What is OFFICE PRODUCTIVITY?

Is a category of software that

addresses general business
needs such as document
creation, email, media editing
and content management.
What is APPLICATION SOFTWARE?
An application is a program, or group
of programs, that is designed for the
end user. Application software can
be divided into two general classes:
systems software and applications
software. Applications software (also
called end-user programs).
 EXAMPLE OF APPLICATION
SOFTWARE
Examples of general purpose
application software
– Word Processor
– Spreadsheets
– Presentation and Graphic Software
– Web Browser
 WORD PROCESSOR
• A word processor is an application software
used mostly for documentation purposes,
such as composition, letter writing, editing,
formatting and printing.
– Some features:
• Annotation
• Background
• Borders and Shadings
• Bullets and Numbering
• Font Case
• Font Specification
• Headers, Footers and page numbering
• Language translation
 SPREADSHEET
• A spreadsheet is an application software used
mostly as a simulation of a table or records
whereby a user can enter alphanumerical values
and manipulate them using formulae
• Some features:
– Worksheet area
– Values
– Labels
– Formulae
– Functions
– What-if analysis Recalculation
– Graphs and Charts
– Dynamic File Links
 PRESENTATION AND GRAPHIC
SOFTWARE
• Presentation software ( sometimes called
presentation graphics) is a type of application
program used to create sequences of words,
graphics and visuals that tell a story or help support
a speech or public presentation of information.
• Some features:
– Slide shows
– Charts and graphics presentation
– Multimedia elements
– Slide design
– 3D environment
– Content animations
 WEB BROWSER
• A web Browser is an interactive application
that allow the user to surf the internet and
visit webpages, check his email through a
simple interface while having background
protocol processing.
• Some features:
– supports a wide range of languages
– Can bookmark webpages and information
– Interactive supports
– Supports various media
– History of last visits
What is a COMPUTER?
A computer is an electronic device
that manipulates information, or data.
It has the ability to store, retrieve,
and process data.
You may already know that you can
use a computer to type
documents, send email, play games,
and browse the Web. You can also
use it to edit or
create spreadsheets, presentations,
and even videos.
Watch the video below to learn about different
types of computers.
video
HARDWARE AND SOFTWARE.
Hardware is any part of your
computer that has a physical
structure, such as the keyboard or
mouse. It also includes all of the
computer's internal parts, which
you can see in the next slide.
Software is any set of
instructions that tells the
hardware what to
do and how to do it.
Examples of software include
web browsers, games, and
word processors.
What are the different types of
computers?
When most people hear the
word computer, they think of
a personal computer such as
a desktop or laptop. However,
computers come in many shapes
and sizes, and they perform many
different functions in our daily lives.
When you withdraw cash from an
ATM, scan groceries at the store, or
use a calculator, you're using a type
of computer.
DESKTOP COMPUTERS
Many people use desktop
computers at work, home, and
school. Desktop computers are
designed to be placed on a desk,
and they're typically made up of a
few different parts, including
the computer
case, monitor, keyboard,
and mouse.
LAPTOP COMPUTERS
The second type of computer
you may be familiar with is
a laptop computer, commonly
called a laptop. Laptops are
battery-powered computers
that are more portable than
desktops, allowing you to use
them almost anywhere.
TABLET COMPUTERS
Tablet computers—or tablets—
are handheld computers that
are even more portable than
laptops. Instead of a keyboard
and mouse, tablets use a touch-
sensitive screen for typing and
navigation. The iPad is an
example of a tablet.
SERVERS
A server is a computer that
serves up information to other
computers on a network. For
example, whenever you use the
Internet, you're looking at
something that's stored on a
server. Many businesses also use
local file servers to store and
share files internally.
Other types of computers

Many of today's electronics are basically specialized

computers, though we don't always think of them
that way. Here are a few common examples.

Smartphones: Many cell phones can do a lot of

things computers can do, including browsing the
Internet and playing games. They are often
called smartphones.

Wearables: Wearable technology is a general term

for a group of devices—including fitness
trackers and smartwatches—that are designed to
be worn throughout the day. These devices are
often called wearables for short.
Other types of computers

Game consoles: A game console is a specialized

type of computer that is used for playing video
games on your TV.

TVs: Many TVs now include applications—or apps—

that let you access various types of online content.
For example, you can stream video from the Internet
directly onto your TV.
BASIC PARTS OF A COMPUTER
The basic parts of a desktop
computer are the
- computer case,
- monitor,
- keyboard,
- mouse,
- and power cord.

Each part plays an important

role whenever you use a computer.

VIDEO
 The computer case is the metal and
plastic box that contains the main
components of the computer, including
the motherboard, central processing unit
(CPU), and power supply. The front of the
case usually has an On/Off
button and one or more optical drives.

Computer cases come in different shapes

and sizes. A desktop case lies flat on a
desk, and the monitor usually sits on top
of it. A tower case is tall and sits next to
the monitor or on the floor. All-in-
one computers come with the internal
components built into the monitor, which
eliminates the need for a separate case.

