1347 Gazette

The University of the Philippines
VOLUME XLIX
GAZETTE NUMBER 7 ISSN No. 0115-7450
DECISIONS OF THE BOARD OF REGENTS

1347th MEETING, 28 AUGUST 2019
Table of Contents
I. MATTERS ARISING FROM THE MINUTES OF THE

PREVIOUS MEETINGS
A. 1335th BOR Meeting, 31 May 2018
1. On the compliance with environmental laws such as Solid Waste

Management and Clean Air Acts ……………………………………………
1
2. On the mental health program of UP………………………………………..
1
3. Status report on the matter of overload pay of faculty members……………..
2-4
4. On the review of Tenure Rules ……………………………………………..
4-5
II. MATTERS APPROVED BY THE BOARD
A. GOVERNANCE MATTERS
1. Appointment of University Officials………………………………………….

5
2. Proposal of UP Los Baños to rename the Electrical Engineering Building of
the College of Engineering and Agro-Industrial Technology (CEAT) into
"Dante B. de Padua Hall" in honor of the late Dr. Dante B. de Padua……… 6
B. ACADEMIC MATTER
1. Creation of an additional slot for the Varsity Athletic Admission System

(VAAS) for Academic Year 2019-2020……………………………………… 6-8
________________________
NOTE: All blacked out parts have been REDACTED in compliance with RA 10173 (Data Privacy Act of 2012).
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1347th BOR Meeting UP Gazette
Decisions of the Board of Regents
28 August 2019 Volume XLIX No. 7
C. FISCAL MATTERS
1. Request of the Agricultural Machinery Testing and Evaluation Center

(AMTEC) of the College of Engineering and Agro-Industrial Technology
(CEAT) for authority to purchase two (2) service vehicles in the total amount
of PhP3,315,500.00, which will be used in testing of machineries and other
related activities of AMTEC…………………………………………………. 9
2. Institutionalization of the UP Baguio Day Care Center and Establishment of
a Trust Account and the utilization thereof…………………………………… 9-10
3. Reprogramming of UP Los Baños’ unexpended obligations from prior years
in the amount of Seventy Million Pesos (PhP70,000,000.00)……………….. 10-12
4. Reprogramming of UPM-PGH’s unobligated income in FY 2018 in the
amount of Three Hundred Eighty Nine Million Two Hundred Thirty Three 13-14
Thousand Nine Hundred Twenty Nine & Pesos 65/100 (PhP389,233,929.65)
5. Deed of Donation between the University of the Philippines and Aboitiz

Foundation Inc. for the donation of two (2) desktop computers, two (2)
laptops, and associated peripherals in the total amount of PhP402,000.00, for
the exclusive use by the Nationwide Operational Assessment of Hazards 14-15
(NOAH) Center ………………………………………………………………
D. ADMINISTRATIVE MATTERS
1. First Request for Temporary Waiver of Faculty Tenure Rules in favor of the
faculty members of the different CUs………………………………………. 15
2. Appointment of Faculty: Transfer to permanent status ……………………… 16
III. MATTER CONFIRMED BY THE BOARD

1. Confirmation of matters approved via referendum conducted on 15-22 August
2019: "Request of the Marine Science Institute (MSI), UP Diliman for authority
to purchase four (4) used but refurbished vessels in the total amount of
PhP120,000,000.00, for MSI's research activities in the Philippine Rise"………. 16-17
ii
IV. MATTERS FOR INFORMATION OF THE BOARD

A. CONTRACTS/AGREEMENTS
UP System
1. Memorandum of Understanding among the University of the Philippines,

Singapore Cooperation Enterprise (SCE), and the International Finance
Corporation (IFC) …………………………………………………………. 18
2. Memorandum of Agreement among the University of the Philippines, the
Department of Science and Technology (DOST), and the Philippine
Council for Health Research and Development (PCHRD) ……………….. 18
UP Diliman
1. Agreements for implementation of the Institute for Small Scale Industries:
a. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Science and Technology Regional
Office VIII (DOST RO VIII) for the conduct of a Business Resilience
and Technology Mapping Workshop………………………………….. 18
b. Memorandum of Agreement between the University of the Philippines
Diliman and the Department of Trade and Industry – Cordillera
Administrative Region (DTI-CAR)Memorandum of Agreement
between the University of the Philippines Diliman and the Department
of Trade and Industry – Region 4A (DTI Region 4A) ………………… 18
c. Memorandum of Agreement between the University of the Philippines
Diliman and the Department of Trade and Industry – Region VI (DTI
Region VI)……………………………………………………………... 19
d. Memorandum of Agreement between the University of the Philippines
Diliman and the Department of Trade and Industry – Region XII (DTI
Region XII)……………………………………………………………. 19
2. Memorandum of Agreement between the University of the Philippines
Diliman and the Mines and Geosciences Bureau (MGB) …………………. 19
3. Memorandum of Agreement on Student Exchange and Agreement on
Academic Cooperation (Second Renewal) between the University of the
Philippines Diliman and Kangwon National University (KNU), South
Korea ……………………………………………………………………… 19
4. Memorandum of Understanding between the University of the Philippines
Diliman and Tunghai University, Taiwan ………………………………… 19
Diliman and the Music and Dance Faculty of the Academy of Performing 19
Arts in Prague (AMU) ……………………………………………………..
iii
6. Memorandum of Understanding on Academic Exchange and

Memorandum of Agreement on Student Exchange between the University
of the Philippines Diliman and Nara Women’s University (NWU), Japan… 20
7. Memorandum of Agreement between the University of the Philippines

Diliman and Kalibrr Technology Ventures Inc. …………………………… 20
8. Memorandum of Agreement on the Exchange of Students between the

University of the Philippines Diliman and Yokohama National University,
Japan………………………………………………………………………. 20

Diliman and Jeonju University (JU), South Korea ……………………….. 20
10. Contract of Award among the University of the Philippines Diliman, the
Philippine Council for Agriculture, Aquatic and Natural Resources
Research and Development (PCAARRD), and Charissa M. Ferrera
(Awardee) …………………………………………………………………. 20
11. Program Contract between the University of the Philippines Diliman and
the Japan International Cooperation Agency Project Office for ASEAN
University Network/ Southeast Asia Engineering Education Development
Network (JICA Project for AUN/SEED-Net) on Regional Conference
Program …………………………………………………………………… 21
12. Program Contract between the University of the Philippines Diliman and
the Japan International Cooperation Agency Project Office for ASEAN
University Network/ Southeast Asia Engineering Education Development
Network (JICA Project for AUN/SEED-Net) on Collaborative Research
Program …………………………………………………………………… 21
UP Los Baños
1. Memorandum of Understanding and Memorandum of Agreement on

Student Exchange between the University of the Philippines Los Baños and
Chiba University, Japan …………………………………………………… 21

