Fusion GL

Oracle Finance Partner Lab - Paris
General Ledger Overview

Table of Contents
Contents
Table of Contents .............................................................................................................................................i
Objective .......................................................................................................................................................1
Demonstration Flow A – Create Journal (Manual Entry) ..........................................................................1
Demonstration Flow B – Create Journal in a spreadsheet .......................................................................3
Demonstration Flow C– Manage Journal / Watchlist ................................................................................5
Demonstration Flow D – Highlights of Online Journals ...........................................................................8
Demonstration Flow E – Highlights of General Accounting Dashboard .................................................14
Demonstration Flow F – Details of Account Monitor ................................................................................22
Demonstration Flow G – Details of Close Status region ..........................................................................23
Demonstration Flow H – Highlights of Financial Reporting Center .........................................................24
Copyright © Oracle Corporation, 2008. All rights reserved.
Page i
Objective
To showcase how the General Accounting Dashboard transforms how a General Accounting Manager
completes her routine tasks of monitoring account balances, identifying journals awaiting action,
identifying intercompany transactions that need attention, and monitoring the period close process.
Demonstration Flow A – Create Journal (Manual Entry)
Log as:
Field Common
Username/password Caroline.valence<weekly
password>
Enter Journal Batch:

 (M) Navigator > General accounting > Journals
Make sure Data Access Set is set to InFusion France PL. If not select in upper left corner
on Journals workarea.
Tip: You may use the (B) Journals on the welcome page as an option to above navigation.
Journals window opens.
 Click (L) Create Journals in task list
Page 1
Enter Journal Batch information
 If warning, then Click (B) OK to continue

 (B) Post > (B) Yes > (B) OK

Note: Approval is for the entire journal batch. If a journal requires approval, submitting
it for posting automatically sends it for approval before posting. Once journal is
approved it will automatically be posted by the system.
 (L) Sign Out
Page 2
Demonstration Flow B – Create Journal in a spreadsheet
Highlights of Spreadsheet Journals
Log as caroline.valence
Navigator > General Ledger Dashboard >
Create Journal in a spreadsheet
1. Pre Requisites for Demonstration Flow.
2. ***The demonstrator logs into the Remote Desktop environment*** and navigates to the Journals Work
area (Navigator>Journals), Select ‘Create Journal in Spreadsheet’ from the Tasks pane.
3. Highlight the following:
a. Connection to the application provides access to list of valid values (ledger, Accounting Period,
etc).
b. Double click on the cell to enter Company to highlight Flexfield selection – default values are
populated, drop downs are available for the list of valid values.
Page 3
c. Highlight ease of entry using Excel cop/paste features to duplicate.
d. Highlight Submit options
e. Highlight update to record status and process submission
Page 4
Demonstration Flow C– Manage Journal / Watchlist
1. Pre Requisites for Demonstration Flow
- Make sure there are journals available for approval, editing, and completion from the dashboard.
2. The demonstrator logs into General Accounting Dashboard and navigates to the Journals tracking region.
Highlight the following:
a. Review journals that require attention, require approval, pending approval, and/or incomplete.
Also review journal import errors. Take action from the dashboard, such as approve or reject
journals.
b. Highlight UI features – change column order, change column size, change columns viewed, sort,
detach, export to Excel, query by example, freeze, wrap, collapse panes on the right or left side
c. Highlight Personalization features – set preferences, re-order regions, hide regions, add content.
d. Drill down on a journal from the dashboard to view journal details.
e. Also refer to the Journal Processing story board.
1. Pre Requisites for Demonstration Flow – Make sure there are journals available for approving (step 4).
If not, enter journals and process them to the appropriate status for the demo flow.
2. Pre Demo setup – create a favorite for Journal work area (Navigator, Journals)
Page 5
3. General Accounting Manager logs into Fusion. It is during the period end close and she is monitoring
journal processing. Choose the ‘Journal’ favorite you setup (or Navigator, Journals) to access the journal
work area.
4. In the Journals region, she selects the tab to review the journals that are awaiting her approval. She selects
one that she is familiar with and approves it directly from the dashboard by highlighting the row and
clicking on the Approve button at the top of the table. She selects another journal and drills down to view
the detailed journal in the Edit Journal page. She clicks on the journal line and reviews the Projected
Balances on the right pane (click on the Refresh icon to refresh the projected balances), and approves the
journal by clicking on the Approve button at the top of the page.
Page 6
5. Returning to the work area, she reviews journals that are pending approval from others. She uses
contextual actions to view the contact information for the next approver for one of her journals. [Open
contextual action window by clicking on the orange square to the left of the name in the Current Approver
column.]
6. Highlight UI features – change column order, change column size, change columns viewed, sort, detach,
export to Excel, query by example, freeze, wrap, collapse panes on the right or left side
7. In the work area, she also reviews the journals that require attention and journal import runs that have failed
processing. She will contact her staff to resolve.
Page 7
Demonstration Flow D – Highlights of Online Journals
3. Pre Requisites for Demonstration Flow – Make sure there are journals available for approval, editing,
and completion.
4. Pre Demo setup – create a favorite for Journal work area (Navigator, Journals). Create a saved search in
Manage Journals to be used to select journals in your demo (Accounting period you are working in and
have created journals for, Batch Status: unposted).
5. The demonstrator logs into Fusion General Ledger and navigates to the Journals work area (Favorite
created pre demo or Navigator, Journals). Highlight the tasks in the Journals Task pane.
6. Select Manage Journals from the Task Pane.
7. Select your saved search to retrieve Unposted journals.
Page 8
a. Highlight the operators for each of the search fields in the search region
b. Highlight the ability to add fields to the search
c. In the search results, highlight User Interface(UI) features – change column order, change column
size, change columns viewed, sort, detach, export to Excel, query by example, freeze, wrap,
collapse panes on the right or left side
8. Select a journal from the search results to view journal details.
9. Highlight the ability to ‘Tag’, and the ability to ‘query’ tags (option to the right of Favorites)
10. Highlight Save options, Post options (tip: use the drop down arrow to show options)
Page 9
11. In the Batch region, highlight:
a. Batch Actions
b. Highlight Attachments (in both Batch and Journal regions) and file types (tip: when using type of
URL, include HTTP://)
12. In the Journal region, highlight:
a. Journal Actions
i. Highlight View T-Accounts
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b. Highlight Journal ‘Show More’ options (Tip: toggle back to ‘Show Less’ to avoid error message
on Company field)
13. In the Journal Lines Region
a. Highlight User Interface (UI) features – change column order, change column size, change
columns viewed, sort, detach, export to Excel, query by example, freeze, wrap, collapse panes on
the right or left side
b. Highlight Projected Balances - click on a journal line and review the Projected Balances on the
right pane (click on the Refresh icon to refresh the projected balances).
Page 11
WATCHLIST MANAGEMENT
Navigator > General Accounting > Journals > Manage Journals

