8/30/2017 ‘Business Requirements Document: a High-level Review [eX 100% Oaine Lean Sic Sigma Certification Inorease Your Efestiveness fee sucSigna Ctiaion—100% Oore| PURDUE ESUCEN Six O8igma Business Requirements Document: A High-level Review Many busnessos have a proceatin place oasis wih projet management ard nplementton. One oppounty for improverant voles making essorale estates othow big a projects era hw much fs gong to cost. hare are many ferent names fo tools used wih his proces: busines needs specication reurements specication of, rol, busines oquemens. Busines earn at he tal ates ofan ener hat mute performed moet he ‘xganiaatonal ajecve() while ramaining saluton néspanden. ‘Abusiness eauirementsdocunent (RO) dais the business sluton fora proj nung tne docurntston of cuslamer needs and expetatons. Tan inte irtonds to may xing (rintoduce now) hardwarlsowarea nsw BRD shold bs costs. The BRD process canbe incorporated win a Sx Sima DMA (Dene Measure, Arai, mprove, Cont! cure + To gan agreement with stakaholiers + To provge a oundlion to commie toa acho sre provide what the sluon neds to doo sty tne usta and buns’ nade + To roi input in he next phase fortis project, + To deere what nt how the cstomerbusiness needs wil be mel by the slaon ‘The BRO imprint Boca i the foundaton fo alsubeaquen projet deverbls, destin wha input and outputs ae assocaad wth each proeass function. The process fnson delves CTOs (rial 'e quay) CTQs delver he volo of customer (VOC). The BRD cesses what he sytem woul lok ko trom busines perspective “The BRO datngushes babwees he business sluton and he technical soho, When examining the busines soln the RO shoul answer the question, “What des the business wan! odo” Far axampl, ta business wan to sa 100 Botes ord wie ach ght dung @ eed conference andthe wine ‘ust be 57 dogressFahrenit whon poured. The ecrial soliton shoul support the business sluion, Fo exam, he company would nee a wie rao or refigratonslorage unt capable ot hong 200+ bates operating btwaan 48 and 2 agrees Faber Who Should Be Involved in the Creation of the BRD? ‘Arumbe of eams and parars shou tetas BRD + Business parners) + Process comers) or representatives + Subject mater expos + Crangefprojeclroduct management, quay department andor IF mnggerent as nced or avaale Prerequisites for BRD Prraquse one for @ BRD sho project chara, cosod during the dana phase a DMAIC project The BRD provides the eapotuny to review he projet hart to ensure that the objective, goals, cope project tea, and approvers are aceuraly rel. Proraquite wo i curont mironmentasessmont rated during the measure phase, This icutesa dota procoss map ofthe curentomiroxent gtlhting aces that wl be changed during Me poet. Detaled asi process maps sroudinctude + Chay sesined start andor pins af te procass + Level wo and tee process fnaons + Died as of rnerk ara non-value adds saps + ele time, capscy and rework information fr each sroosss sop a5 avalale tno for enc CTA fore erent environ Prrequile hee is CTOs, oie in eter he define or ransure phases, nd valdaled wih aaaine measurement, ges and pecans. ps/lmwwisixsigma, comlimplementaton/project-selection-rackng/business-requirements-document-highleve-review w8/30/2017 Business Requirements Document: @ Highevel Review + Tgetrominal vl: What isthe aim fhe produtiarice? If there was never any variation nha products, th wold be the canst ale + Spettoalon ints: How much vara she customer wilng to tolerate nthe dellvary ofthe produto sevice? Dafne upper an awe pecteaton ks + Allowable defect ae: How atten are the poducars wig ls reduce aprodu ce outside he specttton its? Prerequlte fou he target srutenmnt assessment created he measure phase, en ncluses @ deta process map of he ttge envionment indus lovl wo funetons, When engising betwee eel oof hres fuctons, fou he procass uncon ino ho otowing clog + Poop Post are processing infrmaton and raking ceisions [cre eam designs Ngh-svel design tow-ovel design (HLDILO}] + Systomstpeele: Systom processing infomation and people ar making the dekons + sthguoh between employ + ahban. Far each acess uncon or mpc ssessment Overall Project Details and Best Practices ne BRO appendix can be usd at a numberof proj tal constants, assumption and dependence, buslness ue, scope, measurements reporting tert ysl te set. Contr te ils es wl at ne oer + Aro nore any reqatory or geegraph constrains (stata ln to consi? fs, these constrains neat be clearly cooumeries nthe process dtl {ate the BRO era he evra projet ea sacton of be append + What ssumtionsordopendencis aly? + nat business es spy? + Arotore any measuromons :reparing requirements that appli th poe? Best Practices 1. Nakai cope: view apt the 3c0p8 ws ced sed nw proces dal abl, enti ny change to whats nor ctf scope now a he requrements nave boon dovslopes. Cama is para cbaring ho businoss partners) sro ad lek downto zope ofthe project. Any changes to 2. Create ayers inpacea document Create a desgnelements