FC Home New Barcode System

(Thesis Report)

Introduction:

The Point of Sales and Inventory Management System with Barcode Integration was proposed in
replacement of the manual system of FC Home Center for it to have an organized flow of transaction and
ease of work especially to the owners and employees of the company. Nowadays, the computerized system is
very much needed in companies and businesses that will help them in order to come up with better products
or services and even accurate data for the firm through the Information System. The study is concerned about
how the manual sales transaction performs throughout the sales transaction and how to help them develop a
new computerized system for the benefit of the company.

After the analysis of the current system, the group has come up with the problems that were primarily
considered in designing a new Point of Sales and Inventory Management System with Barcode Integration
for FC Home Center.

1. How to design, develop and implement sales and inventory management system with barcode
integration for FC Home Center?

• FC Home Center is currently using a manual transaction for their sales and inventory.
Recently, they are finding a much easier and practical way for their growing company. As
programmers, we proposed a system that will help them with their problems. We proposed the
Point of Sales and Inventory Management System for their company.

2. How to create a module that will handle a large number of records?

• FC Home Center has lots of variety of items in just a single category. They are having
problems managing the list of records in the use of manual systems like the loss of records. As
programmers, we need to generate a program that will hold a large quantity of data.

3. How to create a module that will secure all the data files and only authorized personnel can access the
data?

• Since the company is using a manual sales and inventory transaction, there are possibilities
that unauthorized personnel like cashiers and sales clerks can view it. The proponents must
make a module to surely secure such important data file for authorized personnel only.

4. How to create a module that will speed up the search of records?

• By having a manual transaction for the inventory in a company, authorized personnel are then
having a problem in searching records that they need to check updates of an item. The
proponents need to design a module that will instantly display the desired record of the user.

5. How to create transactions report for the sale and inventory system with the corresponding date
range?

• The manual sales transaction that the company is using has no easier and faster way of
creating sales reports to check the movement of sales for a specific date range. The
programmers need to create a module that can print a sales report of the inventory daily,
weekly and monthly more accurately than the old system.
Current State of Technologies:

FC Home Center under the business name 3A Finest Choice Corporation became a family corporation in
2009. The business was originally engaged in a retail operation and recently planned to venture into sub-
dealership to further develop the business. The company operates a chain of stores that carry a wide range of
quality and affordable household appliances, office appliances, furniture, kitchen wares, plastic wares, and
household linen products, currently known as FC Home Center.

The company’s current manual system, based on the observations and interviews we conducted, includes the
following:

1. The number of Inventory Items:

• They have an estimated 1500 per piece for appliances, 700 for furniture and almost 2000 for
kitchen wares.

2. Inventory Items:

• For product lines, they have Laundry Appliances, Entertainment Appliances, Kitchen
Appliances, Office Appliances, Home Furniture, Office Furniture, Linen, Glassware,
Plasticware, and Metal wares. They have above 10 items per product line.

3. Warehouse Capacity:

• The main branch in Sta. Ana, Manila has the main warehouse but every store has its own
warehouse, too. In StarMall Alabang branch where we based our system, their warehouse is
approximately 25 sq meters or 20% of the total area.

4. Acquisition of Items:

• It starts when a supplier proposed an item/s to the marketing team. These items are for
approval of the marketing head. Next is the generation of the master list from the main office
down to the branches where they want to display the approved items. Master list of new items
includes ‘Item Description ‘and Stock No/Item Code’.

5. Checking of Critical Levels:

• They are using the ‘Physical Inventory Procedure’. In-display area, they have the indicator
attached to the item stating that the item is the last piece. In the warehouse, the sales personnel
daily checks the warehouse find out what items need to be purchased from the supplier. The
sales personnel will list down the items that are out of stock and file it in the folder and give it
to the owner. The store supervisor writes a request to the main office about the items to be
replenished. The marketing manager contacts the supplier to check the availability of the items
that they need to purchase. If the supplier confirms the availability of the items, the marketing
manager will now order the items with specific delivery dates through the purchase order
form.