Level of Insti

Criteria Indicator Sub-Indicator

Operational Budget ( working

Other
Financial Resources capital / Recurrent operational
Resources
Budget

Developmental Budget
(infrastructure, tools and
equipment, HRD)

Annual Budget Increment [average

of last 3 years]

External Financial Audit

Contribution of Income generating

fund to the annual budget for
institutional development

Budget Preparation and Planning

Physical Facilities Area and Accessibility of Institution

(Polytechnic, College, School,
Center)

Classrooms

Furniture
 Labs, Workshops, and other
facilities including maintenance
management

Resource Sharing with other

Library libraries

Library Space and Facilities

Library Management System

Budget for the Operation of Library

Library Staff Quantity and

Educational Qualifications
Tools and Equipment Tools, Equipment, and Accessories
(by program)
 Maintenance of tools and
equipment

Information and
Communications Computers and Required Software
Technology

Multimedia Center or Other

Information Technology Facilities

Maintenance of information
technology equipment

ICT Teaching and Non-Teaching

Staff (number, qualifications and
experience)

Repair and
Maintenance of
Maintenance
Workshops/Laboratories
Management

Safety measures and signage

 Level of Institution Readiness Assessment to undergo APA

Do you implement
Do you have prepare
Required Documents and practice based
plan?
on the plan?

Budget Allocation, Budget Proposal, Yes ( see strategic

Financial Statement, Strategic plans plans) Yes

Budget Allocation  Budget Proposal YES ( see Budget YES( see Budget
 Financial Statements proposal ) allocations )

Proposed Annual Budget • Current

Annual Budget • Budget Reports NO NO
YES YES( see
Auditing Manual • Accounting Manual • Accounting manual
Audited Financial Statements • )
Financial Audit Reports (Regular and
Special

Budget Manual/Financial Plan • YES YES

Approved budget (contribution from
regular funding sources vs. income
generating fund) • List of IDP’s outputs
Duties and Responsibilities of
Management Team as defined by
institution • Budget Reports • Minutes
of Meetings • Organizational Chart •
Departmental Budget Proposal • Annual
Work Plan YES YES

Government Standards in Education •

Institution Map • Master Plan of the YES ( Institution plan
Institution • Building Permits • Public and Master plan of the
transportation service details Institution ) YES

YES ( shop room

Government Standards in Education • YES indicating required
Inventory of Classrooms indicating size measurement
• Student enrollment • Class schedule based on TR )

Government Standards in Education • YES ( see

Inventory of Furniture Inventory of
YES Furniture
Masterplan and List of Buildings •
Repair and maintenance system •
Completion Report or repair and
maintenance • Environmental YES ( see
management policy • Occupational YES Maintenance
Health and Sanitation System • form )
Emergency Management (Fire Fighting
Equipment, Emergency Exit, Map of
gathering point during emergencies,
emergency building escape etc.) • Copy
of contract between institution and
external provider

Memoranda of
Understanding/Agreement on Library
Linkages with related institutes • Output YES ( MOA with
of Agreement (Number of Students and nearest Colleges
Teachers benefitted) YES and Universities )

Student Population • Teaching Staff,

Personnel and Other Library Users •
Library Standards • Floor Area of the YES ( see library
Library • Library Building/Room YES building / room)

Schedule of Classes • Library

Standards • Library Schedule •
Classification and Cataloguing •
Charging and Discharging (circulation) •
Inter-library loans and exchange • Book YES YES
bank facility • Computerization of library
services • Feedback from clients •
Inventory of Facilities • Inventory of
Subscription from Newspaper and
Magazines • Inventory of IT Related
Facilities • Discussion of the overall
plan of upgrading the library

YES ( see list of

procured
Annual Budget • Library Budget • YES ( see Library resources/ Print
Procurement Plan • List of Procured budget and and Non print
Resources Procurement Plan materials )
Library Organogram
NO NO
Manual of Operation • The prescribed
YES ( see list of
requirements • Safety Measures YES ( see tools and
Procurement Plan ) equipment per
program )
 Inventory of Tools and Equipment •
Manual of Operation • The prescribed
requirements Safety Measures • System
of Maintenance • Plan of Maintaining YES ( see
Tools and Equipment • Records, forms, YES ( see maintenance form
or computer-based scheme used • maintenance plan )
per equipment )
Maintenance Reports

Inventory of Information Technology

Equipment and Required Software •
Description of the internet service
available • National
Standards/Requirements • Description Yes YES
of the technology program and
technical support and training provided
for students, teaching staff and
technicians

Description of the multi-media center or

other information technology facilities •
Instructional requirements related to
ICT • Inventory of Information YES (see
Technology Equipment and Required Inventory of IT
Software • Give the following details if YES equipment and
your institution has a central computer required software
facility. o Configuration and other
hardware and software details o
Required software o Working hours o
Training of ICT personnel o Output in
developing CAI/CAL and software for
administration/ accounts, etc.

Policy on maintenance, repair and YES (see

YES ( see
disposal • Maintenance report • maintenance
Maintenance plan)
Inventory of Information Technology schedule )
Equipment (Internet, Multi-media,
Equipment, Software) • Forms Used

Profile of ICT Teaching and Non-

Teaching Staff • Proof of Trainings
attended • Performance Evaluation •
Students’ Evaluation YES YES

YES ( see
Laboratories/Workshops • Program plan YES Purchase Request
for replacement, modernization of with program of
laboratory • System of maintenance for work)
the laboratories • Maintenance report

Yes Yes
Safety measures and signage •
Accident/No Accident Reports
ment to undergo APACC Accreditation

Do you identify the Do you use the

Do you monitor the
gaps/challenges and Do you Evaluate? results of the
program/activities
recommend way forward? evaluation

NO Seldom Seldom Seldom

NO NO NO NO

NO NO NO NO
Yes ( See Financial Audit Report (
Regular and Special )
NO NO NO

NO NO NO NO

NO YES YES YES

NO NO NO YES

YES (see enrollment report and

NO
class schedule )

NO NO
YES

NO NO NO
YES ( Completion Report or repair
NO NO NO
and Maintenance )

NO NO NO NO

YES (see List of Clientele/ Library

users ) NO NO NO

YES NO NO NO

YES NO NO NO

NO NO NO NO

YES( see UTPRAS compliance

audit result )
YES YES YES
YES ( see Maintenance Report ) NO No NO

NO No NO NO

YES ( see IT reports ) NO NO NO

YES ( see maintenance reports )

NO NO NO

YES NO NO NO

YES NO NO NO

Yes ( See Accident/ No accident

Reports )
NO NO NO
 Percentage and If not complete, date of
Level of Readiness completion

30%

30%

Aug-20

50%

30%

75%

30%

50%

50%
50%

30%

50%

50%

50%

0 Aug-20

100%
50%

30%

50%

50%

50%

50%

50%