diagram + Press Materia ands + Prost + Machinery an equpment + ters as necessary (cepending onthe orgazation) 8 Detintons and accor: tne any arms nat any Packaging the BRD Package he BRD so ithas logical ow ans e35y allow. An example of a highvel Isto sections follows erstod ya. Project overew nducng projet carer infrmaton, sone, and cbecvas + Curent envéonmant asasament nd syst overdew abe setanal datas below) ‘vera project business ue + tnpselsesassmen! ehbona for process functions) Furctoralrequrements esatonal deals below) + Data tobe hal (adetons daa avaible blow) Schadule ar budgot Approve information Business Partner Sign-off ‘Business parmats shoul be ace parelpais io he development of the BRD, bua al evlew and sigafoo ps/lmwwisixsigma, comlimplementaton/project-selection-rackng/business-requirements-document-highleve-review8/30/2017 ‘Business Requirements Document: a High-level Review ‘There ae a number af tems included athe BRD hat requ detaed documenaton to ensure sucesstullnpleeratn. Following hgtevel overview of tho ype of doa to condor: Sample questions for he cuenteneronmant sessment rd systems overview ow many users aro there? Ar they ha samo ype of sor or forant? ‘iat tevel of computa experience wine uses have (ris nee? Wats he roqued secur? + Ae nate naare const ptworkd or sane-aone? at are the aprormate manor of ecods required inital isthe antiptes growth? + nat tactical supper i eoestary and avalible inhouse? Wat oer ystems + Backup. Dasibe ne caren bac-up regne (8. 808 back-up oneidy) How wl he new system wih his? Hh snot cent dsined thn think how mach ia could be advent lot. For example woulditbe a mor ister # be ast 30 minutos of work wa lt, could yostrday’st woes dala be rata? Deliverables. Wha are he expectations sytem, hap le, documentation fl sourcecode, ing, support, 7 Dll what is estan versus ice.D0 not axzomatcaly ask or varying unless nacassay Ifthe projac manager Ito manta tho systom maka sure he Stas hats requ the il source cade ternatvely the developer to maintain he sytem consis stag or an escow agreement (whee the sure i hald by an ndopendent thd arty). Bo spsctc about tools necessary thap he developers unwling provi the suppor necessary fri someone aso who wl 10 rgtttcoreunicnte? ‘The functional equrements secon shouts deseibe "what the system Io aozompish ater han ho "how Develop a pranitzed Ist sma ‘oh otowng + Adtaed desertion ofthe equirrent inciting goal (e.g, produce report of spendiépartnentiear on demand wih te use alec the department and te financial oar required), itis nocsssery to know how the compary defines the financial year. + How important itis raqurement essen peered, rea to have, 2 esse)? + Any known dsigninplorniaton sues clatg ots roquramnt? + Does requrementoract wih eer tequvemers? Data to be Held: Sample Advice Describe expacted data tabs. Examples Indude customer records, contac deals, machine records, te, Provde as much éetalas posse righ const ofa name, ads, lophone number fe, mobile number, region, business ype, numberof employees ee Ia ry nig el (soc a @ oe number and show how aorent als relate to each wher (vty imporart For example projet reread to customers rough customer number. Each tustomar can have none, ona ot mary soca projets. Each proj reales lo ae or more jobs. Ajo cane independeny af projet bul wile _ssocatea wih 8 cusiomes. A project wills have ony one custome, Ine not usualy nacesar le dene he ables database lems (caster number es lan nage) but exatas of the dae be hatin a ois is set (62, atypical ob numbor maht be FH/1234 where FH inioats the department underakng the ob and 1234s a unique rum. npracos a god database signer woul then ecagnze Mat he Ye ob numbers etl the 1234 par and the FH ust an assoc ld). the manu ae of any els kre, —forexample, “Company Name” fel i 100 characters then nei hs, there ce any able dato from existing syetems then provide these ndeating any roqured changes. Summary ‘As wi any oot the BRD can have Sth benos and tira med. Sane derived tom a ood BRD incude reduced changes dng th mprove and contol pasos of DYAIC and reduced Ue a deployment. Falue mado rom poor BRO means the systom developed wil nl mest businoksrqrements. Creating 3 successid BRO requires planning and coorsination. Thee ere a few best paces tnt sheult be ollowod inthis procs. The lam shout hold a dicated of tte session lo comple he BRO wt alrogured resources 10 percent aval. Scheduling ithe hay lo suceaes hee. A each older ie cmpleled ‘thin he methodology bulls the BRO, Allow a oneateek deans ois acton ems rom feof. sesion and hold inal evi session two ones hours far completion of etn tens processes 4 FOO IK Tt Wit this course you wl beable tin anyone in your company onthe proper techniques for value stream mapping including identtying waste, whethoritbe a transactional process, manufacturing issue, medical procedure, or person issue. ea | Featured Product - Value Stream Mapping (VSM) Course Leeeneeeee