Los Baños and Kumamoto University, Japan …………………………….. 21
B. OTHER MATTERS
1. Report by UP Visayas Tacloban College on the forthcoming transfer of UP

Visayas Tacloban College (UPVTC) to the Sta. Elena campus …………… 21
2. Report by UP Manila Health Sciences Palo on Sta. Elena Campus
Development Plan…………………………………………………………. 21
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V. OTHER MATTERS
1. Briefing on security contracts and security protocols…………………………….. 22
2. On the matters of Staff Regent Pedrano:
2.1 Release the masterlist of all unfilled plantilla items for publication………..
22
2.2 Implement 20% premium increase across all CUs………………………… 22-23
2.3 Draft a letter for BIR to exempt workers receiving below P250,000 each
year from the payment of income taxes…………………………………….
23-24
2.4 Verify with the System Accounting Office reasons of delayed remittance of
PhilHealth contribution to some workers…………………………………...
24
2.5 Regent Farolan requested VP Yunque on matters regarding non-UP
contractual workers to: ……………………………………………………. 25
a) find solutions that UP can solve without having an issue with DBM
b) solutions that only DBM can address
c) issues where UP's hands are tied
2. Proposed entitlements of the Executive Director of the National Institutes of

Health, UP Manila…………...………………………………………………….. 26
3. Correction of the list of candidates for graduation of the UP Open University

confirmed by the Board of Regents at its 1346th meeting held on 31 July 2019,
to remove the name of .......................................................... 26
4. Update regarding the meeting with PNP held last 27 August 2019……………… 26
5. Follow-up dialogue of the President with the non-UP contractual workers……… 27
6. Update on the promotion of REPS and Administrative Staff…………………….. 27
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DECISIONS OF THE BOARD OF REGENTS
1347th Meeting, 28 August 2019
I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

MEETINGS
A. 1335th BOR Meeting, 31 May 2018
1. On the compliance with environmental laws such as Solid Waste

Management and Clean Air Acts
1.1 Regent Farolan reminded the Board of his request from the last Board
meeting for a status report on the compliance of the University with
environmental laws such as Solid Waste Management and Clean Air Acts.
1.2 Secretary Lara informed Regent Farolan that the Office of the Secretary
of the University had already written UP Diliman regarding the matter,
setting the deadline for the submission of their report on 23 August 2018.
When the OSU followed up with the Office of the Vice Chancellor for
Community Affairs, they said that the report was not yet ready, but it will
definitely be submitted before the next Board meeting.
1.3 Regent Farolan emphasized that he was interested not only in UP

Diliman’s compliance with the aforementioned laws, but that of the other
CU’s too. He requested that the other CU’s be directed to submit their
reports on the matter as well.
Board Action: NOTED
2. On the mental health program of UP
2.1 Regent Farolan said that although there was already a special BOR
briefing on the mental health situation of students, faculty, and staff, he
said that it would be appreciated if the Board would also be updated on
the specific actions that will be taken by the UP System and the individual
units on the matter.
Board Action: NOTED
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28 August 2019 Volume XLIX, No. 7
I. MATTERS ARISING FROM THE MINUTES … (cont’d)

A. 1335th BOR Meeting, 31 May 2018 (cont’d)
...
3. Status report on the matter of overload pay of faculty members
3.1 At this point, President Concepcion called on Vice President for academic
Affairs, Ma. Cynthia Rose Bautista, to give a status report on the matter
of overload pay of faculty members.
3.2 Vice President Bautista explained that issues on overload pay of faculty
members started during the time of UP Diliman Chancellor Caesar
Saloma, who laid down the policy that while permission may be granted
to open small classes (i.e., 10 students or below for undergraduate classes,
and 5 students or below for graduate classes), faculty members who will
handle said classes are not to be given overload pay. The intent of the
policy is to discourage the opening of small classes and consequent
overloading of units by faculty, due to efficiency and budget constraints.
A faculty member is considered “overloaded” when the faculty member
handles more than twelve units per semester.
3.3 In a dialogue between the UP Diliman administration and the two
departments involved, it was decided that, effective AY2019-2020, the
Office of the Vice Chancellor for Academic Affairs (OVCAA) will
recommend approval of the payment of overload credits for small classes,
provided that that the requesting units justify and explain that they have
explored all administrative solutions to avoid offering small classes,
recognizing that it is not normal and efficient to do so. Small classes are
inextricably linked to degree programs that have fewer students.
3.4 Vice President Bautista added that there are different issues in other UP
campuses, particularly the case of faculty members who have several
administrative load credits (ALCs) while at the same time handling small
classes. All these are now being reviewed and harmonized.
3.5 Regent Go inquired if just allowing the policy on overload to stand is an
administrative solution to avoid the problem at hand. Vice President
Bautista explained however that there are degree programs that are
necessary but do not always have the required number of students per
class. These are the specialized courses like the humanities and the social
science courses that have smaller enrollment.
3.6 President Concepcion further clarified that for regular classes being
offered by colleges for their respective degree programs, the class has to
be offered even if there is only one student enrolled in that class, and the
faculty handling it will be entitled to the credit the course requires.
However, for classes being requested by students to be opened in order for
them to graduate on time, the minimum number of students required to
open a class should be met. If the enrolment is less than 10 students for
undergraduate classes, or less than 5 students for graduate classes, then
the class will either not be opened, or, where a class has been opened but
does not meet the required number of enrolees, it will be dissolved.
2

...

...
3.7 Regent Guillermo shared Vice President Bautista’s point that there are
really highly specialized areas of study in the University that have
relatively smaller number of enrolment. Disciplines related to culture,
literature, and poetry, for instance, are not necessarily marketable courses
but are very important for the nation. In the case of the College of Social
Sciences and Philosophy (CSSP) and the College of Arts and Letters
(CAL), the problem is that they are offering highly specialized courses but
at the same time they are also service colleges. Therefore, a senior faculty
who has full teaching load of regular subjects is also required to teach very
specialized areas of study to the MA and PhD students.
3.8 President Concepcion said that this is the reason why UP Diliman is now
recommending approval of overload pay even for small classes because
the faculty should be paid for services duly rendered. Vice President
Bautista said that there are nuances to this such as a strong justification
from the units for opening small classes as explained by the Faculty
Regent. There may be courses that may not be as needed and that may
have alternatives and so it is up to the department to manage and work out
the problem. The general policy remains that small classes are not
allowed, except for special cases where they are necessary.
3.9 In response to Chair De Vera, Vice President Bautista said that the reason
of UP Diliman for changing the policy on overload, other than cost
implications, was to shift away from too many overloads, and to get the
faculty into research rather than overload teaching.
3.10 To the query of Regent Go, Vice President Bautista replied that the ideal
situation is that a faculty should not carry twelve (12) units of purely
teaching load because they also do research and/or administrative work.
One way of handling underloading is, if a faculty is underloaded for a
particular semester, then s/he can make up for it in the next semester or
during the midyear. Another way is to give additional assignments or
administrative work.
3.11 In response to Regent Farolan’s query on whether the same issue prevails
in other CUs, Vice President Bautista stated that she called a meeting with
the Registrars of other CUs and she found that each Registrar had his or
her own way of handling similar problems. That is why they are now
harmonizing policies and procedures in their ongoing study.
3

...