Enter search criteria
(B) Search
Click on (B) Search

And (B) Save
(B) Manage Watchlist
Save and Close to complete Watchlist Creation.

Access to Watchlist
From Menu :
Page 12
From Home Page :
Page 13
Demonstration Flow E – Highlights of General Accounting Dashboard
- Make sure there are journals available for approving (step 4). If not, enter journals and process them
to the appropriate status for the demo flow.
- Select Data Access Set and Account Group to be used for this demonstration.
 Login caroline.valence/<Weekly PW>
 (N) Navigator>General Accounting>General Accounting Dashboard.
 Select Data Access Set: InFusion France PL (in upper left corner of the dashboard)
9. General Accounting Manager logs into the General Accounting Dashboard.
 Login caroline.valence/<Weekly PW>.
 Conditional: Select the period ‘02-13’ if it’s not already displayed.
 Select View > Edit and Add the following account combinations to the Account Monitor area:
311.30.62TTTT.400.000.000 and 311.30.707100.400.000.000
Page 14
It is during the period end close. (The dashboard is a useful tool throughout the accounting period, but our
storyboard occurs during period close to showcase the period status monitoring.)
10. He wants to know if there is any unusual or unexpected activity in some critical accounts that he has set up
for monitoring.
 In Account Monitor scroll to the right to display Change (%) column.
He sees Travel Expenses (Other third party service costs) has increased in ’02-13’ compared to the prior
period. He decides to investigate what cost center(s) has caused the increase.
 Click on the Account ‘62TTTT’ ( row for Cost Center value ‘400’)
 Click again on the account 620000-629999
He expands on the Travel Expenses value ‘629999’, and notices it’s an increase of expenses across the
board.
 Click on (I) Show Graphs
Page 15
By looking at the Pie Chart he can see that the account 625100 (Travels)- stands for 46 % of the total
Travel Expenses for the period 02-13. However, he notice that account 623300 (Fairs and Exhibitions) -
has the highest increase compared to prior period and decides to find out how this expense increase is
distributed on Cost Center (s).
 Click on the Cost Center parent value ‘400’ for Account ‘623300”
He can see that Cost Center ‘401-Marketing’ and “402-Sales Tertaire” have increased their expenses with
almost 50%. He decides to bring it up on the next meeting with the management team and to proceed
analyzing the critical Revenue accounts.
 Click (B) Done
Back on the Dashboard and Account Monitor he wants to analyze Revenue by variance
 In Account Monitor scroll to the right to display Change (%) column.
He sees Revenue (account 707100) has increase in ‘02-13’ compared to the prior period.
 Click on the Cost Center parent value ‘400’ for Account “707100”.
Page 16
He expands on the Cost Center parent value ‘400’, and notices it’s an increase across the board.
Demo Note: Please avoid showing graphs ( (B) Show Graphs) as Pie Chart will not display for Revenue
balances.
From the dashboard, he can drill to detail balances or Account Inspector.
 Select Account Inspector in the drop down list next to the title.
He selects Account Inspector in the drop down list next to the title Account Monitor.
 In the Page Level Dimension (aka POV) select Product member ‘265’
He wants to analyze further by ‘server’ products and selects the product parent member ‘265’.
 Left click and hold down and drag the Product segment to the column dimension in Account Inspector
 In the POV select Amount Type ‘Base’
 Left click and hold down and drag the Accounting Period (most upper left cell in the corner)
dimension to the POV
This will make it possible to change selections for the Period dimension.
 In the POV select Period ‘Qtr1-13’ and then drag the Period segment back to column dimension
 Drag the Product segment to the row dimension
 Expand Product dimension, parent value “265”.
Page 17
He can see that the revenue trend for product parent “265” is increasing.
 Expand on Product ‘265’.
He expands on the product dimension to view the products that are most impacted by the slump.
She can even drill down to details to make further analysis. An underscored blue amount tells that drill
down is possible.
 (B) Done
11. Returning to the dashboard, he reviews the journals that are awaiting his approval.
Page 18
 In Journals portal > (T) Requiring My Approval
 Select Journal ‘Recruitment expenses adjustment’ in period ‘01-14’.
