Professional Documents
Culture Documents
Group 5
October 6, 2019
GOVERNANCE STRUCTURE PAPER 2
Background
King Louis XVI Community College (KLCC) was founded in 1976 in Westford,
Massachusetts. The College is accredited by the New England Association of Schools and
recognized two-year community and technical college that provides a gateway to higher
education and workforce training to the residents of the greater Westford area. King Louis XVI
Community College serves 5,600 students annually and utilizes a shared governance model
which helps advance the mission, goals, and values of the College through appropriate
collaboration.
In this rapidly changing world, where competition exists with not only the college district
in the next county, but also beyond the shores of the country, it is important for institutions of
higher education to have the capacity to be not just responsive but proactive. To this end, King
Louis XVI Community College utilizes a shared governance model which is aligned with the
only inclusive, but also nimble and flexible (AGB, 2017). Through this shared governance
model, various constituencies (faculty, staff, students, administration, Board of Trustees, etc.) are
provided with a voice in regards to decision-making matters and have a collective role in
Governance Model
stakeholders the opportunity to work collectively to make profound, proper, and timely
GOVERNANCE STRUCTURE PAPER 3
administrators, faculty, staff, and students. The Governance System makes recommendations to
the college administration in regard to programs, planning, policies and procedures (Olson,
● Programs: refers to matters related to KLCC academic programs or other key initiatives
on campus.
● Planning: is the process of identifying and strategically planning out priorities and
initiatives for the College. A structure of committees or councils that include trustees,
college administrators, faculty, staff, and students of KLCC.
● Policies and Procedures: The policies are guides created upon the mission and guiding
declarations of KLCC that influences the decision-making process of individuals or
groups. The procedures include a list of steps and rules and regulations that are used to
employ policies within the shared governance system.
Charges of Stakeholders
shared governance is one of the central principles of higher education, and is not well understood
by its primary participants, which consists of faculty and staff members, presidents, and
members of the boards of trustees. Each representative of the shared governance plays a vital
role and can impact the performance of the College and how they serve students. To this end,
● All representatives understand that the Board of Trustees, which are elective
representatives of the community, is the final voice of KLCC. The Board can reject or
modify proposed recommendations through its designee.
● The President serves as the official designee of the Board. All recommendations
developed through the governance processes are delivered to the President. The President
also chairs the College Senate, consisting of elected representatives that will represent
diverse constituencies within the institution such as the faculty, staff and students and
will be chaired by the college president (Cowen, 2018). The senate members will boldly
deliberate on issues with rational arguments.
● Administrators lead, plan, supervise, and maintain the shared responsibility in the
academic area because it impacts curricula and how the College serves students overall.
● The faculty, full-time and part-time, makes recommendations to the administration
of the College regarding academic and professional matters. It is also noted that an
adjunct faculty serves as a representative in the shared governance.
● The staff also make recommendations to the College’s administration regarding
matters that significantly impact staff. The Board cannot make decisions or
recommendations on staff matters until every reasonable consideration is given. Issues
affecting staff sometimes impact the quality of student services (Kubota, 2017).
● Therefore, the students also play a role in the shared governance of the College. A
student representative can be the student president of the Student Government
Association or an elected student ambassador. The student representative communicates
the needs of the students to respective groups of the shared governance and keeps
students informed on student-related matters.
Relevant Policies
King Louis XVI Community College upholds college policies that are created by the
Board to establish best practices, resolve conflicts, ensure accountability and compliance, and
foster a safe and productive environment for students and employees. Although the Board sets
GOVERNANCE STRUCTURE PAPER 5
widely-scoped district/board policies that inform the operating policies, the Massachusetts
approval and overall development of new college policies. Some of the most relevant policies for
KLCC include:
Operating Principles
planning decisions for the College. The Board acknowledges the benefits of stakeholders' input
and their role and responsibility in achieving the mission of KLCC. It also recognizes that KLCC
is supported by a broader vision of shared governance that is defined by the following relevant
operating principles:
● The president is an official designee of the Board and is responsible for identifying and
establishing KLCC’s governance system.
● The governance system should clearly define and align responsibilities and among the
Board and stakeholders.
● All designated stakeholders in the governance system should have access to relevant data
to fulfill their role in governance to help guide decisions.
By leaning on—and building upon—these policies and principles, KLCC has created an
environment where spirited dialogue can continue throughout the year through initiatives that
engender reflection on roles and responsibilities (Hussung, 2017). These reflection gatherings
also provide opportunities to continue the conversation on all issues that impact the college’s
Decision-Making Process
The Board of Trustees is vested with power by the owners to make important decisions.