...
3.12 Vice President Bautista stressed that the matter for approval by the Board
is the change in policy on overload such that effective AY 2019-2020,
faculty members who are handling small classes will get overload pay,
provided that there is a strong justification from their respective units that
they have exhausted all possible administrative solutions to the issue of
small classes.
3.13 The motion to approve the foregoing change in policy on overload being
duly made and seconded, and there being no objections, the Board
approved the same.
3.14 Regent Pedrano moved that the approved change in policy on overload be
applied across CUs and not only in UP Diliman. Regent Farolan seconded
the motion. There being no objections, the same was approved.
Board Action: The Board APPROVED the change in policy

on overload such that effective AY 2019-
2020, faculty members in all CUs who are
handling small classes will get overload pay,
provided, that there is a strong justification
from their respective units that they have
exhausted all possible administrative
solutions to the issue of small classes.
4. On the review of Tenure Rules
4.1 For the information of the new members of the Board, Vice President
Bautista briefly explained the minimum qualifications for tenure of faculty
set by the University.
4.2 However, the Board has been receiving a number of waivers of the tenure
rules almost every Board meeting, usually because they have not met the
requirement to publish an article in a refereed journal or academic
publication. Consequently, the Board ordered the Office of the Vice
President for Academic Affairs (OVPAA) to review the tenure rules of the
University, expressing its preference not to approve requests beyond a first
waiver.
4

...
4. On the review of Tenure Rules (cont’d)

...
4.3 The Board gave one (1) academic year ending in July 2019 for the
OVPAA to finish its review and submit to the Board recommendations on
how to address this matter.
4.4 Due however to unexpected complications which were explained to the

Board, Vice President Bautista informed the Board that the committee she
created to review the tenure rules requested an extension up to 26 August
2019 to consolidate and process all the gathered data. Regent Guillermo
also reminded Vice President Bautista that the academic union must also
be consulted as provided in the Collective Negotiation Agreement (CNA).
Therefore, the new tenure rules would only be ready for submission to the
Board in September. In any case, the Board is no longer allowing waivers
beyond a second waiver.
4.5 In response to Chair De Vera’s query on the timeline of consultations with

the academic union, Regent Guillermo said that he would ask the
academic union to ensure that the new tenure policy would reach the
Board in time for its September Board meeting.
Board Action: NOTED
II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE
1. Appointment of University Officials
1.1 At this point, the Board went into an executive session.
1.2 The Board appointed Dr. Rodel G. Maghirang as Director of the Institute
of Plant Breeding, College of Agriculture and Food Science, UP Los
Baños, effective 28 August 2019 until 27 August 2022.
Board Action: APPROVED
5
II. MATTERS APPROVED BY THE BOARD (cont’d)

A. GENERAL GOVERNANCE (cont’d)
...
2. Proposal of UP Los Baños to rename the Electrical Engineering Building
of the College of Engineering and Agro-Industrial Technology (CEAT)
into "Dante B. de Padua Hall" in honor of the late Dr. Dante B. de Padua
2.1 President Concepcion explained that the Electrical Engineering building

of the College of Engineering and Agro-Industrial Technology has no
name yet. UP Los Baños is now proposing to name the said building as
the “Dante B. de Padua Hall” in honor of the late Dr. Dante B. de Padua,
who was the first dean of CEAT. He said that the process for naming a
building, including, among others, consultations with stakeholders and
background check on the person after whom the building is proposed to
be named, has been followed by UP Los Baños and the UP System. No
derogatory information was obtained, nor significant objections made to
the proposal. He moved for the approval of the said proposal.
2.2 In seconding the motion, Regent Farolan attested that all stakeholders
from CEAT that he consulted have only good words for the late Dr. De
Padua.
2.3 There being no objections to the motion duly made and seconded, the
Board approved the renaming of the Electrical Engineering building as
"Dante B. de Padua Hall".
B. ACADEMIC MATTER

(VAAS) for Academic Year 2019-2020
1.1 President Concepcion moved for the approval of one additional slot for
the Varsity Athletics Admission System (VAAS) for AY 2019-2020.
There being no objections to the motion duly seconded, the same was
approved.
1.2 Chair De Vera shared his conversation with a UP alumnus abroad who
related how the lack of information about the university’s athlete
recruitment program prevented them from reaching out to the university
for the possible recruitment of their children who were very good
basketball players. He moved that the Board ask the College of Human
Kinetics to brief the Board on the recruitment process for athletes so
members of the Board can use their networks to help in whatever way
possible.
6

...
B. ACADEMIC MATTER (cont’d)

(VAAS) for Academic Year 2019-2020 (cont’d)
...
1.3 Chair De Vera also observed that other UP campuses are not maximizing
the opportunities of regional athletic meets such as the State Colleges and
Universities Athletic Association (SCUAA) regional conferences. He
shared that during the opening ceremonies of the 34th Regional SCUAA-
Games held at Borongan City, UP athletes coming from UP Visayas
Tacloban College had the smallest delegation and participated in the least
number of sports compared to other participating SUCs in Region VIII.
They even had the worst uniforms. The same was true with UP Visayas
Iloilo athletes who competed in SCUAA games in Region VI.
1.4 Chair de Vera asserted that UP, as the national university, should ensure
that it participates even in the regional athletic meets. He then moved that
the Board ask the Chancellors to brief the Board on what their sports
programs are, and how they maximize the opportunities in the different
regions of the country.
1.5 President Concepcion said that the participation of UP Diliman is limited

to the University Athletic Association of the Philippines (UAAP) and its
resources are concentrated therein. In order to address the sporting
requirements of other CUs, there is now a plan to put up a College of
Human Kinetics in UP Mindanao to fully maximize the sports complex in
UP Mindanao. This will allow UP athletes to train better for regional
sports meets and other national tournaments.
1.6 Chair De Vera said that the Commission on Higher Education will soon
release the implementing rules and regulations (IRR) for a law that
requires all public and private universities to report their sports program
and expenditures, to see whether SUCs are appropriating enough for
sports development.
1.7 Regent Jimenez said that one of the sources of funds for good sporting
facilities and support for athletes is the alumni. He moved that the Board
ask the President to communicate with the alumni through the alumni
associations and foundations for the purpose of creating fundraising
activities for the athletes.
7

...
B. ACADEMIC MATTER (cont’d)