He selects one that he is familiar with and approves it directly from the dashboard by highlighting the row
and clicking on the Approve button at the top of the table.
 (B) Approve
 Select Journal ‘Recruitment Expenses Adjustment’.
She selects another journal….
 Click in Journal Batch name.
…and drills down to view the detailed journal in the Edit Journal page.
 Click on journal line and review Projected Balances
 Conditional: if needed click on (I) Refresh Projected Balances (upper right corner).
Page 19
He clicks on the journal line and reviews the Projected Balances on the right pane (select a journal line and
click on the Refresh icon if projected balances do not appear), and approves the journal by clicking on the
Approve button at the top of the page.
 (B) Approve journal
12. Returning to the dashboard
 (N) Navigator>General Accounting>General Accounting Dashboard
 (T) Pending Approvals from Others
He reviews journals that are pending approval from others.
 Open contextual action window by clicking on the orange square to the left of the name in the Current
Approver column.
He uses contextual actions to view the contact information for the next approver for one of his journals.
13. In the dashboard, he also reviews the journals that require attention and journal import runs that have failed
processing. He will contact his staff to resolve.
 (T) Requiring Attention
14. He scrolls down and reviews the accounting period status for the subledgers given the company is going
through the period end close.
 Scroll Down to Accounting Period portal
15. He also navigates to the Period Close Work Area
 (N) Navigator>General Accounting>Period Close
Page 20
She reviews the unaccounted transactions for subledger transactions and translation status.
 Close Period Work Area
Satisfied with the progress, he closes the Period Close Work Area.
Page 21
Demonstration Flow F – Details of Account Monitor
1. The demonstrator logs into General Accounting Dashboard and navigates to Account Monitor
a. Users can define account groups to monitor period, quarterly, or yearly balances, compared to the
same timeframe last year or compared to the immediate prior period, quarter or year. [Review the
different types of account groups pre-defined.]
b. Actual data can be monitored against budget data.
c. Users can define thresholds for account balance variances to trigger accounts to be displayed on
the Account Monitor.
d. Users can monitor detail accounts or combinations with parent level segment values.
e. From Account Monitor, you can drill down to detail account balances table, or pivot table in
Account Inspector. Further drilldown to underlying journals, SLA entries, and subledger
transactions is available. Graphs and charts can be used to highlight data trends and comparisons.
EXEMPLE DE DRILL => AP FACTURE AVEC IMAGING
Page 22
Demonstration Flow G – Details of Close Status region
- Make sure there are unaccounted and/or untransferred subledger transactions, and translation has been
run for one or more balancing segment values.
2. The demonstrator logs into General Accounting Dashboard and navigates to the Close Status region.
a. View period close status for multiple applications for a single ledger, ledger set, or related ledgers.
Hover cursor over the icons for each application to see the detailed close status of the different
applications.
b. Drill down from Close Status region to UIs where you can open or close periods for various
applications.
3. The demonstrator navigates to the Period Close Work Area.
 (N) Navigator>General Accounting>Period Close.
a. View unaccounted subledger transactions
b. View translation status for your ledgers
Page 23
Demonstration Flow H – Highlights of Financial Reporting Center
General Accounting Manager logs into Fusion Applications (caroline.valence/<weekly password>) and
navigates to the Financial Reporting Center (Navigator>General Accounting>Financial Reporting Center).
He selects Data Access Set ‘InFusion France SL’
It is during the month end close process, and he wants to review the latest financial statement figures. He
navigates through the folders Shared Folders>Financials>Financial Reports>InFusion France.
Click on the report ‘Infusion France Income Statement’ Mention the reports are showing real-time data in
the GL system and you can change the values of any of dimensions in the grid to retrieve different views of
the data.
Page 24
