a Word Document

When you're sharing information with others, you can lock parts of the Word document
instead of the entire document. Unlocked areas can be edited freely. Locking parts of
your document gives you freedom to choose how people use and modify the file. It's best
to include a password when you lock the document to ensure the areas stay locked. You
can lock all or selected users out of the specified areas.

Step

Open the document you want to lock within Microsoft Word.

Step

Select the "Review" tab and go to the "Protect" group. Select "Protect Document" and
"Restrict Formatting and Editing." Go to the "Restrict Formatting and Editing" task pane
now displayed on the right.

Step

Go to "Editing restrictions" and tick "Allow only this type of editing in the document."
Choose "No changes" from the list of options.

 EXPIRE PDF ON A GIVEN DATE

The PDF will expire on a fixed date for all users.

 you are licensing a training courses or academic course which is valid for a period of time
(e.g. 3 months or a term).
 you publish a business report such as market analyses that is only valid for a certain
period of time.
 you want to ensure the legal period of storage has finished.
 you need to make sure only the latest versions of documents are in use.
 EXPIRE PDFS SO MANY DAYS AFTER FIRST USE

The PDF will expire at different times for different users.

 used when documents are offered for evaluation purposes.

 a different way of controlling training course materials that automatically calculates
when the training timetable has finished (e.g. a course that runs for 30 days) rather than having to
set a fixed date.
 EXPIRE PDF FILES AFTER SO MANY USES

Used when documents are offered for evaluation purposes (e.g. one view only).

The PDF will expire at different times for different users.

 EXPIRE PDFS AFTER A GIVEN NUMBER OF PRINTS

Used when the intention is to allow a fixed number of printed copies to be made (legal documents such as
notice to quit or a rental agreement) and use is to cease when the printing has been done.

Changing Document Expiry Dates

Selecting a suitable method of stopping access also has to take into account the potential
need to change the method.

For instance you may have selected a fixed or given end date and then find that you need
to extend the life of the document because of delays in delivering the document or not
updating them in the time planned.

 EXPIRE PDF ON A GIVEN DATE

The PDF will expire on a fixed date for all users.

 you are licensing a training courses or academic course which is valid for a period of time
(e.g. 3 months or a term).
 you publish a business report such as market analyses that is only valid for a certain
period of time.
 you want to ensure the legal period of storage has finished.
 you need to make sure only the latest versions of documents are in use.
 EXPIRE PDFS SO MANY DAYS AFTER FIRST USE

The PDF will expire at different times for different users.

 used when documents are offered for evaluation purposes.

 a different way of controlling training course materials that automatically calculates
when the training timetable has finished (e.g. a course that runs for 30 days) rather than having to
set a fixed date.
 EXPIRE PDF FILES AFTER SO MANY USES

Used when documents are offered for evaluation purposes (e.g. one view only).

The PDF will expire at different times for different users.

 EXPIRE PDFS AFTER A GIVEN NUMBER OF PRINTS

Used when the intention is to allow a fixed number of printed copies to be made (legal documents such as
notice to quit or a rental agreement) and use is to cease when the printing has been done.

Changing Document Expiry Dates

Selecting a suitable method of stopping access also has to take into account the potential
need to change the method.

For instance you may have selected a fixed or given end date and then find that you need
to extend the life of the document because of delays in delivering the document or not
updating them in the time planned.