USER PROCESS MANUAL

StarClub
INDEX

Table of Contents
Purpose ...................................................................................................... Error! Bookmark not defined.
INDEX ...................................................................................................................................................... 2
Overview of Starclub Home portal screen ................................................................................................ 3
Add the details .................................................................................................................................... 4
Search and Locate the StarClub Employee entry details ....................................................................... 6
Attach the Pre-requisite for document attachment ............................................................................. 9
Edit the StarClub Employee details .................................................................................................... 14
Employee Travel Information............................................................................................................. 15

Document History
The document is created to understand the Bill of Quantity process. Version History

Version No. Created By Creation Date Reviewed By & Date Comments

1.0 Mr.Nandkishor Chile 30-Apr-2014 Mr.Jigar Gohil This is an initial version

of the process

2.0 Mr.Nandkishor Chile 09th-Mar-2015 Mr.Jigar Gohil

3.0 Mr.Nandkishor Chile 21st-May-2016 Mr.Rahul Shinde

Purpose

This document will guide the user the process to apply for the starclub travel details and documents Viz
passport and photograph
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Overview of Starclub Home portal screen

Follow the link http://sunpharmametis.com, the login screen view will appear as shown below. It is
recommended to use Google chrome

Enter the User Id and Password User will view the home portal screen as shown below with the option
“StarOne Employee detail” highlighted as shown below

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Action
buttons

Add the details

Pre requisite: Valid Passport.

User has to click “Add” the below screen will be viewed

Note : * fields are mandatory Select Division, Designation and State code work through Pophelp

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Kindly Note: Empl Code, Employee Name, Surname, Address, Telephone, Mobile No, and all items
highlighted will be displayed by default generated by the system master data.

The details highlighted with * in the section below as highlighted has to be entered by the user as is
appearing in the Passport.

(*)- Please make a note that this is very important for Visa processing and ticketing

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After entering all details please click on “Save” button to save the details. User can exit the current
operation abort the details with the click on “Abort” button. After confirming all the details user will
save the details and on saving the message will be viewed as shown below

Note: The saved details can be edited if any corrections is required to be made.

After saving the details click on search button user will be able to view the saved entry details as
explained below

Search and Locate the StarClub Employee entry details

User needs to locate the entry with the click selective search icon user will view the search scope
window as shown below with “Search Scope” option by default set to “Month” and the current Month
period dates are displayed in “From Date” and “To Date” user will be able to view the employee entry
details matching within the search scope criteria.
Further to customize and ease searching and locating the entry user can type the text in “Enter text to
search” box, user will be able to view the entries
matching the typed text and all the records matching the text will be viewed

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Normal Search Selective

Icon Search Icon

1
2

3
4 Search Scope
POP Help Icon

Search Scope
Window

The search scope window will display items 1 – 4; explanation for the same is explained as below

Item Number Explanation

1(Current Scope) This will have four options Accounting year, Day, Week, Month, Year, Previous Month
2 (From Date) This will display period start date with respect to the option selection in 1
3 (To Date) This will display period end date with respect to the option selection in 1
4 (My Search
This is action button to customize the search condition to suit the user requirements
Condition)

Note: User has the option to manually edit the “From Date” and “To Date” by typing the dates manually
to customize the search
User will view four options Viz: Day, Week, Month, Year, Accounting Year, Previous Month with the click
on icon the expanded screen view will be as shown below,

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Within “Current Scope “ selection of “Day” option user can select month with click on
“<” or “>” and the respective date selected is displayed in “From Date” and “To
Date” option fields

Within “current Scope” selection of “week” option user can select the week dates with click on
“<” or “>” and the respective week dates selected is displayed in “From Date” and “To Date” option
Within “current Scope” selection of “Month” option user can select the day with click on
“<” or “>” and the respective month selected is displayed in
“From Date” and “To Date” option fields

Within “Current Scope “ selection of “Year” option user can select the year with click on “<”
or “>” and the respective year selected is displayed in “From Date” and “To Date” option fields