(VAAS) for Academic Year 2019-2020 (cont’d)
...
1.8 In response to Regent Jimenez regarding the participation of UP Cebu in

the Cebu Schools Athletic Foundation Incorporated (CESAFI), President
Concepcion replied that UP Cebu does not participate in the same because
there are no training facilities (e.g., basketball or volleyball courts) in its
campus due to its small land area. There is a need for a new and bigger
site for the UP Cebu campus and UP will be coordinating with the
Department of Environment and Natural Resources (DENR) to explore
the possibility of finding real property for a bigger UP Cebu campus.
1.9 Regent Pedrano said that there is an ongoing proposal for a sports
development center in UP Cebu but the source of funding is the problem.
President Concepcion said that UP Cebu should elevate that proposal to
the Office of the President.
1.10 Regarding the VAAS, Regent Farolan recalled asking in one of the
previous meetings of the Board for a status report of the junior teams in
the UP laboratory schools because he noticed that the UP has not been
fielding junior teams in all sports. For instance, there are no junior teams
in chess but there are groups of people who would want to finance a junior
chess team. He said that he has not yet received any feedback from the
College of Human Kinetics when he personally brought the matter up with
them. There seemed to be a resistance from the UP Integrated School to
create a junior chess team and even for other events because he got a word
that the Principal does not allow it. Chair De Vera moved that the matter
be included in the special briefing of the Board.
Board Action: APPROVED. The Board directed the

College of Human Kinetics to brief the
Board on the recruitment process of
varsity players through the VAAS,
including the status of sports programs in
the junior level (high school).
8

...
C. FISCAL MATTERS 1
1. Request of the Agricultural Machinery Testing and Evaluation Center

(AMTEC) of the College of Engineering and Agro-Industrial Technology
(CEAT) for authority to purchase two (2) service vehicles in the total
amount of PhP3,315,500.00, which will be used in testing of machineries
and other related activities of AMTEC
1.1 President Concepcion said that under Republic Act No. 10601, no
agricultural and fisheries machineries in the country may be imported or
procured without the approval of the Agricultural Machinery Testing and
Evaluation Center (AMTEC). AMTEC, in turn, derives income from
conducting these tests and evaluations. It is this income which will be used
for the purchase of two (2) service vehicles in the total amount of
PhP3,315,500.00. The BOR approval is being sought as a requirement for
the Department of Budget and Management to approve the purchase of
the said vehicles. He moved for the approval of the request.
Board approved the request of AMTEC to purchase said service vehicles.
2. Institutionalization of the UP Baguio Day Care Center and Establishment

of a Trust Account and the utilization thereof
2.1 President Concepcion explained that the UP Baguio Day Care Center was
established for the children of students, faculty members, Research,
Extension and Professional Staff (REPS) and administrative staff. The
income from the operation of the Day Care Center will be a UP receivable,
and official receipts of UP shall be issued for all payments. UP Baguio is
requesting that the collection be deposited into a trust account which may
be utilized only for the improvement and maintenance of the UP Baguio
Day Care Center.
2.2 Regent Guillermo proposed to include in the coverage the children of

graduate students. He also requested the President to study the possibility
of implementing the Day Care Center program across all CUs.
1
In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government
accounting and auditing laws, rules and regulations.
9

...
C. FISCAL MATTERS 1(cont’d)
...
2. Institutionalization of the UP Baguio Day Care Center and Establishment

of a Trust Account and the utilization thereof
...
2.3 Regent Go moved for the approval of the institutionalization of the UP

Baguio Day Care Center for the children of students, faculty members,
administrative staff, and REPS, modified to include children of graduate
students; and establishment of a Trust Account and the utilization
thereof.
Board Action: APPROVED, with the modification

to include children of graduate
students.
The Board instructed the President

to study the possibility of
implementing the Day Care Center
program across all CUs.
3. Reprogramming of UP Los Baños’ unexpended obligations from prior

years in the amount of Seventy Million Pesos (PhP70,000,000.00)
3.1 President Concepcion said that this matter did not pass through the BOR
Finance Committee because the amount is below the threshold amount
for the review of the Committee.
3.2 Regent Go noticed from the supporting documents that the amount being
requested to be reprogrammed came from the unexpended obligations
from Personal Services (PS) in the prior years. He asked if it is legal to
utilize the said amount from PS to other line items and the reasons why
the PS funding in the past five years have not been spent.
3.3 President Concepcion said that any savings from the PS funding given
to UP under the General Appropriations Act (GAA) stay with the
University. Under the UP Charter, the national university may use
unexpended balances in any appropriation for purposes that the Board
determines.
____________________
10
1
...
...

years in the amount of Seventy Million Pesos (PhP70,000,000.00) (cont’d)
...
3.4 In response to Regent Guillermo regarding the Commission on Audit

(COA)’s observations on budget realignment, President Concepcion
said that the UP Charter provides that if, for reasons beyond its control,
the University is not be able to pursue any project for which funds have
been appropriated and allocated under its approved program of
expenditures, the Board may authorize the use of said fund for any
reasonable purpose which it deems necessary and urgent for the
attainment of the objectives of the national university.
3.5 Regent Go said that, according to the Department of Budget and

Management (DBM), utilizing a PS budget that has not been used in the
previous years for other expenses like capital outlay (CO) or MOOE is
not allowed.
3.6 President Concepcion said that the University has been reprogramming
unexpended funds since the approval of the UP Charter was passed into
law in 2008, but it was only recently that UP has been receiving COA
observations against reprogramming of funds. He informed the Board
that he was in the UP panel during the time that the UP Charter was
being deliberated in Congress, and it was clear in said deliberations that
the law intended to grant the university fiscal autonomy, together with
exemption from civil service requirements on appointment of faculty
members, as well as research, extension and professional staff (REPS).
3.7 Regent Go inquired whether there is a written approval outside the UP

Charter that says that the University is allowed to realign its budget from
PS to Capital Outlay or MOOE. President Concepcion replied in the
negative.
3.8 In response to Regent Go, Vice President Florendo explained that

reprogramming of PS is not allowed if it is done within the allotted year.
Otherwise, it may be reprogrammed into MOOE or capital outlay.
____________________
1
11

...
...

