1.

0 Introduction

Student enrolment on one hand sound simple as a straightforward procedure and on the other
hand, is a complicated workflow that based on high school enrollment policy. These enrollment
policy are subset of the school's business rules. These rule cover subject pre-requisite, student's
payment status, registrar decision and the student seniority. This project look at an web based
enrollment for all student of j victoria school. It stores of student information like a student
payment, year and section. It may also be use for local assessment of a student in j victoria
school for their fees. The web based enrollment designed for use of who want to enroll. For
student, enable to them to easily produce information required by registration office

Enrollment is the process of the entering and verifying data of student to register on a particular
school. Different interrelated processes build up enrollment procedures called Enrollment
System(ES). ES are used particular in recording and retrieving student’s information.
Tracking student’s information is also one feature of ES, in which the school can trace the
standing of a student. Verifying payments was also added to update or browse student’s billing.

Enrollment system is a good example of a computer generated process. This can lessen the
workload and provides accurate information needed of the school. As a result, It will benefit
not only the student but the administration as a whole.
Mission

Our school strives to be culturally diverse community of student’s parents and staff, dedicated
to creating a peaceful and conducting environment that each person is treated with uncondition
positive regard and genuine acceptance to live, governed by the four core values of the school.

Within such environment, each individual will be empowered and inspired to unfold their
physical, mental and emotional potential synchronically, uplifting their positive abilities, talents
and skill with regard to academic and non-academic affairs.

In line with this mission, in collaboration with the students, teachers, administrators, parents
and community, we aim for.

 Self-Improvement
 Efficient management
 Raising expectations
 Equal opportunity
 Community involvement
 Academic achievement

Vision

The school as an institution envisions itself to be a haven in which each learner, who all come
frome diverse contexts, such as cultural background and life experiences, becomes a productive
adult. It foresees to be an effective and efficient school, gradually raising in standards which
procedures major contributions in student achievement.

Elementary

As the young minds gain consciousness of it’s surrounding JVMS Elementary Department
envisions to harness the full potential of each individual, teach them independence and improve
their social skills. At this early stage, pupils are taught to be goal oriented.

Junior High School

JVMS Junior high school department sees the potential in every student. The JHS Department
is committed to the conscious integration of values and implementation of guidance program to
help them make wise decisions for their goals towards a successful career.

Senior High School

JVMS Senior High is committed to producing competitive graduates capable of pursuing any
business course social sciences studies in the country’s leading universities.
1.1 BUSINESS PROCESS

Registration

J victoria Montessori school is after the student thus, they prioritize the enrollment
procedure for each and every level.

New Students

Early registration is being implemented in the school. As early January, the school
already accepted new enrollees for high school to senior high.

Enrollees for new students should secure number of admission and must present it in
the admission office together with registration forms given by the registrar for evaluation.

Old Students

Enrollment schedule for the old students will just announce by the school through
posting schedules in the school gate.

For the old students must present their assessment forms to the office.

Admission

New Students

In the process the school will give the list of requirements to the student who want to
enroll in J victoria Montessori school. Also the following forms needed to be fill up like
information slip, advising sling and also those necessary information needed to be fill up for the
registration form including the students personal information, family background etc.

Those form or slip especially the registration form must fill up properly because it is
needed to present for the students evaluation.

Old Students

The current students of J Victoria Montessori School still need to have the registration
form that will up every enrollment in order to identify if he/she still enrolled in the school.
 Registration form is very important in the school thus, every students of JVMS must
keep their registration form properly so that they can have a proof that they’re officially
enrolled in JVMS.

1.2 OVERVIEW OF THE PROPOSED SYSTEM

General Problem

The current enrollment system is very tedious, costly and may requires long processing
time. This leads to inaccuracy and inefficiency throughout the process such as data processing,
monitoring profiles and organizing programs.

Specific Problem

Presence of paper loads that causes data and work redundancy.

Since the student are manually filling-up the official documents of the school, there
will be a great possibility to obtain redundant data that can cause further complexity in
the enrollment process. The students need to fill-up the information slip, advising slip,
and three(3) copies of the registration forms for the copy and record of the accounting
office, registrar and for the student themselves.

Time Consuming Enrollment Process

It is the most common problem of the school. In the case of JVMS, students were
consuming a lot of time in doing such things. Manually filling-up of the school’s
official documents takes so much work to accomplish. Another thing that causes the
enrollment to be not so fast is, for the instance when student records need a
confirmation or to be updated. The assigned personnel need to go back and forth to the
storage room or to the office just to get the record needed.

