& GUPETIEEP ED ne You have the following data: [20 Marks] Seller: Misr Trading Co., 44 Naser St., Cairo (Manager: Mr. H . Mohsen ) (Fax: 02/5686931 -Tel : 02/56869300 - E-mail: MTCO@yahoo.com) flu! Buyer: Saleh Mahmoud, 7 River St., Luxor (Manager: Mr. M .Osama) (Tel: 055/44779550/Fax: 055/44779551/ E-mail: SGM@gmail.com) js sidiesd! Goods: Description eg Unit price Calculating Machine 10 EGP 500 Fax Machine 20 EGP 1000 Bail Terms : Delivery: EX Works Payment: COD- Trade discount EGP 2500 Expenses: Porterage EGP 50- Carriage EGP 250 stl -1. The enquiry letter dated 2/10/ 2018 anna 1 i La 2. The quotation letter dated 8/10/2018 rel! Ua Sob elle Uh, Soll G»aial! Saleh Mahmoud, olgiul 7 River St., Luxor ossiul’ ~Fax::055/44779554 chasy! E-Mail : E-mail: SGM@gmail.com dated; 2/10/2018 gui Misr Trading Co., iu! 44.Naser St., yisic Cairo oaks Dearsir: Please quote: Wijasisauy Description Calculating Machine Fax Machine Awaiting your reply Your faithfully : Srhivall ite guigi «= Mr. H. Mohsensill! Misr Trading Co., olgual 44 Naser St., Cairo Goat! Tel: 02/56869300 us) Fax::02/5686931 ey! E-Mail : E-mail: MTCO@yahoo.com dated; 8/10/2018 gj! Saleh Mahmoud, 5d! 7 River St., Luxor oabg isis _Dear sir: Pleased to quote: re yewnr iy Description 2g Unit price Calculating Machine 10 EGP 500 Fax Machine 20 EGP 1000 Terms: Delivery: EX Works Payment: COD-Trade discount EGP 1500 1g sill A waiting your reply Your fi Z Silull yao aig) -Mr.M. Osama Gadel! Saleh Mahmoud, olga 7 River St., Luxor pial! Tel: 055/44779550 uss! ~Fax::055/44779551 uey!) E-Mail : E-mail: SGM@gmail.com dated: 16/10/2018 jw Misr Trading Co., situ! 44 Naser St., Cairo. oaky vigis Dear sir: Please seni LD Ngan Np 5 Description Q Unit price Calculating Machine 10 | EGP 500 Fax Machine 20 [ EGP 1000 Terms : Delivery: EX Works Payment: COD - Trade discount EGP 1500 bg paul A waiting your reply Your faithfully : Gskdsall ae guigi Mr. H. Mohsen@lWi = Misr Trading Co., Gul -diigic 44 Naser St., onl cairo ogi Tel: 02/5686930° ww!) Fax 02/56869301 how! E-Mail: MTCO@yahoo.com dated :-20/11/2018 @,til Invoice No: (777 ) 6,51 93, gilcoe Saleh Mahmoud (5 ;icsodl 7 River St., Luxor ontlg dil gic Terms Delivery EX Works bg pil Payment: COD - Trade discount EGP 1500 Calculating Machine Fax Machine 20000 25000 (-) Trade discount ..... (5)4l part (2500) 22500 (+) Expenses _ it jLesll Porterage 50 Carriage 250 Only: Twenty two Thousand and eight Hundred poundColi (el ere J es - You have the following data: Seller's: Arts Stationary shop 6 faggala st. , cairo (Tel:02/23354440 - Fax: 02/23354441) Buyer's: Mohsen Elsherif, 10 Naser, st. Red Sea (Tel:065/6655491 - Fax: 065/6655492 ) - The seller on checking cod his invoice discovered the following Unic price Arts Stationary shop 6 faggala st., cairo opts! Tel: 02/23354440 uSWI Fax: 02/23354441 @&Wi dated: 7,O0ctober, 2018 D/NNo:(235 ) SV i, Mohsen Elsherif 5 iso! 40 Naser, st. Red Sea oul dilgic Description Undercharge :on invoice No.: 3445 dated 1,0ct-,2018 aI Only: five hundred Egyptian pound 5 ‘ou_have the following data: Seller's: El Manar Co, 55 Sherif, St, Cairo (Tel:02/25535643 - Fax: 02/25535644 ) Buyer's: Osama Elsherif, 5 Bendary, st. Alexandria. (Tel:03/3345567 — Fax: 03/3345568 ) + The seller on checking aad his invoice discovered the following Description Unit price Overvalue son invoice No.: 900 dated 3,Dec-,2018 a desl! EGP 350 fl 3 8 iw Lal PMCs HAD er py Oey) @uWI El Manar Co olga! 55 Sherif, St, cairo ost! Tel: 02/25535643 SW Fax: 02/25535644 @,WI dated: 9,December, 2018 D/N No: (666 ) Vi pi, Osama Elsherif .syio/! 5 Bendary, st. Alexandria odlg dilgic Description Overvalue :on invoice No.: 900 dated 3,Dec-,2018 »S1 Only: thirty five hundred Egyptian pound[Al Mark true (\) orfalse(x): 15 Marks] the dove gi qo doe ac 1) Secretary is a person who assists the manager. W) 2) The secretary must have a problem-solving skill. W) 3) The manager answers the telephone calls. (x) 4) Secretary must not be a good communicator. bo) 5) Specialized secretarial provides technical consulting in field of work. (x) 6) Home trade means buying and selling goods outside the country. (x) 7) Enquiry is a letter sent by the buyer to the seller, WwW ) 8) Porterage means the cost of transporting goods by cars. (x) 9) EXW means deliver the goods at the seller's warehouse. (WW) 10) The main business letters: enquiry, quotation, and personal letter. (x) 11) Trade discount appears in books. 