years in the amount of Seventy Million Pesos (PhP70,000,000.00) (cont’d)
...
3.9 Chair De Vera said that UP is unique because of the provision in the UP
Charter for fiscal autonomy. He concurred with Regent Go that this issue
should be resolved as soon as possible because CHED is also being
issued COA observations for the funds given to UP through the
Disbursement Acceleration Program projects. He told the COA auditor
during the exit conference to stop putting in the audit observations of
CHED the billions of pesos that UP has not returned to the national
government because UP is unique. He suggested instead that COA write
UP officially about the issue, and once UP gives its official position,
then the CHED will leave it to the COA how to interpret the UP
Charter’s grant of fiscal autonomy to UP.
3.10 Regent Go inquired who has the authority to decide whether the
reprogramming of funds is in accordance with whatever existing rules
and regulations so that the Board will not be put in a questionable
situation. President Concepcion said that COA should be the one issuing
a categorical pronouncement on the matter.
3.11 Regent Go said that before the Board acts on the request, it would be
good to ask whoever is authorized to give an opinion whether or not
reprogramming of funds is allowed. President Concepcion said he will
do that but, in the meantime, he asked if the Board can approve the
matter at hand because the salaries for the job order workers and non-
UP contractuals come from the funds reprogrammed to MOOE.
3.12 Chair De Vera put it to a vote. With exception of Chair de Vera and
Regent Go who abstained, all other Regents voted in favor of approving
the reprogramming request of UPLB.
3.13 Regent Farolan reiterated that the approval by the Board goes with the
usual colatilla that reprogramming of funds will be subject to existing
rules, laws and regulations.
Board Action: APPROVED. Chair Prospero

De Vera III and Regent Mark
Go abstained.
____________________
12
1

...
...
4. Reprogramming of UPM-PGH’s unobligated income in FY 2018 in the
amount of Three Hundred Eighty Nine Million Two Hundred Thirty Three
Thousand Nine Hundred Twenty Nine & Pesos 65/100
(PhP389,233,929.65)
4.1 Vice President Florendo explained that the difference of this

reprogramming request of the Philippine General Hospital (PGH) from
the request of UPLB, is that the amount being reprogrammed herein is the
hospital's unobligated income in FY 2018. The documents were emailed
to the members of the BOR Finance Committee and the Chair of the
Finance Committee gave his approval via email.
4.2 Chair De Vera inquired how the P100 Million funding from Malacañang
is being treated by PGH and what the conditions for the use of the money
are. He learned that the PGH Director has already requested Malacañang
to realign some of the money for other purposes because P100 Million is
too big for the use of the emergency room.
4.3 Vice President Florendo replied that the money is treated as income and
is being used by PGH.
4.4 President Concepcion informed the Board that, according to PGH Director
Gerardo Legaspi, the PhP100 million subsidy from Malacañang can only
be utilized for laboratory fees and medicines of patients but not for
professional fees of the doctors. Since the PGH is not able to utilize the
full PhP100 million per month because of the built-in restrictions in the
facilities, the subsidy had been cut to just PhP25 million which may be
topped up once utilized.
4.5 Chair De Vera moved that the Board direct the PGH Director to brief the
Board on the utilization of the PhP100 million subsidy to PGH from
Malacañang, and its plans for increasing its absorptive capacity. If PGH
only requires PhP25 million per month for the emergency rooms then the
PhP75 million may be requested to be utilized for other purposes.
4.6 Regent Farolan said that since UP’s mandate is to assist the government
in coming up with policies and programs, and with the experience of PGH
in hospital administration and actual use of money, perhaps the PGH can
draft a proposal for the use of the PhP100 million fund to be submitted to
Malacañang. Chair De Vera said that it is already being done by other
hospitals like the Veterans Memorial Hospital.
13
____________________
1
...
...
4. Reprogramming of UPM-PGH’s unobligated income … (cont’d)
...
4.7 Regent Guillermo inquired whether the reprogrammed amount for

payment of Service Recognition Pay (SRP) and Enhanced Hospitalization
Programme (eHOPE) under Personal Services (PS) is allotted only for
PGH employees. Vice President Florendo replied in the affirmative. This
PhP40 million fund will be able to meet their SRP and eHOPE
requirements for the next two (2) years.
4.8 On a related matter, Regent Guillermo said that there are requests from
the sectors across the system to revise the eHOPE coverage because of in-
patient and out-patient distinction. The current eHOPE covers only
hospitalization expenses incurred during confinement, but there are many
treatments that do not require confinement that should also be covered.
With regard to the SRP, there is a pending request from the Unions to
harmonize the SRP with the Faculty Sick Leave Benefit (FSLB) to make
it equivalent to 15 days.
Board approved the reprogramming request of UPM-PGH.

Foundation Inc. for the donation of two (2) desktop computers, two (2)
laptops, and associated peripherals in the total amount of PhP402,000.00,
for the exclusive use by the Nationwide Operational Assessment of
Hazards (NOAH) Center
5.1 President Concepcion said that Aboitiz Foundation has donated two
desktop computers, two laptops and associated peripherals with the total
amount of PhP402,000.00 for the exclusive use of NOAH Center.
5.2 Regent Jimenez inquired why such donations even require Board
approval. He recalled from one of the Board meetings that even a donation
of electric fans went up to the Board. President Concepcion replied that
acceptance of donations is within the power of the Board to approve unless
delegated to the President or to the Chancellor. He proposed to review the
existing delegation of authority on donations, especially the threshold
amounts for the President or the Chancellor.
14
____________________
1
In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing
government accounting and auditing laws, rules and regulations.
...
...

Foundation Inc. …. (cont’d)
...
5.3 There being no objections to the motion duly made and seconded, the deed
of donation was approved, with instructions for the President to draft a
proposal to the BOR for the delegation to the President of the authority to
approve donations.
Board Action: APPROVED. The Board instructed the

President to draft a proposal to the BOR
for the delegation to the President of the
authority to approve donations.
D. ADMINISTRATIVE MATTERS2
1. First Request for Temporary Waiver of Faculty Tenure Rules in favor of

the following:
UP Los Baños
JICKERSON P. LADO, Assistant Professor 1, College of Arts and Sciences,

effective 1 January 2020 until 31 December 2020
KEVINILO G. PEREZ, Assistant Professor 1, College of Arts and Sciences,
effective 1 August 2019 until 31 July 2020
CHERRY MAE S. TALIPAN, Assistant Professor 1, College of Arts and
Sciences, effective 1 August 2019 until 31 July 2020
UP Manila
KATHERINE B. ARCETA, Assistant Professor 1, College of Arts and

Sciences, effective 1 August 2019 until 31 July 2020
ALDIN D. GASPAR, Assistant Professor 2, College of Nursing, effective 1
August 2019 until 31 December 2019
1
2
These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
15

...
D. ADMINISTRATIVE MATTERS2 (cont’d)

...
2. Appointment of Faculty: Transfer to permanent status
UP Diliman
KARL EZRA S. PILARIO, Assistant Professor 1, College of Engineering,

effective upon return to the University from study leave
UP Los Baños
PAULINE GIDGET R. ESTELLA, Assistant Professor 1, College of Arts and

Sciences, effective upon return to the University from study leave
UP Manila
MAC ARDY J. GLORIA, Assistant Professor 3, College of Pharmacy, effective

upon return to the University from study leave
III. MATTER CONFIRMED BY THE BOARD

The Board CONFIRMED the following agenda matter:

