Section 13-1-128 NMSA 1978 (being Laws 1984, Chapter 65, Section 101, as amended) ‘Subsection E required by NM to pos on focal public body web ste. SOLE SOURCE JUSTIFICATION REQUEST FORM Instructions: Briefly describe the items or service requested and isn etl the reason for requesting the Sole Source designation, Include substantiating data suchas; companies contacted and the reason for elimination, technical data ete. Since this is arequesto depart fom the mandated procedure for competition, request without support cannot be considered. The CNM Buyer may require ‘ditional information and remains the firal authority inthe determination of a Sole Source acquisition Date: March 8, 2016 Prepared by: Si@" Gierl Vendor/Contractor Nam Address: 4 Country View Road City: Malvern State: 2A Zip: 19355 Cost: $4,982,189 (for the 8 year term of the contract) Term of Contract: g years Description of Item/Service to be procured: (stag of seniees constuction or tans oft eon propery proceed nds th contr) Elluctan Banner Software Maintenence Contract. The Banner system is Cit's enterprise Student Information System (SIS) and Enterprise Resource Planning (ERP) tool. This contract ie the software maintenance updates and upgrades in addition to the technical support for the product. Page [1[ Betow is the summary of information regarding the justification for your request for the Sole Source Procurement. 1. Explain why this is the only available source that can meet the needs of your department, ‘The Banner system is an enterprise software solution used by CNM (all departments). Software automation tools include Banner Student Information System, Financial Aid, Finanace, Payroll, Accounts Receivable, Budget, Funan Resources, Portal and web services, mobile and a number of supporting components - it is an enterprise software tool for CNM. ‘The system is proprietary, Ellucian is the only company that provides software updates, software upgrades and technical support for this systen. Explain why this vendor is the only available source from which to obtain this product or service. @rbe company has affirmed (memo from vendor is attached) that there is no other source for this item. Our search for possible vendors proved futile; OR (Qtr reason, please explain infu, Attach additional sheets if necessary. As stated above, the Banner systen is proprietary, Ellucian 1s the only company that provides software updates, software upgrades and technical support for this system. 3. Explain why the price is considered fair and reasonable. The price is based on a state-wide pricing model. ¥llucian Banner system.is used by approximately 85% of the higher ed institutions in the state. Page | 24. Describe the efforts made to obtain the best possible price from this sole source vendor for the taxpayers. What (if any) is the total cost savings from the original quote? (Attach additional sheets if necessary). As mentioned above, the pricing is based on state-wide pricing model. CNM makes every effort possible to hold the price and price increases to a minimum. APPROVALS: Based on the above stated facts, the Purchasing Department has made the determination the justification for the and will be posted for a 30-day period prior to award. Sole Source procurement is in accordance with §13-1- Gian Gieri Gian Gieri Frint Requester Name Print Dean/Chaitman/Director Name Executive Director, ITS 2/18/16 Executive Director, ITS 2/18/16 Tale and date: Tile and deter Chav Ce Requester Signature Dean/Chairman/Director Signature Pursuant to §13-1-126, the 30-day posting period of the Notice of Intent to Award this Sole Source request ‘was met and no objections to award to the above referenced contractor were received, This Sole Source determination will be valid for the term indicated on page one (1) ofthis form, Purchasing Buyer Date Purchasing Director Date Required attachments * Letter from Contractor, if applicable ‘+ Campaign Contribution Form (Buyer) + Other supporting documentation. Page | 3ellucian. March 8, 2016 Krista Colén, Buyer Central New Mexico Community College 525 Buena Vista Drive SE Albuquerque, NM_ 87106 Dear Ms. Colén: ‘We at Ellucian appreciate the opportunity to serve the technology requirements of Central New Mexico Community College and look forward to continuing and strengthening our technology relationship with Central New Mexico Community College in the coming years. Ellucian does not maintain a service provider certification program, and Ellucian is the only authorized vendor to provide maintenance and support services for which itis the exclusive licensor of numerous software products for the higher education marketplace. ‘These products, collectively referred to as the “Bllucian Software,” include the Company’s Banner products. The Ellucian Software is fully developed, is integrated, and is licensed and maintained exclusively by Ellucian, Ellucian protects its intellectual property interests by carefully safeguarding distribution of the Ellucian Software, in whole or in part. Licensees are required to execute a license agreement pursuant to which the users, at an institution level, agree to use Ellucian Software only for the purpose of conducting in-house, non-commercial computing operations and further agree to limit use of Ellucian Software to those employees with a need to know. ‘The Ellucian Software is protected under the copyright laws of the United States and the trade secret laws Of the several states. Ellucian employs industry-standard measures, both legal and technical in nature, to protect the investment that licensees make in the Ellucian Software. Accordingly, Ellucian is also the only authorized provider of installation, customization, training and educational services for the Ellucian Software. We have no authorized services providers or distributors that provide the Ellucian-approved installation, customization, training and educational services in the United States. We hope that this information assists Central New Mexico College as it considers its maintenance renewal with Ellucian, If I can be of further assistance, please do not hesitate to call. Many thanks for ‘your consideration. Sincerely, Caroline Reaney Director, Maintenance Contract Management and Renewals 4375 Fair Lakes Ct Fairfax, VA 22033, USA Toll Free: +1 800:3282835 wwwellucian.com