This power rests with the board as a corporate body. Individual members have no authority to
speak for the board unless the board as a corporate body delegated that authority to that
individual member to speak on its behalf (GDP Consulting, 2012; The Carver Guide, 2005). The
Board of Trustees should speak with authority for the owners (The Carver Guide, 2005). The
“owners” in the case of KLCC is the community that has elected the board.
viewpoints are celebrated—through the clashing of ideas the spark of truth should emerge (Theis
& Fagan, 2017). But the time for robust debate is when an issue is being deliberated upon.
Disagreements should not be stifled. Any individual board member should express his or her
disagreements and those disagreements should be weighed by all members before the final
decision is made. In fact, a unanimous vote on every decision should be suspect; people will
disagree on important issues. It is incumbent upon each member to consider an issue from all
angles in order to attain the best possible decision (Theis & Fagan, 2017).
GOVERNANCE STRUCTURE PAPER 7
The idea is for a unanimous consensus to emerge after a robust deliberation by all
members; members should not rubber-stamp the most powerful voice in the room (Theis &
Fagan, 2017). Rarely are decisions unanimous; however, when all deliberation has been
exhausted, and the final vote is taken, the majority decision is the decision of the entire board.
Even trustees who did not vote in favor of a decision have an obligation to accept the decision of
the majority (The Carver Guide, 2005). Hence, the board speaks with one voice. The board’s
agenda should be truly the board’s agenda, not the CEO’s or the president’s agenda. The board
will proactively develop its agenda that is strategic for KLCC (The Carver Guide, 2005; Carver
and Carver, 2013) and include relevant topics that are provided and covered by the President.
It is expected that the Board members respect each other’s time and perspectives. It will
be considered a sabotage when a board member attempts to “end run” the board. It is normal for
a board member to disagree with other board members, even passionately. However, an attempt
by a board member to undermine the board’s decision will be considered sabotage (Carver and
Carver, 2013) and will not be within the best practices of a shared governance. These
expectations of the Board is also applicable to their interaction with all stakeholders, including
the President.
The governance structure aims to enhance the ability to actualize the mission and vision
of the college and increase the odds of best ideas helping shape the institution to meet challenges
(AGB, 2017). However, community colleges are widely viewed as nimble, or agile, institutions
because they are able to change program offerings and degree pathways far more quickly and
easily than their four-year-institution counterparts. This is, of course, a structural issue. While
over eighty percent of King Louis XVI Community College’s expenses are attributable to
GOVERNANCE STRUCTURE PAPER 8
salaries and benefits, most of the institution’s faculty work on a contingent basis, most
commonly as adjunct faculty. This, quite bluntly, affords the board and president the discretion
to “pivot” very quickly in response to workforce or student demand, even abandoning entire
contrasts dramatically with “traditional” four-year institutions is research. While the flagship
state institution, the University of Massachusetts, might be a prominent research institution, King
Louis XVI Community College is a teaching institution in which most faculty are working in
industry and where little research is done (especially at the institutional level). This distinction is
important: KLCC recognizes that while it doesn’t conduct research it needs to maintain a literacy
in research; the board and president should understand best practice, decisions should be data
While many faculty members at KLCC are adjuncts and working in industry the
institution does hold them to the expectation of scholarship, if not in research in teaching. The
diversity, equity, free speech, self-realization, behaviorism, and positivism have as important a
place in technical and vocational education (TVET) as they do on a liberal arts pathway. This
philosophy also impacts the structure KLCC and plays a role in both the president’s and board’s
relies heavily upon organizational theory including the role and nature of teamwork,
Institutional leadership should also rely heavily upon educational theory. Boards are not
governing, and presidents are not leading, commercial ventures: an understanding of educational
theory is an integral part of a commitment to teaching and learning. Neither boards, nor
institutions. In Massachusetts, at KLCC, we might not have the luxury of choosing our own
governance model but it is, nevertheless, imperative that we understand the strengths,
models). This understanding includes what makes elected and appointed boards different, how
district boards differ from single institution boards, and how today’s short tenure of a college
Shared governance theory, too, has a role in governance. Shared governance allows for
people throughout the organizational structure to feel as though they have a voice; to be able to
feel heard. It is, of course, important to understand that when people refer to shared governance
in higher education they are, overwhelmingly, referencing the administration and faculty side of
the equation, not the board. For shared governance to be successful two things are imperative.
