Table of Contents Page

 Title 1-2
 І. Introduction 2
 II. Vision /Mission and Goals/ Objectives of the Agency 2
 III. Clientele / Beneficiaries 2
 IV. Geographical Coverage Of Operation 3
 V. General Policies 3
A. Request For Staff 3-4
B. Posting of Job Openings 4
C. Accepting Applicants 4
D. Initial Screening: 4
Psychological test And Initial Interview 4
E. Follow-Up Interview 4
F. Acceptance Application 5
G. Orientation of New Employee 5

 Flow Chart: Process of Recruitment,

Selection & Hiring of Employees 5
 Disciplinary Actions For Code Of
Conduct Violations and Due Process 6
Section 1: Two-Notice Rule 6
Section 2: Termination of Employment 7
Section 3: Specific Policies and Rules 7
Section 4: Time Keeping 7
Section 5: Payroll Period and Scheduled 8
Section 6: Attendance 8
Section 7: Unauthorized Under time 8
Section 8: Offences and Penalties 8-9
Section 9: Tardiness 9
Section10: Malingering 10
Section11: Undesirable Conduct and Behavior 10 to15
Section12: Negligence of Duty 15 to19
Section13: Insubordination or Willful Disobedience 19 to21
Section14: Dishonesty 21, 22
 Performance Management Appraisal System
Section1: Policy on the Implementation of 23
The Performance Rewards System
A. Purpose 23
B. Revision History 23
C. Persons Affected/ Involved 23
D. Policies 23, 24
1. Statement of the Policy
2. Implementing Guidelines
3. Procedures on Salary Integration 24
E. Effectivity Date: June 2017 24
 Section 2: Guidelines on the Utilization of
The Appraisal Tool for PMAS 24
A. Purpose 24-25
B. Revision History 25
C. Persons Affected / Involved 25
D. Policies 25-26
1. Statement of the Policy 25
 Definition of Terms 26-27
2. The Process 27
On Formulation of the PMAS Goals (Part 1) 27
On the use of the performance appraisal tool (Part 2) 27to29
E. Administration of The Incentives 29-30
F. Intervention / Corrective Measures
For Low Performing Employees 30-31
G. Effectivity Date: June 2017 31
 Section 3 Policy Guidelines on the Utilization of
The Appraisal Tool for the Staff of the Administrative
General Services 31
A. Purpose 31
B. Revision History 31
C. Persons Affected Allowed 31
D. Policies 31
1. Statement of the Policy 31-32
2. Definition of Terms 33
3. The Tool 33
4. Guidelines 33
5. Administration of the Incentives 34
6. Intervention/Corrective Measures
For Low Performing Employees 34
 VI. Programs And Services 35
Core Programs and Services 35
A. Social Welfare And Development Program 35
Care Project 35
Br. Polycarp Sponsorship Program 35
Paskuna drive 36
Emergency Assistance 36
B. Development- Education Program 36
C. Micro Small Medium Enterprise Development Program 36-37
D. Capability Development Program 37
E. Support a School and Community Program 37
F. Advocacy and Networking Program 37
 VII. Organization and Administration
A. Organizational Structure 38
B. Financial Management 39
A. Accounting and Reporting 39-40
B. Internal Control Systems 40-43
Property and Supplies Management 44
Policy Guidelines: 44-45
Purchasing Policy 45-46
 Communication and Formation System
Computer Security 46-48
Confidentiality and Honesty 49
 VII. Personnel
DIRECTOR FOR CJC BRO.POLYCARP
INSTITUTE FOR COMMUNITY DEVELOPMENT FOUNDATION 49
Job Identification 49
Job Functions
Job Summary 50
Primary Duties and Responsibilities 50-51
Job Specification 51
Education 51
Experience 51
Core Competencies 52
Desirable Job Dimensions 52
Waiver of Required Qualifications 52
 Community Engagement Assistant
Job Identification 53
Job Functions 53
Job Summary 53
Primary Duties and Responsibilities 53-54
Job Specifications 54-55
 Bookkeeper 56
Job Identification 56
Job Functions 56
Job Summary 56
Primary Duties and Duties 56-58
Job Specifications 58-59
 Article 10: Benefits and Privileges 59
Section 1: General Guidelines 59
Section 2: Statutory Benefits 59-63
Section 3: Benefits for Regular Employees 63-66
Section 4: Benefits for Probationary Employees 66-67
 Leave Benefits for Those Who Employed
Starting June 2010 and Beyond 67
A. Sick Leave 67
B. Birthday Leave
Other Benefits for all Regular/Full Time Employees 67
A. Uniform Allowance 67
B. Medical Check-up 67
A. Retreat and Recollection Benefits
B. In-Service Training 68
C. Tenure Leave 68
D. Training and Development 68
 IX. Budget 68
 X. Monitor and Evaluation 69
 XI. Reporting/Documentation 69
 Volunteer Policy 69-73
Volunteering with CJC-Br. Polycarp Institute for Community
Development Foundation Inc.
 Child Protection Policy 73-76
 Resource Generation /Fundraising Policies 77
Introduction
Fundraising Policy 77
Donor Acknowledgement 77-78
Donor Privacy Policy 78
General Gift Acceptance Policies 78
 CJC-BPICDFI Sponsored Special Events Policy 78
 Record Access, Use Retention & Disposal Policy 79
A. Introduction 79
B. Purpose 79
C. Scope 79-80
D. Application 80
E. Minimum Retention Period 80
F. Disposition 80
F.1 what is Disposition 80-81
F.2 Making and Recording the Disposition Decision 81
G. Destruction 81-82
G.1 Destruction of Paper Records 82
G.2 Destruction of Electronic Records 82
 Monetary and Non- Monetary Donation Policy 82
1. Policy Statement 82
2. Definitions 82
3. Scope 82
4. What Does This Mean? 83
5. Your Responsibilities 83
6. Governance 84
7. Monitoring and Review 84
 Policy on Conflict of Interest 84
Fiduciary Responsibility 84
Covenant 84
General Disclosure 84
Reporting of Disclosure 84-85
Desisting from Participation 85
Determination of Possible Conflict of Interest 85
Failure to Disclose 85
 COR JESU COLLEGE BR. POLYCAP INSTITUTE FOR
COMMUNITY DEVELOPMENT FOUNDATION INC. 86
Article I. Meeting of Members 86
Section 1 to 6 86
Section 7 86-87
Section 8 87
Article ІI Board of Trustees 87
Section 1 87-88
Section 2 88
Section 3 88-89
 Section 4 to 7 89
Article III Officers 89
Section 1 89
Section 2 89-90
Section 4 90
Section 5 90-91
Section 6 to 9 91
Article IV Offices 92
Section 1 92
Article V Members 92
Section 1 92
Section 3 92
Article VI Suspension, Expulsion and Termination
Of Membership 92
Section 1 92
Section 2 92
Article VII Fund 93
Section 1 93
Section 2
Article VIII Audit of Books, Fiscal year and Dividends 93
Section 1
Article IX VC Seal 93
Section1
Article X Amendments of the By-Laws 93
Section 1
 Adopt A-Child POLICY 95
About Us COR JESU COLLEGE 95
Screening process 95
Responsibilities of the Sponsor 96
Sponsored Child Responsibilities 96
Benefits of the Sponsored Children 96
Confidentiality 96