PhP120,000,000.00, for MSI's research activities in the Philippine Rise"
1.1 Chair De Vera put on record that he did not participate in the referendum
because he wanted to know first if the refurbished vessels and its equipment
have passed a certification from a competent government agency for quality
and seaworthiness.
_________________
16
2These appointments have gone through the standard University peer review process from the Department to the College, the
Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or
about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.
III. MATTER CONFIRMED BY THE BOARD (cont’d)

The Board CONFIRMED the following agenda matter: (cont’d)

PhP120,000,000.00, for MSI's research activities in the Philippine Rise" (cont’d)
...
1.2 Regent Jimenez said that there are international certification agencies for
seaworthiness of vessels which could be tapped by the University. However,
he recalled that in the case of the research vessel Kasarinlan, the first vessel
of the Marine Science Institute (MSI), the MSI had the vessel’s specifications
approved by the Department of Budget and Management (DBM) before its
acquisition. He said that it would be good also to ask the DBM for approval
of the specifications for the proposed four (4) vessels.
1.3 President Concepcion clarified that there are no vessels procured yet. What is
needed to start the bidding process for the four vessels is a resolution from the
Board of Regents to authorize the purchase of the four vessels using the P120
Million funding given to the University in the General Appropriations Act for
2019.
1.4 In response to Regent Farolan, Vice President Florendo said that the MSI has
proposed specifications based on their experience with the research vessel
Kasarinlan that they purchased last year. These specifications will form part
of their submission to the DBM and the Office of the President.
1.5 Chair De Vera expressed support for the procurement of the four vessels with
a caveat that MSI should ensure that a quality certification of the vessels is
strongly embedded in the procurement process.
1.6 Regent Go abstained from voting to confirm the resolution because the
consensus of the Board was arrived at prior to his assumption as member of
the Board.
1.7 There being no objections to the motion duly made and seconded, the Board
confirmed its approval via referendum of the grant of authority to the MSI to
purchase four (4) refurbished vessels.
17
IV. MATTERS FOR INFORMATION OF THE BOARD

The Board NOTED the following matters transmitted via email to all Regents in
two (2) batches on 23 August 2019 and 27 August 2019 (Memorandum No. OSU2019-
07-14 and Memorandum No. OSU2019-07-15).
A. CONTRACTS/AGREEMENTS
The following agreements are compliant with standard and applicable University processes
involving the Constituent Universities (CUs) concerned and the University System. They fall under
the delegated approving authority of the President, subject to information of the Board on matters
not exceeding P150 Million Pesos (1312th BOR Meeting, 29 October 2015).
UP System
1. Memorandum of Understanding among the University of the Philippines,

Singapore Cooperation Enterprise (SCE), and the International Finance
Corporation (IFC) for the conduct of capacity building programme
(“Programme”) to build capabilities of government officials in the structuring
of public-private partnership projects in the health sector in the Philippines as a
potential tool to supplement public resources
Implementing unit: Office of the Vice President for Development
2. Memorandum of Agreement among the University of the Philippines, the

Department of Science and Technology (DOST), and the Philippine Council
for Health Research and Development (PCHRD) for the development of a
Laboratory Information Management System (LIMS) for Biorepository Use of
Omics Research
Implementing unit: Philippine Genome Center
UP Diliman
a. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Science and Technology Regional Office
VIII (DOST RO VIII) for the conduct of a Business Resilience and
Technology Mapping Workshop
b. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Trade and Industry – Cordillera
Administrative Region (DTI-CAR)Memorandum of Agreement between
the University of the Philippines Diliman and the Department of Trade and
Industry – Region 4A (DTI Region 4A)
18
IV. MATTERS FOR INFORMATION OF THE BOARD (cont’d)
A. CONTRACTS/AGREEMENTS (cont’d)
UP Diliman (cont’d)

(cont’d)
...
c. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Trade and Industry – Region VI (DTI
Region VI)
d. Memorandum of Agreement between the University of the Philippines

Diliman and the Department of Trade and Industry – Region XII (DTI
Region XII)
2. Memorandum of Agreement between the University of the Philippines Diliman

and the Mines and Geosciences Bureau (MGB) for the conduct of the 7th
Seminar-Workshop on Mining Conflict/Dispute Resolution for the members of
the Panel Arbitrators and Mines Adjudication Board
Implementing unit: UP Law Center
3. Memorandum of Agreement on Student Exchange and Agreement on

Academic Cooperation (Second Renewal) between the University of the
Philippines Diliman and Kangwon National University (KNU), South Korea
providing for academic cooperation and student exchange
Implementing unit: Office of International Linkages Diliman

Diliman and Tunghai University, Taiwan providing for academic cooperation
Implementing unit: National College of Public Administration and Governance

Diliman and the Music and Dance Faculty of the Academy of Performing Arts
in Prague (AMU) providing for academic cooperation
Implementing unit: College of Music
19
...
6. Memorandum of Understanding on Academic Exchange and Memorandum of

Agreement on Student Exchange between the University of the Philippines
Diliman and Nara Women’s University (NWU), Japan providing for academic
cooperation
Implementing unit: College of Education
7. Memorandum of Agreement between the University of the Philippines Diliman

and Kalibrr Technology Ventures Inc. providing for Internship program/On-
the-Job Training (OJT)
Implementing unit: College of Engineering
8. Memorandum of Agreement on the Exchange of Students between the

University of the Philippines Diliman and Yokohama National University,
Japan providing for student exchange
Implementing unit: Center for International Studies

Diliman and Jeonju University (JU), South Korea providing for academic
cooperation
Implementing unit: College of Home Economics
10. Contract of Award among the University of the Philippines Diliman, the
Philippine Council for Agriculture, Aquatic and Natural Resources Research
and Development (PCAARRD), and Charissa M. Ferrera (Awardee) for the
Balik Scientist Program
Implementing unit: Marine Science Institute
20
...
11. Program Contract between the University of the Philippines Diliman and the
Japan International Cooperation Agency Project Office for ASEAN University
Network/ Southeast Asia Engineering Education Development Network (JICA
Project for AUN/SEED-Net) on Regional Conference Program for the support
program for Regional Conference (AUN/SEED-Net Project No. UP RC1801)
12. Program Contract between the University of the Philippines Diliman and the
Japan International Cooperation Agency Project Office for ASEAN University
Network/ Southeast Asia Engineering Education Development Network (JICA
Project for AUN/SEED-Net) on Collaborative Research Program for the
support program for Regional Conference (AUN/SEED-Net Project No. UP
RC1801)
UP Los Baños
1. Memorandum of Understanding and Memorandum of Agreement on Student

Exchange between the University of the Philippines Los Baños and Chiba
University, Japan providing for academic cooperation
Implementing unit: UPLB Office of International Linkages
2. Memorandum of Understanding between the University of the Philippines Los

Baños and Kumamoto University, Japan providing for academic cooperation
Implementing unit: UPLB Office of International Linkages
B. OTHER MATTERS
1. Report by UP Visayas Tacloban College on the forthcoming transfer of UP