General Accounting Manager wants to review the current period’s results compared with the same period
of the last year. Tell the audience that you can view report output in a variety of output formats. Make sure
the period is set to 02-13 and that the other user POV are set as follows, if not change the period by clicking
on the AccountingPeriod dimension or any other dimension that needs changes.
The ‘Infusion France Income Statement’ shows the months’ results compared to last year’s results, with
variance calculated. Expand on one of the parent values (Personnel Costs, for example) in the report and
show how the graph dynamically changes to show the detail values as well.
He sees Revenue (account 706000 Services) has increased in 02-13 compared to 02-12 as expected. Also
the Revenue account 707100 – Sales of Goods has increased. In the LOV in the left top corner of the report
he selects to Preview User Point of View
Page 25
He selects Cost Center ‘402 sales Tertiaire ’, and product ‘265 DG950 Green Servers’
Page 26
He clicks on OK button and the report will run and display.
He expands the 70TTTT – Sales of Finished goods and services row and then clicks on the amount for
the 707100 –Sales of goods.
Page 27
A window opens with two options ‘Drill to Account Inspector’ and ‘Drill Down to Detail Balances’. He
selects the option “Drill Down To Detail Balances”.
This opens up detail balances showing detail revenue balances for each period during 2013.
Next, he clicks on the amount -57987, 55 for period 02-13 period. He wants to see the customer(s) that
bought this product.
Page 28
He drills further down on the account by clicking on the credit amount 34399 for the journal line. This
takes him to the sub-ledger journal lines and the transactions aggregating the product revenue for the
period.
By expanding the accounts transaction information on the bottom of the page he can view customer
information for each transaction. He selects different transaction in the table and then decides to view the
actual invoice for one of the transactions
Page 29
Details of Financial Reporting
The demonstrator logs into Fusion Applications and selects the Financial Reporting Center (Navigator,
General Accounting>Financial Reporting Center>Financial Reports>InFusion France). Highlight the
following:
a. Each user can save the financial reports that he works with into folders for easy access.
b. User can view individual reports or books, which are a collection of reports, with live data.
c. A variety of output formats are available (HTML, PDF, Formatted Excel, Excel Query-Ready).
Reports can also be embedded into MS Word documents and MS PowerPoint presentations.
Select a live report that shows data across multiple periods, open it, and highlight the following:
d. Reports can include graphs and charts, calculations and formulas, cell formatting. (See FR
Reporting Studio script on GSE Demo Docs site for more details on report definition.)
e. Annotations can be saved to reports (Not working in R7D15, see CKI #542467).
f. User can change the report content by selecting different values for various dimensions in the
Point of View (POV). Open the Member Selection window and highlight trees and account
hierarchies and select parent values which expand to child values.
g. Segment security rules prevent user from seeing data he does not have access to. [ not available in
the current release of InFusion]
h. User can expand on parent values within the report to display child values, across all levels of the
hierarchy. See the report InFusion France Financial Highlights for example. (Be sure to suppress
missing and zero values in the rows for the report in FR Studio.)
Page 30
f. User can drill down from FR to journal details and underlying SLA entries and subledger
transaction. You can demo this in any report that has expense/revenue balances.
Select the InFusion France Compte de Résultat (Actual vs. Budget) report that shows a comparison of data
between Actuals and Budget.
Note: Before proceeding to step #3 make sure User POV selections for InFusion France Compte de Résultat
(Actual vs. Budget) report are reset, as shown below.
If you have done any other user POV selections, not described in this script, these selections might have impact
to how reports will display, and you may need to change POV selections to get reports to display as you
expected.
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Oracle Finance Partner Lab - Paris