Within “Current Scope “ selection of “Accounting Year” option user will set
the current financial year from April to March. Further user can set the required financial year with click on
“<” or “>” and the respective accounting year can be selected and can be viewed in “From
Date” and “To Date” option fields
Within “Current Scope “ selection of “Previous Month” option user can set previous month
with click on “<” or “>” and the respective month selected is displayed in
“From Date” and “To Date” option fields

After click on “search” button, Table view for all the matching entries will be viewed as per the
“current Scope” option selection as shown below

Searched and
selected Entry

Do not click on “Apply” button; it will exit the user from the “Search Scope” window. It is also
recommended not to click on “My Search Condition” option

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{======== the procedure “Search and Locate StarClub employee entry details” ends here
========}

Attach the Pre-requisite for document attachment

User need to search and locate the entry saved, Follow the process steps “Search and Locate StarClub
employee entry details” the selected entry is highlighted right click the selected entry and click
“Attachment” in the screen view as shown below

Click on
Circle Button

Click on
Attachment

User will be able to view the uploaded attached Passport and Photo details documents as shown below.
All the uploaded documents list would be displayed

Click

User can add the document with the click on “ ” Plus sign icon user will be able to view

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Click

User can now upload the documents with the click on “Choose File” icon box

Locate the file, click open and the selected file name is displayed next to icon button, the
screen view will be as below

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E32218_PHOTO.JPEG

Important Note w hile uploading Photo:

a. COLOR Scanned copy of Photograph to be attached in JPEG Format

b. Color Photograph Latest 02 Photo ( As per USA specification, 50mm X 50mm, white back
ground, 80 % face to be seen, should be taken within last 6 months)
. Specimen of Photo attached for your reference.
c. File Name like your EMPCODE_PHOTO Eg: E32218_PHOTO.JPEG

Click “Upload” the selected file (the file can be scanned documents) is uploaded and appears in
the list of Attachments as shown below, in this way user can successfully upload the Photo and in similar
way employee need to upload the passport copy as well following the instructions as mentioned below:
a. COLOR Scanned copy of Passport in PDF Format ( 1st Page and Last page together & in case of
new passport then 2nd & Last Page )
b. File Name like your EMPCODE_PASSPORT Eg : E32218_PASSPORT.PDF

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After successful uploading of the documents Viz Passport and Photo the files will be viewed in
Attachment window as shown below

Alternatively the user can view the uploaded list of documents, right click the searched and selected entry
and then click “Attachment” as shown below

Click

The user will be able to view the uploaded list of documents as shown below

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Click the respective attached document the file details will be viewed and opened in the new tab,
alternatively can also click “Download” icon
button to view the file details.

User can also delete the file from the attachment list with the click on “Delete” icon button after
selecting the file name from the attachment list. The selected file name will appear on top left hand side
corner will be deleted. After successful completion of the operation the confirmation message is viewed
as

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Edit the StarClub Employee travel details

Employee can edit the saved details, Follow the process steps “Search and Locate StarClub employee
entry details” the selected entry is highlighted click the “Edit” button or after right click on selected
entry click “Edit” the screen view will be viewed as shown below

Click

The details of the selected entry would be viewed as

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After editing the details please click on “Save” button to save the details. User can exit the current
operation abort the details with the click on “Abort” button. After confirming all the details user will
save the details and on saving the “Transaction is saved” message will be viewed confirming the saved
edited details.

Employee Travel Information

Employee can check the uploaded documents, follow the process steps “Search and Locate StarClub
employee entry details” the selected entry is highlighted, right click the selected entry and then click on
“Emp Travel Information” the screen will be viewed as shown below

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Double Click
on Record

After Double click on “Emp Travel Information” the screen view will be viewed as shown below

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Submit the travel details with documents

After uploading the travel details and documents and has confirmed the details are OK User can click
“Submit” button to submit the details and documents for further processing with Travel Desk

Important Note: Once the travel details along with documents are submitted it cannot be edited.

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