12) DDP means deliver the goods at the buyer’s warehouse. 13) Invoice is a detailed statement of goods sold and expenses. 14) D/N is a note to correct increase error in the invoice. 15)Undervalue means the total calculated is lower than the total actual 16)The sender must sign the letter using handwriting. (V) 17)The quotation is a letter sent by the buyer to the seller ordering him to send the goods agreed upon. (y 18) Business letters saves time and money. 19)The seller sends a credit note if the goods are recorded and not sent, 20) The manager arranging appointments. (x) [BLFill in the spaces from the list below: [4 Marks] sii) 60 tals! ac Home trade - CWO - Business Letter - Secretary 1) Secretary is a person who assists the manager 2) Business letter can be used as a document. 3) Home trade means buying and selling goods inside the country. 4) CWO means the buyer pays the value of goods cash with order. Fillin the fr i w: [8 Ma salu’ ion - Per: - Accurate - Busi: 1) Accurate means accuracy in figures, dates, and data. 2) Personal letters are exchanged between relatives and friends. 3) Business letter increases the volume of trade. ion is the prefatory greeting in sh P. - Trade disco! - Cash discor Trade discountis a reduction to encourage the purchase. 2) Cash discount is a reduction to encourage prompt payment. 3) Promptcash means the buyer pays the value of goods within 3 days. 4) Cash Payment means the buyer pays the value of goods within10 days.[2] Choose the correct answer: [4 Marks] dacuall ry! jle>} -) . arranges the meetings and conferences. 1) Manager 2) Boss 3) Secretary 4) Sender =) ssssssssecseerseesceees letter is a means of advertising. 1) Personal 2) Formal 3) Private 4) Business -) Be.... .....means cover all parts of the letter. 1) accurate 2) complete 3) concise 4) courteous & ... Means any documents attached with the original letter. 1) Date 2) Enclosures 3) Salutation 4) Body lealing with incoming and outgoing mail and faxes. 2) Seller 3) Buyer 4) Manager ... means use polite words in the letter. 2) Concise 3) Courteous 4) Clear is the cost of transporting goods by cars. 1) Cash discount 2) Porterage 3) Trade discount 4) Carriage means the buyer pays the value of goods cash on delivery 2) EXW 3) CWO 4)cOoD .. means deliver the goods at the seller’s warehouse. 2) cwo 3) EXw 4) COD letter is sent by the buyer enquiring about prices and terms of goods 1) Quotation 2) Enquiry 3) Order 4) Personal «+ is a mote to correct decrease error in the invoice. 2) C/N 3) D/N 4) d. ssseseeees IS one of secretary skills. 3) Concise 4) Accurate 5 marks a- helps different departments in an 1-Typingthedocum 5 accomplishment of their works. 2-Polite b- helps the manager in an accomplishment of his 3-Planning Skills works and tasks. 4- Private secretarial c- is one of the qualities of a successful secretary. 5-General secretarial d-is one of the secretary skills e-is one of the secretary tasks.= Invoice ib) is a detailed statement of goods sold and expenses. 2- Trade discount ic) It appears on the books. 13- Cash discount pears on the invoice. |4~ Business letters A.--is anote to correct decrease error in the invoice. b- is one of the qualities of a successful secretary. c-is the cost of transporting goods by cars. d- means deliver the goods at the buyers warehouse. a- means the cost of transporting goods by cars. 1- EX Works b- means the cost of carrying goods by porters. 2-DDP c-means deliver the goods at the seller's warehouse. | 3-Porterage d- means deliver the goods at the buyer’s warehouse.Private secretarial > Formal letter Home trade > Manager Communication skill ~ Credit Note Good appearance a Debit Note General secretarial Personal letters Seller zl Buyer Sender Concise Signature Business letters Good communicator = Complimentary close Tncoming mail 2h aay Foreign Trade Enquiry oadins I ny Quotation Order Mekal ele Covering letter Prompt cash oi ado Interpersonal skill Cash discount igh ead Medical secretarial Invoice Syl Debit note Credit note Gils saat Undervalue Adjustment notes aljhat| Omission Obgall Legal secretarial Foreign languages Quantity salutation Vet tA PW Eo) me er re Cash On Delivery Cash With Order Credit Note Company Discount Delivered Duty Paid Debit Note Errors and Omission Excepted Egyptian pound Enclosures EX Works Facsimile Invoice Mobile phone Mobile Quantity Q Telephone Tel