HOW TO...

Letter of Advice
 PURPOSE

To Give advice To Encourage someone

General, personal or professional an employee, a relative, a reader or a
subordinate

To offer suggestions To ask

To a customer, subordinate, relative or friends For personal advice or recommendation
 HOW TO GIVE AN ADVICE
RESPOND QUICKLY TO A REQUEST
Give yourself time to think your answer through
carefully, but let the person know you care about
him/her and the situation by sending your letter within
a few days of receiving the request..
BE CAREFUL OF APPEARING
JUDGMENTAL
Avoid direct or implied criticism..
AVOID STRONG LANGUAGE
Strong language may discourage your reader.
KEEP THE TONE RESPECTFUL
No matter how you may feel personally about the
subject you are asked to give advice on or the person
who asked for it, keep the tone respectful, helpful and
congenial..
IF CANNOT GIVE ADVICE...
Express your regret. Suggest that someone else would
be in a better position to offer such advice. Avoid
comments or expressions of personal opinion unless
they are complimentary.
GIVE ADVICE ONLY ON WHAT YOU
HAVE BEEN ASKED ABOUT
Keep your advice simple and to the point..
 HOW TO GIVE ADVICE
IF SOMEONE TAKES YOUR ADVICE
GIVE PERSONAL ADVICE ONLY
maintain a tone of appreciation without any hint of
WHEN ASKED. condescension or feelings of superiority. Emphasize
Only when it is clear that someone has sincerely asked
the reader's strengths, rather than the value of your
you for i.
advice.

WHEN YOU ARE THE ONE SEEKING

ADVICE
IF THE TOPIC IS A SENSITIVE ONE
Look to people you know you can rely on.
Consider your approach carefully.
They should be worthy of your trust and be willing to
keep your request confidential.

SHOW GRATITUDE WITH A NICE

IF YOU USE THE ADVICE OR
LETTER
SUGGESTION
it is always a good idea to write a thank-you
Give appropriate recognition.e.
letter or letter of appreciation..