Deadline for submission: 03 weeks prior arriving date
Thank you for your participation at Food & Hotel Vietnam 2019. Please provide all information in
order to prepare visa invitation letter and email to Cindy.Huong@ubm.com
Exhibitor Details
Exhibiting Company
Stand No.
Address
Tel (including country code)
Fax (including country code)
Contact
Email address
Date of Arrival
Email
Request of invitation letter for business visa

Name of Applicant (first, last)
Date of Birth
Nationality
Job Title
Passport No
Passport Issue Date
Passport Expiry Date
Date of Arrival
Email
Should you have any change or further request, please contact Ms. Cindy Huong at
Cindy.Huong@ubm.com .
Thank you again for your support to Food & Hotel Vietnam 2019
Sincerely yours,
Food & Hotel Vietnam Team.
45
FORM 18
ACCOMMODATION
Understanding with your accommodation demands during your participation at FOOD & HOTEL
VIETNAM 2019, we have made a prior agreement with JOURNEYHOP to provide you the most
cost-effective accommodations regardless of size, preferences and location.
As the room situation is expected to be extremely critical during the event’s time period, we highly
recommend you to use our accommodation solution as soon as possible
at: https://www.journeyhop.com/o/ubmvietnam. There are also options on JOURNEYHOP for you
to easily share the room with another attendee going to FOOD & HOTEL VIETNAM 2019 if you
wish to. We hope you have a pleasant stay in Ho Chi Minh City and see you at the event!
Have a question, please contact the Organiser at fhv@ubm.com
UBM VES
46
Temporary Kitchen Rental – Refrigeration Rental – Catering Equipment Rental
LOWE RENTAL LTD. ORDER FORM
Hong Kong Office:
Room 11, 14th Floor, Wah Wai Centre, 38-40 Au Pui Wan Street
Fo Tan, New Territories, Hong Kong
Tel: +852-2659-5300 Fax: +852-2659-5700
Web: www.lowerental.com/asia/en
Email: customer.service@lowerental.com
OFFICES IN: U.K., GERMANY, ITALY, U.S.A., HONG KONG,
SINGAPORE, MIDDLE EAST & CHINA ORDER DEADLINE 29 MARCH 2019
(PLEASE PRINT CLEARLY)
Exhibitor Name Stand Name / Number
Invoice Name
Address
Telephone Fax No.
Person responsible Email

Refrigeration Rental Range
M od. DESCRIPTION US$ QTY. TOTAL M od. DESCRIPTION US$ QTY. TOTAL
List Any Other Items you may need for the Show
R/S – Refrigerated Storage O/R On Request * Fan Assisted Cooling Systems Sub Total
Charges include installation, collection and maintenance during the exhibition.
Late Order Surchage 20%
PAYMENT IS DUE 30 DAYS BEFORE THE EXHIBITION. PRODUCT INSURANCE IS THE RESPONSIBILITY OF THE EXHIBITOR.
Damage Waiver 7.5%
Bank Account: HSBC, 1 QUEENS ROAD CENTRAL HONG KONG Account: Lowe Rental Ltd.
4% Credit Card Charge
SWIFT: HSBCHKHHHKH US$ ACCOUNT: 518-046602-838 HK$ ACCOUNT: 518-046602-001
PAYMENT METHOD BANK TRANSFER CHEQUE CREDIT CARD TO T AL
(PLEASE TICK ONE) LOCAL BANK CHARGES TO BE PAID CREDIT CARD CHARGE 4%
BY THE REMITTING COMPANY
I/we agree with Lowe Rental Ltd full terms and conditions: http://www.lowerental.com/asia/en/terms-and-conditions
Signature Date Print name here

47
Hong Kong Office:
Tel: +852-2659-5300 Fax: +852-2659-5700
SINGAPORE, MIDDLE EAST & CHINA
ORDER DEADLINE 29 MARCH 2019
Invoice Name
Address
Telephone Fax No.

Kitchen, Cooking & Catering Range
R/S – Refrigerated Storage O/R On Request * Fan Assisted Cooling Systems

TOTAL
PAYMENT METHOD BANK TRANSFER CHEQUE CREDIT CARD

48
Hong Kong Office:
Tel: +852-2659-5300 Fax: +852-2659-5700
Invoice Name
Address
Telephone Fax No.

Kitchen, Cooking & Catering Range
R/S – Refrigerated Storage O/R On Request * Fan Assisted Cooling Systems

TOTAL
PAYMENT METHOD BANK TRANSFER CHEQUE CREDIT CARD

49
Hong Kong Office:
Tel: +852-2659-5300 Fax: +852-2659-5700
LOWE REFRIGERATION RANGE / KITCHEN, COOKING & CATERING RANGE

