EXCEL FOR THE REAL WORLD II*

Brought to you by KeyCuts and Skillshare

www.thekeycuts.com

*Course taught for Microsoft Excel on Mac

CONTENTS
Video 2: Getting Started with Shortcuts
Video 3: Moving Around
Video 4: Selecting Stuf
Video 5: Autofilters & Lists
Video 6: Paste Special
Video 7: Formula Fills
Video 8: Formatting
Video 9: Special Shortcuts
Video 10: Final Exercise
README:

Hi everyone, thanks for taking Excel for the Real

World II brought to you by KeyCuts and Skillshare. If
at any point you have questions, Tweet us
@KeyCuts or e-mail me at al@thekeycuts.com and
I'll respond to your question right away. Thanks
again for enrolling in this class!

-Al

CLASS SYLLABUS
Getting Started with Shortcuts
Set up your Mac & Excel workspaceThis will allow you to easily utilize shortcuts.

Moving Around
Move between your worksheetsUse your tools for efficiency.
Select A1 of your worksheetNow, move up and down your worksheet with your keyboard.
Skip over blank cellsGet to the next cell with value.
Selecting Stuf
Select a whole column and rowTry to use your keyboard.
Select multiple columns and rowsDo this at one time.
Group columns and rowsAlso, try ungrouping them.
Delete columns and rowsAlso, insert new columns and rows.

Autofilters & Lists

Create a filterThis will be the quickest way to sort through your data.
Select the drop-down fllterAlso try advanced sort.

Paste Special
Paste Special with your dataPaste Special Values, Formats & Formulas.
Transpose your data.

Formula Fills
Fill formula downAlso, fill formula to the right.
Auto-sum range of valuesUse the auto-sum formula

Formatting
Create comma-styled numbersApply dollar format and percentage format to your number.
Align Center, Left and RightApply and delete your borders.

Special Shortcuts
Apply auto-fit to a cell with dataWhat to do when the data is too big for the cell.
Re-doing format to "copy" the formattingThis is efective between cells.
Cycle through absolute and relative referencesNote the diference between the two.
Paste Special with your dataPaste Special Values, Formats & Formulas.
Transpose your data.

Formula Fills
Fill formula downAlso, fill formula to the right.
Auto-sum range of valuesUse the auto-sum formula
Formatting
Create comma-styled numbersApply dollar format and percentage format to your number.
Align Center, Left and RightApply and delete your borders.

Special Shortcuts
Apply auto-fit to a cell with dataWhat to do when the data is too big for the cell.
Re-doing format to "copy" the formattingThis is efective between cells.
Cycle through absolute and relative referencesNote the diference between the two.
Customize shortcuts with the Quick Access ToolbarAdd commong operations to the Quick Access Toolbar.
Utilize numbers to access operations on the Quick Access Toolbar.
keyboard.

r number.

two.
r number.

two.
the Quick Access Toolbar.
Excel for the Real World II
Video 2: Getting Started with Shortcuts
Video 3: Moving Around
Video 4: Selecting Stuf
Video 5: Autofilters & Lists
Video 6: Paste Special
Video 7: Formula Fills
Video 8: Formatting
Video 9: Special Shortcuts
Video 10: Final Exercise
orld II
Getting Started with Shortcuts
Steps
1) Let's do a few operations in Excel with the mouse and then the keyboard: number formatting, bold/underline

2) Set up Mac on Excel to best utilize shortcuts through the Keyboard Preferences menu

3) Use Tools=>Customize Keyboard to let you assign a keyboard shortcut to any Excel operation

4) Tools to learn shortcuts: www.thekeycuts.com

mber formatting, bold/underline 2342523

Excel operation
Moving Around
Windows
1) See the formula in a cell F2 (ESC)
2) Move backward and forward through worksheets CTRL+PAGE UP/PAGE DOWN
3) Go to top most left of a worksheet CTRL+HOME KEY
4) Going up and down a worksheet fast PAGE UP/PAGE DOWN
5) Moving to the last value in a row or column CTRL+UP/DOWN/LEFT/RIGHT
Mac 3 3 6
CTRL+U
FN+CMD+UP/DOWN
FN+CMD+LEFT ARROW
FN+UP/DOWN
CMD+UP/DOWN/LEFT/RIGHT A A

A A
A

A
Selecting Stuf
Windows
1) Select whole Column/Row CTRL/SHIFT+SPACE
2) While in cell, select adjacent cells to last cell with value CTRL+SHIFT+UP/DOWN/RIGHT/LEF
3) Group and Ungroup Rows/Columns (afer selecting rows/columnSHIFT+ALT+RIGHT/LEFT
4) Deleting selected Column or Row CTRL+-
5) Insert New Column/Row CTRL+SHIFT++
Mac
CTRL/SHIFT+SPACE
CMD+SHIFT+UP/DOWN/RIGHT/LEFT a a
CMD+SHIFT+K/J a a
CTRL+- a a
CTRL+I a a
a a
a a
a a
a
a
a
a
a
a
a
Autofilters and Lists
Windows Mac
1) Create Autofilter (after moving cursor to first row) ALT, D, F, F SHIFT+CMD+F
2) Select filters in Autofilters ALT+DOWN OPTION+DOWN
3) Clear all filters ALT, D, F, S SHIFT+CMD+F (back in first row)
4) Sort list by ascending/descending order (in column of cho ALT, A, S, A/D :(
5) Advanced Sort ALT, D, S SHIFT+CMD+R
 Character Show Rating
Will Smith Fresh Prince 10
Ashley Banks Fresh Prince 10
ack in first row) Philip Banks Fresh Prince 10
Jazz Fresh Prince 10
Screech Saved By The 8
Zack Morris Saved By The 8
A.C. Slater Saved By The 8
Kelly Kapowski Saved By The 8
Carl Winslow Family Matte 7
Steve Urkel Family Matte 7
Eddie Winslow Family Matte 7
Cory Matthews Boy Meets W 8
Topanga Boy Meets W 8
Arnold Hey Arnold! 6
Helga Hey Arnold! 6
Gerald Hey Arnold! 6
Skeeter Doug 8
Doug Funnie Doug 8
Patti Mayonnaise Doug 8
Paste Special
Windows Mac
1) Paste as values (after copying some data) ALT, E, S, V CTRL+CMD+V, CMD+V
2) Paste formats/formulas only ALT, E, S, T/F CTRL+CMD+V, CMD+T/F
3) Transpose data (turn row of data into a co ALT, E, S, E CTRL+CMD+V, CMD+E
 Values Formats
3 3 6
4 5 9
2 6 8
Formulas
Formula Fills
Windows Mac
1) Fill formula down or to the righCTRL+D/R CTRL+D/R
2) Autosum a range of values ALT+=, ENTER CMD+SHIFT+T, ENTER
 Total
3 3
4 5
2 6
5 6
3 7
6 8
3 5
Total
Formatting
Windows
1) Add comma to big numbers CTRL+SHIFT+1
2) Convert to dollars/percentages CTRL+SHIFT+4/5
3) Align Center, Left, Right ALT, H, A, C/L/R
4) Apply/Delete Outline, Right, Left, Top, Bottom bo CTRL+SHIFT+7/- :(
5) Format Menu CTRL+1
Mac
CTRL+SHIFT+1 234235.234 133445.345
CTRL+SHIFT+4/5 129.99 0.67
CMD+E, L, R Test Data
CMD+OPTION+0/-/RIGHT/LEFT/UP/DOWN
CMD+1 BORDERS BORDERS
BORDERS BORDERS
Special Shortcuts
Windows Mac
1) Autofit Columns/Rows ALT, O, C, A/R :(
2) Re-do Format F4 or CTRL+Y CMD+Y
3) Cycle through Cell Reference ($A$1, A$1, $A1, F4 (in edit mode)CMD+T (in edit mode)
4) Increase/Decrease Font Size :( CMD+SHIFT+./,
5) Customizing the Quick Access Toolbar on the PC
Hello World. This is Excel. Hope you're learning a lot!
3 3 6
Small Font Big Font
I know I am!
Final Exercise
Month Start Air Travel R Cruises & Ch Specialty Tr Travel Agencies & Services Revenue
1/1/2011 1.43E+07 3329855.15 963099.732 4993529.8
2/1/2011 3.96E+06 1327629.22 1004870.42 5678863.07
3/1/2011 3.31E+06 3867368.57 716541.462 1843889.41
4/1/2011 1.55E+07 3561777.57 1151523.49 780201.591
5/1/2011 1.39E+07 4814395.72 1376228.61 3578067.5
6/1/2011 1.12E+07 4713139.85 138726.287 1411890.34

in $M Jan-11 Feb-11 Mar-11 Apr-11 May-11

Air Travel R $14.3 $4.0 $3.3 $15.5 $13.9
Cruises & Ch $3.3 $1.3 $3.9 $3.6 $4.8
Specialty Tr $1.0 $1.0 $0.7 $1.2 $1.4
Travel Agenc $5.0 $5.7 $1.8 $0.8 $3.6
Total $23.6 $12.0 $9.7 $21.0 $23.7
s & Services Revenue

Jun-11 Total
$11.2 $62.1
$4.7 $21.6
$0.1 $5.4
$1.4 $18.3
$17.4 $107.3