Minutes of Spartan Committee Meeting held May 21, 2019 (May 28 Final Issue)

Present: George Larder, Lorne Keyes, Ed Sorochan, Susan Sztyk, Wanda Daniel and
Nicole Bordeau
Minutes recorded by Ed

Place: Hymus Pub Tuesday 1 PM, It was appreciated that George was able to attend with Tracey
Larder driving him.
Agenda: Per Lorne’s May 20, Email
1. Luncheon debrief
2. Committee reports
3. George reduction of responsibilities
4. Other business

Minutes:
1. May 2 Luncheon
 No issues all went well; chicken mushroom sauce was a bit sparse.
 Picture turned out OK; some late arrivals were missed.
 Past picture slides, captured audience’s attention, photos to find their way into heritage photo
album
 38 meal costs at $25 were collected, 4 membership dues for $80
 Le Felix invoice was for 40 plates, tax included for $1149.11, Gratuity extra $100
 2 plate discrepancy maybe due to last minute cancellations P Oswald, L Baxter)
 Wine costs $150, beer available from fall luncheon(24 bottles), soft drinks supplied by George
 3 white @ $10.95 = $32.85, 6 red @ $16.80 = $100.80,1 white @ $16.99, Total $150.64
 Based on 38 meal costs collected and net cost, the Club subsidized each meal by $11.82
 Detailed attendance captured in Susan’s post luncheon report.

2. Treasures Report, Transfer of Duties from George, Weebly Renewal

a) George Tabled a financial report as follows:
Treasurer’s Report, Jul. 6, 2018 to May 6, 2019
Opening bank balance as of Jul. 6, 2018 $1,458.36
Expenses
Bank fees @ $3.75 per month x 10 ($37.50)
Expenses ($1,399.11)
($1,436.61)
Income
Membership fees & Deposits $1,055.00
Bank balance as of May 6, 2019 $1,076.75

b) The Weebly Account expires on May 29, 2019; account was renewed by Ed for 2 years, the
charge $166.95 US, Visa Charge Canadian, $230.53 payable to Ed by Cheque or Bank transfer to
ED’s RBC account by Wanda.

c) George requested that his responsibilities be transferred to other committee members.

George’s dedicated outstanding support to the Club with family is greatly appreciated!
George has reached his 90 Th birthday!
After a brief discussion with members present the responsibilities changes are as follows:
  Treasurer: Wanda takes over responsibility, RBC Beaconsfield Bank Account transfer from
George to Wanda to be arranged by Wanda
 Luncheon Booking: To be initiated immediately by Lorne and Marguerite McKinnon, for Oct 31
pending availability.
 Mailing of hard copy material to no Email members : Susan
 Other Luncheon Logistics: Projector, beer, soft drinks, Wine: TBC to be confirmed at the next
pre-Luncheon Committee meeting targeted for Oct 15.
3) Membership, Dues
 New members for 2019: G Moss, M Donato, A Collazo, P Alexander, C Morgan, A Kazandijan, J
Butterworth and N Chalifour. All listed on Membership List posted May 14 by Ed except for N
Chalifour.
 Application forms turned over to Ed for: P Alexander, A Collazo, N Chalifour, information to be
added to posted Membership list where missing.
 New pending Member Chris Hearne, met at Mary Soul’s funeral reception, present many past RF
Engineers: G Arberry, Steve Jarvis, Colin Soul and Britta Heintzen.
 Present at memorial Lorne, Ed, Milt, Peter Oswald and A Collazo.
 Nicole to provide a report to Ed as to which members have not paid their 2018-2019 dues and
will send one last final reminder and ID dues not collected for new members. Whether some of
these members will be dropped will be decided after fall luncheon as we address the 2020-2021
renewals.
 Ed will manage an integrated excel file which contains dues paid for 2017 through 2021 along
with Luncheon attendance for 3 consecutive luncheons for information. This will be the official
committee working list.
 Nicole is also set to retire full time soon from her regular company work.

4) Luncheon Registration Report from Susan

 Susan tabled a list of people(29) who did not reply, there are about 7 remote members being
out of province which never reply, this is a given from previous luncheon notices. The balance
being local which simply do not reply for whatever the reasons?
 Gus noted that R Lubskey’s health is failing, D Jung was sighted and obviously around, and C
Page no longer a member was also reported as well, spending a lot of her time in Florida.
 C Albright is a paid up member, not clear what his position is currently
 K Perry ‘s vision is said to be extremely poor, hopefully one day he will again attend the
Luncheon if he sells his house in Panama
 It was mentioned Jane Robertson is set to retire soon and we may see her at future luncheons
 It was decided to keep sending Luncheon notices to all for the fall luncheon, based on whether
people will renew their 2020-2021 membership, some maybe be finally dropped.

5) Other Business
 Lorne is on the hook as usual for a late summer newsletter.
 M Morris still working on RCA history of Point to Point M/W systems.
 Heritage Photo Album still on the books for eventual Web Site posting, dependent on Lorne
to provide inputs to Ed.
 Potential trip to see B William’s collections of Photo’s from the Spar Marketing department
collection, Lorne to organize with Susan and Ed possibly to attend. (BBQ on Ottawa River
near Hawksbury?)
 Potential ways to offset Club subsidy for Luncheons: charge $30, bring your own wine, 50/50 Raffle
for $5, endowments to club for perpetuity; for discussion at next meeting.