COMPUTER CASE
 The monitor works with a video card,
located inside the computer case, to
display images and text on the screen.
Most monitors have control buttons that
allow you to change your monitor's
display settings, and some monitors also
have built-in speakers.
Newer monitors usually have LCD (liquid
crystal display) or LED (light-emitting
diode) displays. These can be made
very thin, and they are often called flat-
panel displays. Older monitors
use CRT (cathode ray tube) displays.
CRT monitors are much larger and
heavier, and they take up more desk
space.

MONITOR
 The keyboard is one of the main
ways to communicate with a
computer. There are many
different types of keyboards, but
most are very similar and allow
you to accomplish the same
basic tasks.

MONITOR
KEYBOARD
 The mouse is another important tool
for communicating with computers.
Commonly known as a pointing
device, it lets you point to objects on
the screen, click on them,
and move them.
There are two main mouse types:
optical and mechanical.
The optical mouse uses an electronic
eye to detect movement and is easier
to clean. The mechanical mouse uses
a rolling ball to detect movement and
requires regular cleaning to work
properly.

MONITOR
KEYBOARD
MOUSE
 Mouse alternatives
There are other devices that can
do the same thing as a mouse.
Many people find them easier to
use, and they also require less
desk space than a traditional
mouse.

MONITOR
KEYBOARD
MOUSE
 There are other devices that can
do the same thing as a mouse.
Many people find them easier to
use, and they also require less
desk space than a traditional
mouse.

MOUSE
MONITOR
KEYBOARD
ALTERNATIVES
 Trackball: A trackball has a
ball that can rotate freely.
Instead of moving the device
like a mouse, you can roll the
ball with your thumb to move
the pointer.

MOUSE
MONITOR
KEYBOARD
ALTERNATIVES
 Touchpad: A touchpad—
also called a trackpad—is a
touch-sensitive pad that lets
you control the pointer by
making a drawing motion
with your finger. Touchpads
are common on laptop
computers.

MOUSE
MONITOR
KEYBOARD
ALTERNATIVES
BUTTONS AND PORTS ON THE
COMPUTER
 Each computer is different, so the
buttons, ports, and sockets will vary
from computer to computer.
However, there are certain ones
you can expect to find on most
desktop computers. Learning how
these ports are used will help
whenever you need to connect
something to your computer, like a
new printer, keyboard, or mouse.
FRONT OF THE COMPUTER CASE

OPTICAL DRIVE
POWER BUTTON
The power button is used Often called a CD-
to power the ROM or DVD-ROM drive,
computer on and off. this lets your computer read
CDs and DVDs.

AUDIO IN/OUT (FRONT)

USB Many computers
(UNIVERSAL SERIAL BUS) PORT include audio ports on
the front of the computer
Most desktop computers
case that allow you to
have several USB ports.
easily
These can be used to connect speakers, micro
connect almost any type of phones,
device, including mice, and headsets without
keyboards, printers, and fumbling with the back of
digital cameras. They will the computer.
often appear on the front and
back of the computer.
BACK OF THE COMPUTER CASE
The back of a computer case
has connection ports that are
made to fit specific devices.
The placement will vary from
computer to computer, and
many companies have their
own special connectors for
specific devices. Some of the
ports may be color coded to
help you determine which
port is used with a particular
device.
BACK OF THE COMPUTER CASE
AUDIO IN/OUT
POWER SOCKET
Almost every computer has
This is where you'll connect
two or more audio
the power cord to the
ports where you can
computer.
connect various devices,
including speakers,
microphones, and headsets.

ETHERNET PORT
USB PORTS
This port looks a lot like
On most desktop computers,
the modem or telephone
most of the USB ports are
port, but it is slightly wider.
on the back of the computer
You can use this port
case. Generally, you'll want
for networking and
to connect your mouse and
connecting to the Internet.
keyboard to these ports and
keep the front USB ports free
so they can be used for
digital cameras and other
devices.
BACK OF THE COMPUTER CASE
P2/S PORT
SERIAL PORT
These ports are sometimes
used for connecting MONITOR PORT
This port is less common on
the mouse and keyboard.
today's computers. It was
Typically, the mouse port This is where you'll connect
frequently used to
is green and the keyboard your monitor cable. In this
connect peripherals like
port is purple. On new example, the computer has
digital cameras, but it has
computers, these ports have both a DisplayPort and a
been replaced by USB and
been replaced by USB. VGA port. Other computers
other types of ports.
may have other types of
monitor ports, such as DVI
(digital visual interface) or
PARALLEL PORT HDMI (high-definition
multimedia interface).
This is an older port that is
less common on new EXPANSION SLOT
computers. Like the serial
port, it has now been (