Inaccuracy of information, security and file loss

Aside from being time consuming, manual method of recording of information of the
student is prone to human error. Prone to file loss is still at hand due to natural
calamities like heavy rain that will cause flood and unexpected accidents like fires.
Anyone can access the files due to security.
1.3 PROJECT OBJECTIVES

General Objective

To develop a comprehensive Computerize Enrollment System for J. Victoria

Montessori School that will compensate the school’s file-handling, and generation of
forms and other documents.

Specific Objectives

 To decrease date redundancy and have an accurate student records.

 To improve the enrollment procedures that will decrease working time.
Also to speed up monitoring of student records and transaction that will
help the registrar to update records immediately and for the easy retrieval
of the student records.
 To manage and maintain the students record for future retrieval and
reference and to monitor the security of the system and confidentiality of
the student’s records.
2.0 PROBLEM AND PROPOSED SYSTEM

2.1 Problem in Existing System

In the case of JVictoriaMontessori School which is manually processing in terms of En

-rollment and Billing System, The school is having a hard time in collecting, saving

and retrieving of the appropriate information of many student due to human errors from

yearly filling up of paper works of the student, lost of student information and

duplication of data is also a problem for the staff of registrar of J Victoria

Montessori School because of massive paper works, monthly computation of student

tuition fee which takes too much time then sometimes produces inappropriate

computation of tuition. Such errors may lead to negative effects in the creations of

reports and in decision making.

2.2 Proposed Solution

2.3 Scope and Objective of Proposed System

Website

Mobile friendly and easy to operate, allow the students, parents and teachers to view

the current issue and Information of the school.

Enrollment

The system that will be implemented is a computerized version of the enrollment

process, because of the modern technology it will take less time to process the entire
procedure of the enrollment system, it will record all the necessary information with

regard from the student and The system that researches will implement includes the

registration, viewing of class schedules, encoding of grades, automatic generation

of student I" number and security login system with user and admin privileges.

Billing

The system will determine the payment history of the student regarding their remaining

balance H the system will display the bill of the student after the registration. It has a

capability to keep in track the records of the student. The system is a username

and password protected.

Examination

Online exam system is designed for educational Institutes ( like schools

universities, training centers). The system handles all the operations, and generates

reports as soon as the test is finish, that includes name, mark, time spent to solve the

team. Allow students to see or display his answers after the exam is finish. The type

of questions is only multiple choices or true and false, the administrator has an

authority to edit the grades with the permission of the instructor. The instructors can

encode grades of the students through online, The administrator can add, edit, view and

delete subjects, students and instructors,

The instructors can change their password to secure the encoding of grades of the

students in online system, The administrator can print the summary of grades of the

students and print the records of the instructor, The instructor can print their records

including the subjects and grades of the students they handled.

3.0 PROJECT PLANNING

3.1 SDLC

Requirement Analysis

All possible requirements of the system to be developed are captured in this phase and

documented in a requirement specification document.

Design

The requirement specifications from first phase are studied in this phase and the system

design is prepared. This system design helps in specifying hardware and system

requirements and helps in defining the overall system architecture.

Implementation

With inputs from the system design, the system is first developed in small programs

called units, which are integrated in the next phase. Each unit is developed and tested

for its functionality, which is referred to as Unit Testing.

Testing

All the units developed in the implementation phase are integrated into a system after

testing of each unit. Post integration the entire system is tested for any faults and

failures.

Evolution/Maintenance

There are some issues which come up in the client environment. To fix those issues,

patches are released. Also to enhance the product some better versions are released.

Maintenance is done to deliver these changes in the customer environment.

3.2 Gantt Chart

4.0 Feasibility Study

4.1 Current System

Currently they have no Existing System they are only using EXCEL.

4.2 Proposed System

4.3 Technical Feasibility

Is a web-application which avoids more manual hours that need to spend in record

keeping and generating reports. This application keeps the data in a centralized way

which is available to all the event managers. It is very easy to manage historical data

in database. Participants can register for any happening event from anywhere. Event

Manager can keep records of participants and system can easily inform them by

message and emails. Using this system, event managers can easily generate

certificates for participants and winners and its automatically mail to particular

participants.
4.4 Operational Feasibility

Previous chapters have described the technical details of the work to be done by the
panel to develop methods and other data for estimating claiming percentages. This
chapter describes the panel’s approach in making sure the proposed methods can be
implemented in practice. It comments on agreements and reviews needed at various
steps of the estimation process to ensure operational feasibility. It describes these steps
in terms of the two main factors that influence feasibility.

4.4.1 Performance

4.4.2 Information

4.4.3 Economy

4.4.4 Control

4.4.5 Services

4.5 Economical
5.0 System Analysis

6.0 Design Diagram

7.0 Interpace

8.0 Requirements Gathering

9.0 References