Visayas Tacloban College (UPVTC) to the Sta. Elena campus
21
2. Report by UP Manila Health Sciences Palo on Sta. Elena Campus Development

Plan
V. OTHER MATTERS
1. Briefing on security contracts and security protocols
1.1 Upon motion of Regent Farolan made at the start of the meeting, duly seconded,
the Board deferred action on this matter. Instead, all CUS are directed to submit
their security contracts and protocols for discussion by the UP System
Executive Committee.
Board Action: DEFERRED. The Board directed all

CUs to submit security contracts and
protocols for discussion by the UP
System Executive Committee.
2. On the matters of Staff Regent Pedrano:
2.1 Release the masterlist of all unfilled plantilla items for publication
2.1.1 Vice President Yunque explained that his office is still gathering
information for the master list of all unfilled plantilla items for
publication across the UP system. The deadline set for submission by
CUs was on 1 July 2019. There were submissions by CUs but the data
has to be processed first by his office.
2.1.2 President Concepcion directed Vice President Yunque to submit to the

Board the latest masterlist of plantilla items.
2.1.3 Regent Pedrano reiterated that she will ask the staff of the Staff Regent
to get a copy of the masterlist from the Office of the Vice President for
Administration a day after the Board meeting.
Board Action: VP Yunque to submit to the Board

the latest masterlist of plantilla items
2.2 Implement 20% premium increase across all CUs
2.2.1. Vice President Yunque informed the Board that the 20% premium
payment for contract of service (COS) and job order (JO) workers has
already been implemented across the CUs but some CUs do not have the
money yet.
2.2.2. President Concepcion directed Vice President Yunque to submit to the

Office of the President the financial requirement in order to implement
the 20% premium payment as provided under the CSC-DBM-COA Joint
Circular No. 1.
22
V. OTHER MATTERS (cont’d)

...
2. On the matters of Staff Regent Pedrano: (cont’d)

...
2.2 Implement 20% premium increase across all CUs (cont’d)

...
2.2.3. Regent Pedrano sought clarification on the memorandum issued by the

Vice President for Administration dated 20 August 2019 addressed to
the Director of the System Accounting Office. She wanted to know why
the directors of units were not furnished a copy of the said memorandum
informing that the “computation of salaries of contract of service and
job order workers shall revert to monthly deductive computation.”
2.2.4. President Concepcion directed Vice President Yunque to furnish all

deans/directors a copy of the said memorandum.
Board Action: Vice President Yunque to furnish a

copy of the memorandum to
Directors and Deans for information.
year from the payment of income taxes
2.3.1 Regent Go said that UP does not have to write the Bureau of Internal
Revenue (BIR) to exempt workers receiving an annual salary of
P250,000.00 and below from the payment of income taxes because there
is already a law that automatically exempts them from paying personal
income taxes.
2.3.2 In response, President Concepcion said that there are two (2) types of
casual employees in the University: the UP contractuals and the non-UP
contractuals. The non-UP contractuals are categorized as job order
workers who are considered independent contractors and who are
required to submit quarterly remittances to BIR.
2.3.3 Regent Go said that this is a problem not only in UP but all over the
country. There are about 560,000 job order workers in the country who
are not considered as employees but as independent contractors. He
informed the Board that he had a talk with BIR Commissioner Caesar
Dulay about this problem and requested the BIR to issue an order that
will exempt all employees receiving a salary of P250,000.00 and below,
particularly job order workers, from all these requirements. The BIR was
given 30 days to respond to the request.
23

...

...
year from the payment of income taxes (cont’d)
...
2.3.4 President Concepcion said that UP will still have to write the BIR to
exempt workers receiving below P250,000.00 each year from paying
income taxes.
2.3.5 President Concepcion said that about 1,600 non-UP contractuals across
the system are with the University for 5-15 years already performing the
functions of regular employees. But they are not covered by the
Government Service Insurance System (GSIS) retirement benefit
package.
Board Action: President Concepcion to draft the

letter to BIR to exempt employees
receiving below P250,000.00 each
year from the payment of income
tax.
2.4 Verify with the System Accounting Office reasons of delayed remittance of
PhilHealth contribution to some workers
2.4.1 Vice President Yunque said that he is requesting from Staff Regent the
names of affected contractual employees to verify with the System
Accounting Office.
2.4.2 President Concepcion requested Staff Regent Pedrano to give the names
to Vice President Yunque in order for his office to provide a report on
the same.
Board Action: Staff Regent Pedrano to provide

Vice President Yunque with the
list of affected contractual
employees.
24

...

...
2.5 Regent Farolan requested VP Yunque on matters regarding non-UP

contractual workers to:
a) find solutions that UP can solve without having an issue with DBM
b) solutions that only DBM can address
c) issues where UP's hands are tied
2.5.1 Vice President Yunque clarified that they use the rules specified by the
Department of Budget Management in the computation of the salary for
contractual workers with no employee-employer relationship. The said
rules provide that it should be on a daily rate basis. However, they try to
find ways and legal grounds for payment of daily salary for work
suspensions on account of force majeure.
2.5.2 Regent Farolan asked if a special task force may be created to review
how the University can have a creative way of resolving the issues of
non-UP contractuals.
2.5.3 President Concepcion said that he already requested former Chairman

of the National Labor Relations Commission (NLRC), Atty. Benedicto
Ernesto R. Bitonio of the UP School of Labor and Industrial Relations,
to consult with UP, under the Office of the President, on these issues.
2.5.4 Regent Go informed the Board that he has filed a bill in the House of
Representatives regarding the social security and benefits of golf
caddies, which is based on a Supreme Court decision. This may be
applicable to the case of UP non-contractuals. President Concepcion will
check how UP can use the Supreme Court ruling and the said bill in
resolving this issue.
Board Action: NOTED. President Concepcion to

take charge of finding a satisfactory
resolution of the matter.
25

...
3. Proposed entitlements of the Executive Director of the National Institutes of

Health, UP Manila
3.1 President Concepcion explained that the proposed entitlements of RATA and
administrative load credit for the Executive Director of NIH are inadvertently
not included in the approval by the Board last meeting of the appointment of
Dr. Maria Eva Cutiongco-De La Paz as Executive Director of the NIH.
3.2 Chair De Vera directed the Board Secretariat to ensure that entitlements of the
positions being requested are included in proposals to be submitted to the Board
for approval.
approved the proposed entitlements.
4. Correction of the list of candidates for graduation of the UP Open University

confirmed by the Board of Regents at its 1346th meeting held on 31 July 2019,
to remove the name of
4.1 President Concepcion said that the name of had already

been deleted in the list of candidates for graduation during the 59th UPOU
University Council meeting on 26 June 2019 as was not able to satisfy
deficiencies. However, name was inadvertently included in the list that was
endorsed to the BOR for approval. The UPOU is requesting for correction of
the list of candidates for graduation confirmed by the Board on 31 July 2019 by
deleting the name of
approved the proposed correction.
5. Update regarding the meeting with PNP held last 27 August 2019
5.1 At this point the Board went off the record.
Board Action: NOTED
26