First, all parties involved must understand that shared governance does not mean shared decision
making or shared accountability; colleges need presidents who can be informed by faculty and
staff, and who report to the board, but who can also make difficult (and sometimes unpopular)
decisions (Olson, 2009). Community college president’s success, and job security, rest on the
decisions that they make (and are accountable for); it’s far easier for a faculty member to be “all-
in” on a big idea that only impacts them on the institutional level than for a president to stake
their career and reputation on that decision. Second, shared governance helps presidents, and in
GOVERNANCE STRUCTURE PAPER 10
some ways boards, to form “maps” but it doesn’t steer the institution; the board charts the course
and the president steers the ship; shared governance doesn’t afford others the opportunity to have
Finally, leadership theory is indispensable to the presidency and the board. Under this
“big tent” we find management theory, professional development, motivational theory, decision
making, entrepreneurship, and intrapreneurship; these are, absolutely, frames of references that
higher education leaders need to have and they are also, importantly, theories which can
transform an institution at a time when that transformation might be critical to the institution's
very survival.
The scholarship that has most shaped the vision and mission of KLCC in recent years has
been the work of Terry O’Banion related to “learning colleges” (O’Banion, 1997; O’Banion &
Wilson, 2011). Jeffrey Selingo’s (2017) work There Is Life After College has also contributed to
the scholarly underpinnings of the niche that KLCC fills; Selingo found that the skills gap in
America was inexplicable and indefensible at a time when more students than ever, were
attending college.
While the President, faculty, and staff are responsible for executing initiatives to help
improve the success of students, the Board is mainly responsible for providing sound support,
including strengthening external relationships (Price, 2018) within the governance in efforts to
warrant positive outcomes for the College. For example, one of KLCC’s strategic plan initiatives
responsible for resolving matters and challenges related to the administration or interpretation of
Governance at the state level allows KLCC the opportunity to contribute to strategic
measures that helps students in its service area and across Massachusetts. A prime example is the
Higher Education, n.d.). System-wide resources and policies allow for students to transfer
seamlessly, stay on track, and earn a bachelor’s degree on time. MassTransfer policies seek to
recognize the time and effort of students by ensuring their credits transfer between public
institutions.
The opportunities and strategies that can be presented through KLCC’s governance
model may also present some challenges. Anticipated challenges, for instance, with the College’s
involvement with statewide initiatives include potential implementation issues due to lack of
between institutions. Yet, there are strategies to address both concerns, including collaboration
among the 29 Massachusetts higher education institutions and the state’s Department of Higher
Education to map and build pathways to assist in the collaborative initiatives in order to align
training, certificate, and degree programs with the workforce needs of the Commonwealth's
growth and emerging industry sectors. Transfer representatives and faculty from all institutions
In some cases, not all representatives will cooperate, especially when they may have a
different understanding about policies and procedures and perspectives about community
colleges. Although the agreements may allow a smooth transition for students, the process of
establishing the common agreements can be challenging, mainly due to curricula differences at
four-year and two-year institutions. Other challenges include policy alignment and the perception
GOVERNANCE STRUCTURE PAPER 12
that community college courses are not equivalent to four-year courses. These challenges can
lead to inefficiency, confusion, and frustration. KLCC’s administration and faculty recently
reported similar challenges to their Board regarding receiving pushback from four-year
administrators. The Board could not grasp the resistance from those at other institutions because
they viewed some college programs as being the same regardless if they were at a two-year or
four-year institution. As one trustee stated, “Computer Science is Computer Science.” Although
the faculty was involved in helping aligning courses/curricula, the concerns led to the Board
working with the state coordinating Board and Legislators to clear up confusions and resolve the
issues.
and social mobility for all students. However, the anticipated challenges that are mentioned
above can defer these efforts. According to Bautsch (2013), the following strategies can help
address these challenges to ensure successful pathways for students, including the
● To develop effective state transfer and articulation policies, College Boards and
governing bodies, and Legislators can work together to strengthen the pathway between
community and four-year colleges
● Maintain a shared database/website maintaining to publicize and share information about
the transfer process
● Work with College Administrators to help develop one general education core curriculum
for freshman and sophomore-level college courses
● Establish a reverse transfer policy and continue to create transfer pathways
Some state legislators, community colleges and four-year institutions, and their local governing
boards may have different interests that make it challenging to establish shared transfer and
articulation policies. However, others have found that having common policies can be beneficial
to creating successful pathways for students, which will in turn help will create a shared
responsibility in producing skilled workers for the workforce. Therefore, the anticipated
GOVERNANCE STRUCTURE PAPER 13
outcomes from establishing common policies will increase enrollment for community colleges
and four-year universities, improve completion rates, help meet workforce demands (Bautsch,
2013), decrease student debt, and, most importantly, improve economic and social mobility for
all students. While the governance structure of KLCC provides the opportunity for expectations
and anticipated outcomes to be met through standard and collaborative policies, those policies
and initiatives must also be reviewed and approved by the college’s accrediting body.