General Ledger Overview

Copyright © Oracle Corporation, 2008. All rights reserved.

Demonstration Flow A – Create Journal (Manual Entry)

Enter Journal Batch:

 Click (L) Create Journals in task list

Copyright © Oracle Corporation, 2008. All rights reserved.

 If warning, then Click (B) OK to continue

Copyright © Oracle Corporation, 2008. All rights reserved.

Create Journal in a spreadsheet

1. Pre Requisites for Demonstration Flow.

3. Highlight the following:

Copyright © Oracle Corporation, 2008. All rights reserved.

d. Highlight Submit options

e. Highlight update to record status and process submission

Copyright © Oracle Corporation, 2008. All rights reserved.

1. Pre Requisites for Demonstration Flow

d. Drill down on a journal from the dashboard to view journal details.

e. Also refer to the Journal Processing story board.

Copyright © Oracle Corporation, 2008. All rights reserved.

Copyright © Oracle Corporation, 2008. All rights reserved.

Copyright © Oracle Corporation, 2008. All rights reserved.

6. Select Manage Journals from the Task Pane.

7. Select your saved search to retrieve Unposted journals.

Copyright © Oracle Corporation, 2008. All rights reserved.

b. Highlight the ability to add fields to the search

8. Select a journal from the search results to view journal details.

Copyright © Oracle Corporation, 2008. All rights reserved.

12. In the Journal region, highlight:

i. Highlight View T-Accounts

Copyright © Oracle Corporation, 2008. All rights reserved.

13. In the Journal Lines Region

Copyright © Oracle Corporation, 2008. All rights reserved.

Navigator > General Accounting > Journals > Manage Journals

Click on (B) Search

(B) Manage Watchlist

Save and Close to complete Watchlist Creation.

Copyright © Oracle Corporation, 2008. All rights reserved.

Copyright © Oracle Corporation, 2008. All rights reserved.

8. Pre Requisites for Demonstration Flow

 Login caroline.valence/<Weekly PW>

 (N) Navigator>General Accounting>General Accounting Dashboard.

9. General Accounting Manager logs into the General Accounting Dashboard.

 Login caroline.valence/<Weekly PW>.

 (N) Navigator>General Accounting>General Accounting Dashboard.

 Conditional: Select the period ‘02-13’ if it’s not already displayed.

Copyright © Oracle Corporation, 2008. All rights reserved.

 In Account Monitor scroll to the right to display Change (%) column.

 Click again on the account 620000-629999

 Click on (I) Show Graphs

Copyright © Oracle Corporation, 2008. All rights reserved.

 Click (B) Done

 In Account Monitor scroll to the right to display Change (%) column.

Copyright © Oracle Corporation, 2008. All rights reserved.

From the dashboard, he can drill to detail balances or Account Inspector.

 In the POV select Amount Type ‘Base’

 Drag the Product segment to the row dimension

 Expand Product dimension, parent value “265”.

Copyright © Oracle Corporation, 2008. All rights reserved.

 Expand on Product ‘265’.

 In Journals portal > (T) Requiring My Approval

 Select Journal ‘Recruitment expenses adjustment’ in period ‘01-14’.

 Select Journal ‘Recruitment Expenses Adjustment’.