If You Loved This Article, You Might Also Love 4 Tina Steps to Successful Six Sma Project Selections 2.Using Crtical Path Analysis to Prioritize Projects ps/lmwwisixsigma, comlimplementaton/project-selection-rackng/business-requirements-document-highleve-review8/30/2017 ‘Business Requirements Document: a High-level Review ‘Tags: Project Selection & Identifeaton Comments Megha ‘Thank you Me Sous, lam arocnt Enginoeing graduate asping to bo a Business Analyst and this are fvory hp 3) ely ‘ery uetulinomation. Thane You Reply Pamela Thank youth ovacy whet we nesdes ‘sel infrmaton, Thankyou Mr, Sod Resly ‘Thora One should abet understand te ierence between Business Regurerans and Functional Speceaons. ‘Businss requirements should focus on what the lent was, not how thoy wat. Ones he compete requirements ae gathered ta soliton shoud be ecunsed, There ray be mare than one typeof alten that wil met he resource aaa, t, an wlan esinaing the ime aque o dave the atten tothe alert ‘Thon he spaccatons souls be writen base ante aaitlon lo meet th requirements. Thi is whore he busines ahs range workshops theron teams voted nthe project discuss the Ul desgn enanges, OB changes, fchlecural changes, ez. These teams wil comerse of Soreopers, OA 8, data secuny, ec. Reply devesh purwat voy nice arian havea useulrowedg or overall understanding of BRD. provost ‘hans ‘The ails wonder, fomntve, Thanks, Reply au Josh ogars, Ra Joe TCS ooneutert hps/lmwwisixsigma, comlimplementaton/project-selecion-rackng/business-requirements-document-highleve-teview8/30/2017 ‘Business Requirements Document: a High-level Review Xeruba Ths I an EXCELLENT document. ans 59 much so succinct exoessng your expertise. srovded the Wo | needed! nave an “envzonmant question hougs How does oe respond when tangs ae cone m2 way tal ceates people ae dong enough Io eros Hof hae “Tatofto doe, but are't proving whats ees ote BRD othe cases ofthe projec frat mai? Forietaroe, wae of wrk ick for & ‘woos or projet or ies rm he customer. an the PM had basil Neshos the bs reqs salon, ul he GRO was ssghed someone ‘ie acral lea to produce (277) He baal caplet and pase ioe BRD tampa om documensIcesla ding ihe eshng Out ‘process, ing materia oz. b smal bing nested he's as no REAL understanding fhe business need, Why wav! the PM assign Fite BRD, and make tds the sare dy she hast presrt to he Service Level Managers or ig of? The core sa has had no inet revaw i colaboratvaly and maka nooded aqustrants. And wha’ the best Selamat way oespond..s0 | don tng he technical ans, appear ‘question he judgement of he PM, but sil ensre ha th Business neds ar ler an prety epresantd?. Do Isr emails expressing my conaema to he entre tam. Dol st tght and hoe forte bast Do Itak wen the PM fina, he echnical ena fine Sigh, the! Richer Fortin Very good artic, Resumes vary wal the basis. Thank you, ash Avery 9004 arte for ference Resly Good iight on BRO. Good ariel Reply ean Uddin Anmad Excelent werk, ight appreciable ‘Anonymous sett fomaton for business anajss to wete busines requirments forthe beter tpt rom he poet Reply ‘amalpha Splndi aril made mest ofmy corfusions go away abt he TOC ofa BAO. Can you lease labora th Sifrences of Bus Regs vs Teoma Regs a ifthe Fanta e's e he bige between th bth.” Reply ‘caroon ‘BRO: An accurao and comple desciptn speatving what the nd product wil acttok ke when completed an sccepeds crud oa pojct=6 Thanks, | example documont woud have boon ics. know youve ofoctvey proves that nto “porous ‘ecto BRD canbe ease to understand and comprar Reply hps/hmwwisixsigma, comlimplementaton/project-selecion-rackng/business-requirements-document-highleve-rview8/30/2017 Business Requirements Document: @ Highevel Review Neely Auld, Kut you Reply sason 20d more examples here. thankyou ‘ny moughts on sereey on doc as equted..overing laws hats meta oar simadam. Vary ice concept regatne document ut also want soma mages ofA documents becouse i Reply Roland 0. Damissah Very inesve and use are David Sogeke Desc Stroud “Tank you vary uc oti ace, you mad oko spe wi be inlet in moe of your al, Louise Davies Britons, excelent ate eal helped me “Trans for alth information on 8D, Very use Reply ike your document ah BRO. Tks) Reply Minax Kachhays vera for, lesing people. Thanks, gest man Michael Nwafor Ver inorratve ane pragmatic arile Resly hps/lmwwisixsigma, comlimplementaton/project-selection-rackng/business-requirements-document-highleve-tview8/30/2017 Business Requirements Document: @ Highevel Review Reply Very helpful emnation: but woud ke to s60 an actual picture plu of he business requroments acumen os Cejka Executive Search for Renown Health Vice President, Quality and Safety at Renown Health See Also ‘SISIGMA GREEN BELT CERTIACATION SIKSIGMACERTIACATION COSTS DATAMANAGEMENTTOOLS LEAN SIKSIGMACCERTFICATION SWKSIGMA TEMPLATES BUSINESS PROCESS MAPPING BUSINESS PROCESS ANALYSIS ONLNESKSIGMATOOLS con rackinglbusiness xequirements-document-high-level-review! 1"