Regional Accreditation
King Louis XVI Community College is accredited through the New England
Commission of Higher Education (NECHE). Serving as the accrediting body in the New
England region of the United States, it provides accreditation for colleges and universities in
Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont. Further,
Switzerland, Lebanon, Bulgaria, and Morocco (NECHE, 2019). As an oversight body, NECHE
Louis XVI Community College must operate within the parameters of the accrediting agency’s
standards for all member institutions. This includes providing institutional reports to NECHE on
an annual basis and undergoing comprehensive evaluations at least every 10 years (NECHE,
2019). By maintaining a governance structure that gives voice to its various stakeholders across
the institution, KLCC is able to have in place a framework that makes adhering to the standards
of NECHE, and providing this accrediting body with information as needed, a fairly seamless
task.
GOVERNANCE STRUCTURE PAPER 14
statewide governance structure which comes from the Massachusetts Board of Higher Education
(BHE). While the University of Massachusetts system has its own governance structure, the
Board of Higher Education provides governance for non-UMass state universities and all
community colleges. Board of Trustees for KLCC and the college’s president to be mindful of
each public two-year college in the state as well as their own local Board of Trustees. The
MACC works closely with the state’s key stakeholders including but not limited to the
Legislative and Executive branches of Government, the BHE and DHE, the MCCTA, private
organizations which include TBF, AIM, and key national partners such as the AACC, AACTA,
ATD and the Chair Academy” (MACC, 2013, para. 5). The MACC itself has its own governance
structure in which the Council of Presidents, consisting of the presidents of each community
college, governs this organization with council members rotating chairpersonship annually.
One notable implication for governance with the Massachusetts structure under which
KLCC must operate is the potential for the state Board of Higher Education to lean in one
direction or another politically since a partisan entity, the state’s governor, appoints trustees to
this board. Regardless of any potential political bias exhibited by those serving on the BHE,
these individuals may potentially make policy that is in the best interest of their own local
communities. What works for the community colleges in and around Boston, for instance, might
not be ideal policy for Westford, Massachusetts and KLCC. While KLCC has no input on who is
GOVERNANCE STRUCTURE PAPER 15
placed on the Massachusetts Board of Higher Education, the inclusion of the College’s president
on the MACC Council allows for the college to have a voice in matters in which the community
King Louis XVI Community College competes in men’s and women’s division one
soccer within the National Junior College Athletic Association (NJCAA) Region XXI. KLCC’s
athletics is governed under the umbrella of the Massachusetts Board of Higher Education, a
Massachusetts BHE operates under a policy in which it tasks the community college president as
the institution’s designated athletic officer, a policy that is in line with the recommendations of
The Association of Governing Boards of Universities and Colleges (AGB). An AGB survey
found that a full three-fourths of respondent institutions had governance policies in place that
encompassed the school’s athletics and, in these policies ⅔ of respondent institutions delegated
this oversight to the college (or university) president; just over two-thirds of surveyed institutions
shared that the college presidents consulted with the board on athletics governance matters
(AGB, 2019).
sexual and child abuse scandals at Penn State and Michigan State, as well as widespread
academic fraud, like that documented at the University of North Carolina have raise the profile
of institutional governance of athletics programs across the country. Further, the pressure to
reduce costs and direct institutional resources toward the core mission of teaching and learning
has increasingly become a governance issue. To address these concerns and guide best practices,
▪ The governing board is ultimately accountable for athletics policy and oversight
and should fulfill this fiduciary responsibility.
▪ The board should act decisively to uphold the integrity of the athletics program
and its alignment with the academic mission of the institution.
▪ The board must educate itself about its policy role and oversight of intercollegiate
athletics.
The AGB, in this important work, concluded their study with two strong recommendations for
college presidents and one for system boards. Presidents, AGB says, should convey to their
board the importance of the institution’s presidency being the designated athletics officer for the
institution and the chief executive should also establish how the board will monitor and assess
the president's performance in this area (AGB, 2019). System Boards should place themselves in
a position where they can provide the fiscal and ethical oversight needed to ensure that
individual institution’s athletic programs meet the standards of the system as a whole.
Conclusion
Since its founding 43 years ago, King Louis XVI Community College has focused on
building a sound and diverse support system for its community and the students it serves.
mitigate and overcome barriers that may impact the mission and vision of the College. By
establishing sound policy and defining the duties and charges of stakeholders, King Louis XVI
Community College has found an effective governance structure in which divergent viewpoints
are given voice and the institution is able to capitalize on opportunities for evolution and growth
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Bautsch, B. (2013). State policies to improve student transfer. National Conference of State
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GOVERNANCE STRUCTURE PAPER 18
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GOVERNANCE STRUCTURE PAPER 19
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