replaced by USB.
These empty slots are
where expansion cards are
added to computers. For
example, if your computer
did not come with a video
card, you could purchase
one and install it here.
FUNDAMENTALS OF COMPUTER
Characteristics of Computer
Characteristics of Computer
To understand why computers are such an important part of our
lives, let us look at some of its characteristics −
 Speed − Typically, a computer can carry out 3-4 million instructions
per second.
 Accuracy − Computers exhibit a very high degree of accuracy.
Errors that may occur are usually due to inaccurate data, wrong
instructions or bug in chips – all human errors.
 Reliability − Computers can carry out same type of work
repeatedly without throwing up errors due to tiredness or
boredom, which are very common among humans.
 Versatility − Computers can carry out a wide range of work from
data entry and ticket booking to complex mathematical
calculations and continuous astronomical observations. If you can
input the necessary data with correct instructions, computer will
do the processing.
 Storage Capacity − Computers can store a very large amount of
data at a fraction of cost of traditional storage of files. Also, data is
safe from normal wear and tear associated with paper.
Advantage of Using Computer
Now that we know the characteristics of
computers, we can see the advantages that
computers offer−
 Computers can do the same task repetitively
with same accuracy.
 Computers do not get tired or bored.
 Computers can take up routine tasks while
releasing human resource for more intelligent
functions.
Characteristics
DisadvantagesofofComputer
Using Computer
Despite so many advantages, computers have
some disadvantages of their own −
 Computers have no intelligence; they follow
the instructions blindly without considering
the outcome.
 Regular electric supply is necessary to make
computers work, which could prove difficult
everywhere especially in developing nations.
Characteristics
Computer ofApplications
Computer
Business
 A computer has high speed of calculation,
diligence, accuracy, reliability, or versatility which
has made it an integrated part in all business
organizations.
Computer is used in business organizations for −
 Payroll calculations
 Budgeting
 Sales analysis
 Financial forecasting
 Managing employee database
 Maintenance of stocks, etc.
Banking
Characteristics of Computer
 Today, banking is almost totally dependent on
computers.
 Banks provide the following facilities −
 Online accounting facility, which includes
checking current balance, making deposits and
overdrafts, checking interest charges, shares,
and trustee records.
 ATM machines which are completely
automated are making it even easier for
customers to deal with banks.
Insurance
Characteristics of Computer
 Insurance companies are keeping all records up-to-
date with the help of computers. Insurance
companies, finance houses, and stock broking firms
are widely using computers for their concerns.
 Insurance companies are maintaining a database
of all clients with information showing −
 Procedure to continue with policies
 Starting date of the policies
 Next due installment of a policy
 Maturity date
 Interests due
 Survival benefits
 Bonus
Education
Characteristics of Computer
 The computer helps in providing a lot of facilities
in the education system.
 The computer provides a tool in the education
system known as CBE (Computer Based
Education).
 CBE involves control, delivery, and evaluation of
learning.
 Computer education is rapidly increasing the
graph of number of computer students.
 There are a number of methods in which
educational institutions can use a computer to
educate the students.
 It is used to prepare a database about
performance of a student and analysis is carried
out on this basis.
Marketing of Computer
Characteristics
 In marketing, uses of the computer are following
−
 Advertising − With computers, advertising
professionals create art and graphics, write and
revise copy, and print and disseminate ads with
the goal of selling more products.
 Home Shopping − Home shopping has been
made possible through the use of computerized
catalogues that provide access to product
information and permit direct entry of orders to
be filled by the customers.
Healthcare of Computer
Characteristics
 Computers have become an important part in hospitals, labs, and
dispensaries. They are being used in hospitals to keep the record of
patients and medicines. It is also used in scanning and diagnosing
different diseases. ECG, EEG, ultrasounds and CT scans, etc. are also
done by computerized machines.
 Following are some major fields of health care in which computers
are used.
 Diagnostic System − Computers are used to collect data and
identify the cause of illness.
 Lab-diagnostic System − All tests can be done and the reports are
prepared by computer.
 Patient Monitoring System − These are used to check the patient's
signs for abnormality such as in Cardiac Arrest, ECG, etc.
 Pharma Information System − Computer is used to check drug
labels, expiry dates, harmful side effects, etc.
 Surgery − Nowadays, computers are also used in performing
surgery.
Engineering Design
Characteristics of Computer
 Computers are widely used for Engineering purpose.
 One of the major areas is CAD (Computer Aided
Design) that provides creation and modification of
images. Some of the fields are −
 Structural Engineering − Requires stress and strain
analysis for design of ships, buildings, budgets,
airplanes, etc.
 Industrial Engineering − Computers deal with design,
implementation, and improvement of integrated
systems of people, materials, and equipment.
 Architectural Engineering − Computers help in
planning towns, designing buildings, determining a
range of buildings on a site using both 2D and 3D
drawings.
Military
Characteristics of Computer
 Computers are largely used in defence. Modern
tanks, missiles, weapons, etc. Military also
employs computerized control systems. Some
military areas where a computer has been used
are −
 Missile Control
 Military Communication
 Military Operation and Planning
 Smart Weapons
Communication
Characteristics of Computer
 Communication is a way to convey a message,
an idea, a picture, or speech that is received
and understood clearly and correctly by the
person for whom it is meant. Some main areas in
this category are −
 E-mail
 Chatting
 Usenet
 FTP
 Telnet
 Video-conferencing
Government of Computer
Characteristics
 Computers play an important role in
government services. Some major fields in this
category are −
 Budgets
 Sales tax department
 Income tax department
 Computation of male/female ratio
 Computerization of voters lists
 Computerization of PAN card
 Weather forecasting
End of slide