...
6. Follow-up dialogue of the President with the non-UP contractual workers
6.1 President Concepcion said that he will just arrange a meeting with the non-UP
contractuals.
Board Action: NOTED. President Concepcion to

schedule a meeting with the non-UP
contractual workers.
7. Update on the promotion of REPS and Administrative Staff
7.1 President Concepcion said that the problem with the promotion of REPS and
administrative staff is that the money can only come from the Department of
Budget and Management. The payroll for REPS and administrative staff will
not be adjusted unless approved by the DBM.
7.2 Chair De Vera moved that the Board remand this matter to the President first
for his review and study, because it is not yet a policy matter at this stage.
Board Action: REMANDED to the President for

review and study before reporting to
the Board.
VI. ADJOURNMENT
There being no other matters to discuss, the Chair adjourned the meeting at 1:05
p.m.
***
27
BOARD OF REGENTS UNIVERSITY OFFICIALS
UP SYSTEM
Hon. J. PROSPERO E. DE VERA III
Chair, Commission on Higher Education
Prof. DANILO L. CONCEPCIÓN
Hon. DANILO L. CONCEPCIÓN, Co-Chair President
President, University of the Philippines
Prof. MA. CYNTHIA ROSE B. BAUTISTA
Hon. JOEL VILLANUEVA Vice President for Academic Affairs
Chair, Senate Committee on Higher, Technical and
Vocational Education Prof. JOSELITO G. FLORENDO
Vice President for Planning and Finance
Hon. MARK O. GO
Chair, House Committee on Higher and Technical Prof. NESTOR G. YUNQUE
Education Vice President for Administration
Hon. REYNALDO C. LASERNA Prof. ELVIRA A. ZAMORA

President, UP Alumni Association Vice President for Development
Hon. ANGELO A. JIMENEZ Prof. ELENA E. PERNIA

Member Vice President for Public Affairs
Hon. FRANCIS C. LAUREL

Prof. HECTOR DANNY D. UY
Member
Vice President for Legal Affairs
Hon. FREDERICK MIKHAIL I. FAROLAN
Atty. ROBERTO M.J. LARA
Member
Secretary of the University and of the BOR
Hon. RAMON G. GUILLERMO
Faculty Regent CONSTITUENT UNIVERSITIES
Hon. JOHN ISAAC B. PUNZALAN Prof. MICHAEL L. TAN

Student Regent Chancellor, UP Diliman
Hon. MYLAH R. PEDRANO Prof. FERNANDO C. SANCHEZ, JR

Staff Regent Chancellor, UP Los Baños
Prof. CARMENCITA D. PADILLA

Chancellor, UP Manila
Prof. RICARDO P. BABARAN

Chancellor, UP Visayas
Prof. MELINDA dP. BANDALARIA

Chancellor, UP Open University
The University of the Philippines
Prof. LARRY N. DIGAL
Gazette Chancellor, UP Mindanao
is
Prof. RAYMUNDO D. ROVILLOS
Published by the
Chancellor, UP Baguio
Office of the Secretary of the University
University of the Philippines Prof. LIZA D. CORRO
Quezon Hall, UP Diliman Campus, Quezon City Chancellor, UP Cebu

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The University of the Philippines

DECISIONS OF THE BOARD OF REGENTS

I. MATTERS ARISING FROM THE MINUTES OF THE

A. 1335th BOR Meeting, 31 May 2018

1. On the compliance with environmental laws such as Solid Waste

II. MATTERS APPROVED BY THE BOARD

1. Appointment of University Officials………………………………………….

1. Creation of an additional slot for the Varsity Athletic Admission System

1. Request of the Agricultural Machinery Testing and Evaluation Center

5. Deed of Donation between the University of the Philippines and Aboitiz

2. Appointment of Faculty: Transfer to permanent status ……………………… 16

III. MATTER CONFIRMED BY THE BOARD

IV. MATTERS FOR INFORMATION OF THE BOARD

1. Memorandum of Understanding among the University of the Philippines,

1. Agreements for implementation of the Institute for Small Scale Industries:

a. Memorandum of Agreement between the University of the Philippines

6. Memorandum of Understanding on Academic Exchange and

7. Memorandum of Agreement between the University of the Philippines

8. Memorandum of Agreement on the Exchange of Students between the

9. Memorandum of Understanding between the University of the Philippines

1. Memorandum of Understanding and Memorandum of Agreement on

2. Memorandum of Understanding between the University of the Philippines

1. Report by UP Visayas Tacloban College on the forthcoming transfer of UP

1. Briefing on security contracts and security protocols…………………………….. 22

2. On the matters of Staff Regent Pedrano:

2. Proposed entitlements of the Executive Director of the National Institutes of

3. Correction of the list of candidates for graduation of the UP Open University

5. Follow-up dialogue of the President with the non-UP contractual workers……… 27

6. Update on the promotion of REPS and Administrative Staff…………………….. 27

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS

A. 1335th BOR Meeting, 31 May 2018

1. On the compliance with environmental laws such as Solid Waste

1.3 Regent Farolan emphasized that he was interested not only in UP

Board Action: NOTED

2. On the mental health program of UP

Board Action: NOTED

I. MATTERS ARISING FROM THE MINUTES … (cont’d)

I. MATTERS ARISING FROM THE MINUTES … (cont’d)

3. Status report on the matter of overload pay of faculty members

I. MATTERS ARISING FROM THE MINUTES … (cont’d)

3. Status report on the matter of overload pay of faculty members

Board Action: The Board APPROVED the change in policy

4. On the review of Tenure Rules

I. MATTERS ARISING FROM THE MINUTES … (cont’d)

4. On the review of Tenure Rules (cont’d)

4.4 Due however to unexpected complications which were explained to the

4.5 In response to Chair De Vera’s query on the timeline of consultations with

Board Action: NOTED

II. MATTERS APPROVED BY THE BOARD

1. Appointment of University Officials

1.1 At this point, the Board went into an executive session.

Board Action: APPROVED

II. MATTERS APPROVED BY THE BOARD (cont’d)

2.1 President Concepcion explained that the Electrical Engineering building

Board Action: APPROVED

1. Creation of an additional slot for the Varsity Athletic Admission System

II. MATTERS APPROVED BY THE BOARD (cont’d)

B. ACADEMIC MATTER (cont’d)

1. Creation of an additional slot for the Varsity Athletic Admission System

1.5 President Concepcion said that the participation of UP Diliman is limited

II. MATTERS APPROVED BY THE BOARD (cont’d)

B. ACADEMIC MATTER (cont’d)

1. Creation of an additional slot for the Varsity Athletic Admission System