US$ Unit Price Does Not Include Electrical Connection.
US$ Unit Price Does Include All Freight/Import Charges.
Damage Waiver Covers Loss or Damage to Rental Equipment
PAYMENT TERMS & CONDITIONS
Upon confirmation of rental orders with Lowe Rental it is the responsibility of the hirer to
be aware and adhere to our terms and conditions of short rental as
provided within the following link
http://www.lowerental.com/asia/en/terms-and-conditions
PRICES SHOWN ARE IN US$ (US DOLLAR)
PAYMENT MUST BE MADE AT LEAST THIRTY DAYS PRIOR TO THE EXHIBITION DATE.
NO REFUND WILL BE GIVEN IF ANY ORDER IS CANCELLED AFTER THE ORDER DEADLINE.
IF ANY ORDER HAS BEEN PAID IN FULL, ANY CANCELLATION OF THE ORDER PRIOR
TO THE ORDER DEADLINE WILL BE REFUNDED LESS ANY BANK TRANSFER CHARGES.
ORDERS RECEIVED AFTER THE OFFICIAL ORDER DEADLINE WILL BE SUBJECT
TO A 20% LATE ORDER SURCHARGE (LOSC).
PAYMENT CAN BE ACCEPTED IN MULTI-CURRENCY AND BY VISA / MASTER CREDIT CARDS,
PLEASE CONTACT OUR ACCOUNTS DEPARTMENTS AT ACCOUNTSASIA@LOWERENTAL.COM.
PAYMENT DOES NOT INCLUDE 24-HOUR ELECTRICAL CONNECTION,
PLEASE CONTACT THE OFFICIAL ELECTRICAL CONTRACTOR
PAYMENT INCLUDES:
FULL RENTAL CHARGES FOR EACH EXHIBITION, DELIVERY, INSTALLATION AND COLLECTION.
ON-SITE MAINTENANCE AND DAILY CLEANING SERVICE.
A 7.5% DAMAGE WAIVER WILL BE CHARGED, THIS FEE INSURES THE EXHIBITOR AGAINST LOSS OR
DAMAGE TO THE RENTAL ITEM. PRODUCT INSURANCE IS THE RESPONSIBILITY OF THE HIRER.
EQUIPMENT WILL NOT BE INSTALLED UNLESS FULL PAYMENT HAS BEEN RECEIVED
Please I have read and agree with the FULL terms and conditions
tick box
of LOWE Rental Ltd and have read the above reminder.
CREDIT CARD PAYMENT AUTHORISATION
Card No. Expiry Date -

M M Y Y
Please charge my
credit card account Name (block capitals) CVV No
(tick one box)
VISA MASTER Signature
Please fill in the above, and send to Lowe Rental Ltd

Send by fax to +852 2659 5700 or scan and email to customer.service@lowerental.com
50

Food & Hotel Vietnam 2019: 10th International Exhibition in Ho Chi Minh City

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Food & Hotel Vietnam 2019: 10th International Exhibition in Ho Chi Minh City

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The 10th International Food & Drinks, Hotel, Restaurant, Bakery &

Foodservice Equipment, Supplies & Services Exhibition and Conference

Ho Chi Minh City, Vietnam

Please submit your forms (Forms 1 – 18) online.

Your login ID and password should have been sent to you.

> Click on the “To Exhibit” button.

PUBLICITY AND TECHNICAL FORMS CHECKLIST

OTHER CONTENTS Page No

Directions to Saigon Exhibition and Convention Center (SECC)

Exhibition Rules and Regulations

Useful Contact List

Hall Owner Rogers Expo Services Singapore Pte Ltd

Official Standfitting Contractor Refrigeration & Hospitality Equipment Supplier

IMPORTANT for inclusion in

Main Entry Listing

Country: Postal Code:

Food & Drink

002  Chilled & Frozen Food 025  Fitness & Leisure

003  Coffee Beans / Pods 026  Foodservice & Catering Equipment

005  Dairy Products 028  Furnishing & Fixtures

007  Drinks & Beverages – Alcoholic 030  Guest Amenities

008  Fresh Produce 031  Hospitality Information Systems

009  Gelato / Ice Cream 032  Housekeeping Supplies & Services

010  Ingredients 033  In-room technologies

011  Instant Coffee / Tea 034  Kitchen Accessories

012  Meat & Poultry 035  Laundry Equipment

013  Processed & Convenience Food 036  Lighting & Accessories

014  Sauces and Seasonings 037  Outdoor Furniture

015  Seafood 038  Packaging Equipment

016  Oil 039  Retail Information Systems

017  Specialty / Fine Food 040  Storage & Refrigeration

018  Staple Food 041  Tableware & Accessories

019  Tea Leaves / Bags 042  Vending & Dispensing Equipment

020  Egg / Egg Products General Services

Hospitality Equipment & Supplies 043  Media

021  Bakery, Confectionery & Pastry Equipment 044  Government Agencies

022  Banqueting Furniture and Supplies 045  Trade Associations

Principal Entry Listing

Tel: (please include country & area codes)

Agent/ Representative / Regional Office Entry Listing

Agent / Distributor / Representative Address

Tel: (please include country & area codes)

Important for inclusion in:

Product Highlight 1 – Compulsory

Description (no more than 100 words)*:

One (1) Photo of Product / Service Picture*:

Product Highlight 2 – Optional

Description (no more than 100 words)*:

Attach Product / Service Picture*:

CONTINUED OVERLEAF >>

Booking deadline : 9 March 2019

Material submission deadline : 15 March 2019

Show Directory Advertising Opportunities

 Vertical banner with hyperlink to your website USD 1,550/month

 Homepage Banner Ad with hyperlink to your website USD 590/month

Inner pages Banner Ad with hyperlink to your website USD 295/month

a) Production of banner in light weight PVC, size 1mLx5mH/ 3mLx5mH

 Driveway Banner 1m (W) x 5m (H), JPEG format USD 220 each

VISITOR LOUNGE (Exclusive)

MOBILE CHARGING STATIONS

Advertising material is to be provided by the exhibitor

 1 charging station USD 410

 2 charging stations USD 630

Contact person: _________________ Job Title:

Exhibiting company: _________ HP:

Contact person: _________________ Job Title:

Exhibiting company: _________ HP:

Postal Code: ___ Tel:

Email: _______ No. of tickets: _

Tel: ______________ Fax: _ E-mail: ____________

Tel: __ Fax: E-mail: _

Tel: ___ Fax: _ E-mail: