T “Guidelines No. | GL-OED-17-01 © porcom | GUIDELINES [88/0 COM [[Btfective Date | March ,2018 = Pa 1of6 RULES AND REGULATIONS AND RATES OF EXPENSES AND ALLOWANCES FOR OFFCIAL LOCAL TRAVELS OF GOVERNMENT PERSONNEL 1, BACKGROUND 11. Under Section 72, Chapter 7, Book VI of Executive Order (EO) No.292, otherwise known as the “Administrative Code of 1987,” the rates of per diem and other allowances for official travel in’ the government shall be determined by the President, and may be changed from time to time upon the recommendation of the ‘Travel Rates Committee (TRC); 1.2. With the outdated existing rules and regulations and rates of expenses and allowances for local travels, varying regional differences and other economic and fiscal considerations, Rodrigo Roa Duterte, President of the Philippines signed Executive Order (EO) 77, Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official Local and Foreign Travels of Government Personnel on March 15,2019. 2. PURPOSE 2.1. To ensure that local travel rates remains up-to-date based on the survey lodging costs, and other economic indicators provided by Philippines Statistics Authority and Department of Tourism. 2.2. To ensure that current rates expenses and allowances on official travel are fairly reasonable, cést effective and within the financial capability of the government. 3. SCoPE 3.1. This order shall cover official local travels of regular plantilla and Contract of Service personnel of Commission and Population and Development Region Il (GENERAL AND SPECIFIC GUIDELINES/ OFFICE POLICY /PROCEDURE 4.1. Definition of Terms ‘a. Permanent Official Station- the place where the office or regular place of bbusiness/work of an official or employee is permanently located and where the official or employee is expected to stay most of the time as required by the nature nd the duties and responsibilities of the position of such official or employee. b. Daily Travel Expenses(DTE}- the amounts authorized to cover expenses for local travel, which consist of (i) cost for hotel accommodation or lodging, including the prescribed taxes and services charges, (ii) meals, and (ili) incidental expenses, including cost for local or inland transportation and reasonable miscellaneous expenses at the place of assignment. ‘This document is UNCONTROLLED unless stamped with "CONTROLLED". User should verity latest revision. File Name: og-001 new travel rates,] Popcom | GUIDELINES ee jo. | GL-OED-17-01 42, 43. 44. & Transportation Expenses-the actual fares of the authorized modes of transportation (eg, land, sea and air) for local and foreign travels from the ‘permanent official station to the destination or place of assignment and" back. Authorized Official Travel . Official local travels and assignments under this Order shall cover only those which meet the following criteria: (i) itis essential to the effective performance of an official or employee's mandates or functions; (ii) it is required to meet the needs of the department, agency, bureau or office, or there is substantial benefit to be derived by the State; (ii) the presence of the official or employee is critical to the outcome of the meeting, conference, seminar, consultation or any official activity to be attended; and (Iv) the projected expenses are not excessive or involve minimum expenditure. b. All officials authorized to approve local travels are required, as far as practicable, to minimize travel cost. Hence, all forms’of communications, such as, but not limited to teleconferencing and videoconferencing or submission of briefs and position papers, as alternatives to travel, must be explored, provided; these do not compromise national security and _ confidentiality of official communications. Approval of Local Travels The official local travels of government personnel for less than thirty (30) days and payment of their corresponding travel expenses shall be approved by the following officials: (__InNGA’s by head of agencies. 'b. The official local travels of government personnel for thirty (30) days or more and payment of their corresponding travel expenses shall be approved by the following officials: (IN NGA’s by Department Secretaries, those of equivalent rank, or their authorized representatives — for personnel in their respective agencies; Travel Beyond 50-Kilometer Radius from the Permanent Official Station. Official local travel to destinations beyond the 50-kilometer radius from the permanent official station shall be allowed the following expenses: ‘This document is UNCONTROLLED unless stamped with "CONTROLLED". User should verity latest revision. File Name: 0g-001 new travel ratesGuidelines No. | GI-OED-17-01 popcom | GUIDELINES [frcsshs {uma [eemenes—uea— a. Transportation Expenses and Miscellaneous Expenses. The allowable transportation expenses and reasonable miscellaneous expenses (e.., terminal fees, parking fees, road tolls, etc.) from the permanent official station to the destination dr place of assignment ifno government vehicle was used. ’. Personnel concerned shall not be entitled to transportation expenses for the entire trip o portion of such trip where government vehicle was used. c. Ifa private vehicle is used, no reimbursement of the cost of gasoline and fuel shall be allowed. The official or employee concerned, however, is entitled to the equivalent cost ofthe customary mode of transportation. 44.1. Daily Travel Expenses ‘The maximum allowable DTE of government personnel, regardless of rank and position, shall be at the following rates: (Guster! P 1,500.00 ‘Guster it P 1,800.00 (Guster iit P 2,220.00 Claims for payment of DTE as provided hereof shall not require presentation of bills and receipts but require documents like Certificate of Appearance, Travel Order, Itinerary of Travel, and Activity /Accomplishment Report. ‘This document is UNCONTROLLED unless stamped with “CONTROLLED” User should verify latest revision. File Name: 0-001 new travel ratesaidinesNa | OLODATOT © rorcom GUIDELINES | 2S Gai ee eee ee ‘The allowable DTE for travel beyond the 50-kilometer radius from the permanent official station shall be based on the follawing apportionment: Particulars Percentage To Cover Day of arrival at Hotel/lodging(s0%) point of destination 100% meals (30%);and (regardless of time) Incidental exp(20%) Destination beyond 50 kilometers in Region I ‘rom Permannet Offical station Source: Rome 2.com (google maps) April 2, 2019 (1:00PM) Cardinal Point North SouthWest West ‘ South ‘Sample Computation DTE- 1,500.00 | Hotel-50% of DTE 750.00 Meals/Per Diem-30% of DTE (10% breakfast; oe 10% lunch; 10% dinner) z Incidental Exp-20% of DTE. 300.00 For austerity measure and due to stringent budget, the time start for claiming the 10% breakfast during travel beyond 50km radius is upon departure from the permanent/official station is on or before six o'clock in the morning (6:00 AM). And for 10% dinner, the time should be seven‘oclock (7:00 PM) in the evening onwards upon arrival at the permanent/oficial station. ‘This document is UNCONTROLLED unless stamped with "CONTROLLED". User should verity latest revision. File Name: 0g-001 new travel ratesGuidelines No. | GL-OED-17-01 popcom GUIDELINES fast Mhcri.zoie Porco ie Sale ‘The incidental expenses of 20% of DTE shall cover expenses like transportation expenses from the hotel/lodging to the activity /training/seminar area and vice versa. 44.3. Travel Expenses in Excess of Authorized Travel Rates. Claims for reimbursement of actual accommodation expenses (excluding expenses for valets, room attendants, laundry, pressing, haircuts, and similar services furnished by hotels) in excess of the accommodation component of the DTE may be allowed, but in no case shall the difference exceed one hundred per cent (100%) of such component of the prescribed DTE rate, and only upon: Submission of certification by the agency head or authorized representative as absolutely necessary in the performance of an assignment; and b. Presentation of bills and receipts. A certification or affidavit of loss shall not be considered as appropriate replacement for lost bills and receipts. 444, Precluding Double Payment of Travel Expenses To preclude double payment, the corresponding portion of the DTE shall not be allowed ‘when the fare paid for transportation includes meals and/or quarters en route, or where ‘meals and/or lodging are paid for or furnished by the government or other parties. 445, Travel Within the 50-kilometer Radius from the Permanent Official Station. For official travel to destinations within the 50-kilometer radius from the permanent official station, the actual transportation expenses as well as the DTE not exceeding the rates provided may be authorized. Provided, that the personnel concerned shalll stay in the place of assignment, no meats was provided and does not commute daily from the place of assignment to the place of residence or permanent official station and back. The claim for DTE expense shall be substantiated by a certification from the agency head or authorized representative to prove that the official or employee stayed in the place of assignment for the whole duration of the official travel. Personnel on official travel, who commute daily from the place of assignment to the place of residence or permanent official station and no government vehicle was used, shall be allowed the actual fare at the prevailing rates of authorized modes of transportation provided that they shall present transportation ticket or any equivalent document as proof of actual fare undertaken. 44.6, Others- Mode of Transportation and Type of Accommodation a. As a general rule, the agency head concerned or the designated officials shall determine the mode of transportation and type of hotel/lodging to be availed, which in all cases shall be the most economical and efficient. ‘This document is UNCONTROLLED unless stamped with “CONTROLLED”. User should verify latest revision. lle Name: 09-001 new travel ratesGL-OED-17-01_ POPCOM GUIDELINES 606 b. Ifa government agency lacks residential facilities for its personnel on official local travel, the approving authority and personnel concerned are encouraged to patronize DOT-accredited accommodations to ensure availment of adequate but reasonably-priced services and amenities. 5. EFFECTIVITY 54. This order/guidelines shall take effect starting April 1, 2019, subject to various budgeting and accounting rules. 6, DOCUMENT REFERENCES 64. Executive Order No. 77,S.2019,Prescribing Rules and Regulations and Rates of Expenses and Allowances for Official and Local and Foreign Travels of Government Personnel. 65. Section 71,Chapter 7 Book Vi of Executive Order (EO) No.292 otherwise known as the “Administrative Code of 1987", Prepargd Noted by: wall C.BATU vicky PDE LA TORRE Head, Administrative Section Planning, /ARD Designate Approved/Issued \ el \pproved/Issuedby: odoqler er . alin la ose ES ae 40! mp sli Wee = At wd phy INI { uae Cy 4 I) vale ‘This document is UNCONTROLLED unless stamped with "CONTROLLED" User should verify latest revision, File Name: 09-001 new travel rates