Excel
 Quick tool bar
o More commands- quick access tool bar
 Ribbons
o Can be hidden by arrow ^ or double click
 Name box
o Cell reference:
 (A1-…)
 Name a cell
 Formula bar- where you write the formula or functions
 Name bar/ title bar
 Worksheet
 Active cell/ range/ column
 Excel Cursor and Mouse Pointer Shapes
o General Select- used for selecting cells
o I-beam – indicates that you may type text in this area
o Fill handle- used for copying formula or extending a
data series
o Select entire column mouse pointer- used to select the
entire column of a worksheet
o Select entire row mouse pointer- used to select the
entire row of a worksheet
o Column resize mouse pointer- used to resize the entire
column of a worksheet
o Row resize mouse pointer- used to resize the entire
row of a worksheet
o Normal arrow cursor- appears when you select menu
or commands in ribbon
o Move selected cells mouse pointer- used to resize the
selected cells of a worksheet
 Basic excel manoeuvres
o Select content
1. To select all the content in a worksheet
2. To select an individual worksheet column or row
3. To select data in a table, table column, or table row
o Manage data entry
1. You enter text or a number in a cell simply by
clicking the cell and entering the content
a. 8.43 characters only per default cell
b. Can be extended up to 11 characters
c. If more than 11, the system uses scientific notation
2. Excel displays long numbers in their simplest form.
a. If with decimal, automatically converted to number
sign if exceeds the cell
o Complete data entry
1. enter= move to next cell
2. shift+ enter= move to cell up
3. tab= move cell to right
4. shift+ tab= move cell to left
 Status
OBJECTIVE 1: Create and manage worksheets and
workbooks
1.1. Create worksheets and workbooks
 Worksheet
o Single spreadsheet consisting columns
(letters) and rows (numbers)
 Workbook
o file, .xlsx; can compose of multiple worksheets
 a workbook can contain a vast amount of raw and
calculated data stored on one or more worksheets
 on a worksheet can be independent, or related to data
in other areas of the workbook or in other workbooks
 structure and format workbook content so that the key
info can be easily identified and so that data is
presented correctly on the screen and when printed
 you can locate info within a workbook by searching
values, formula elements, or named objects
 START SCREEN/ BACKSTAGE VIEW
1.1.1.To create a new blank workbook
1.1.2.To create a new workbook based on an installed
template
1.1.3.To create a new workbook based on an online
template
1.1.4.To create a new document based on a local
template file
 Add worksheets to workbooks
o By default, a new workbook includes only one
worksheet
a. To reorder worksheets within a workbook
b. To create a copy of a worksheet within an workbook
c. To open the move or copy dialog box
d. To move a worksheet to another existing workbook
e. To move a worksheet to its own workbook
f. To create a copy of a worksheet in another…
g. To copy a worksheet to its own workbook
h. ………..
 Import data from delimited text files
1.2. Navigate in worksheets and workbooks
 Search for data within a workbook
 CTRL + F = Find
 Home  Editing Find
o Values
o Formula content
o Comment text
o Formatting
o To Search for text
o To Search for formatting
o To Search for match formatting (???)
 Navigate to a named cell, range, or workbook element
o Go to
 CTRL + G = go to
o Go to Special – used to locate
comments, formulas or specific
formula elements, blank cells,
objects, row or column
differences, precedents and
dependents, conditional
formatting, data validation, and
more.
 CTRL + G + ALT + S = go to special
o To open the Go to Special dialogue box
o To move to a named cell, range, or workbook element
o To move to a location that has a specific property
 Link to internal and external locations and files
o To open the Insert Hyperlink dialogue box
o To create a hyperlink to a webpage
o To link to an existing file or folder
o To create and link to an excel workbook
o To create and link to a file of another type
o To link to a cell, worksheet, or named object in the
workbook
o To create a hyperlink that creates a pre-addressed email
message
o To display alternative text when a user points to a hyperlink
o To edit or remove hyperlink
1.3. Format worksheets and workbooks
a. Manage worksheet attributes
 To rename a worksheet
o Workbook users can more easily locate and identify the
context of information
o You can reference worksheets in formulas by logical names
 To change the color of a worksheet tab
o You can assign colors to worksheet tabs, either to make
them easily distinguishable or to categorize them
b. Manage rows and columns
 To insert rows or colums
o Max rows = 1,048,576
o Max columns = 16,384
8.1default width 255max characters
14.25default height 409.50max height
 To delete selected rows or columns
 To change the height of one or more rows
 To change the width of a column
 To size a column or row to fit its contents
c. Change the appearance of workbook content
 You cannot apply different themes in the same
workbook in different worksheets
d. Modify the page setup
 To change the page margins
 To change the page orientation
 To set a standard paper size
 To set a custom paper size
e. Insert headers and footers
 To insert a standard header or footer
 To build a custom header
 To activate the page header area of the worksheet
 To activate the page header area of the worksheet
 To configure header options
 To close the header or footer area
 To edit the header or footer
1.4. Customize options and views for worksheets and
workbooks
 Hide or unhide content
a. To hide and select rows or columns
b. To find hidden rows or columns in a worksheet
c. To unhide rows or columns
d. To unhide the first row or column of a worksheet
e. To hide a worksheet
f. To display a hidden worksheet
* CTRL + ` = Show formula
 Customize the quick access toolbar
a. To display the QAT page of the excel options dialog box
b. To add commands to the QAT
c. To remove a command from the QAT
d. To change the order of commands on the QAT
e. To separate commands on the QAT
f. To create a QAT that is specific to the current workbook
g. To change the location of the QAT
h. To reset the QAT to its default content
 Modify the display of worksheets
a. Switch among views
i. Normal view
ii. Page layout view
iii. Page break preview
b. To display a standard worksheet view
 Magnify the worksheet
a. To zoom in or out in 10-percent increments
b. To change the zoom level dynamically
c. To zoom to a specific magnification
d. To zoom in on selected cells
 Display formulas
a. To display formulas in a worksheet
 Display multiple parts of a workbook in one window
a. To freeze the first row or column of a worksheet
b. To freeze multiple rows or columns
c. To simultaneously freeze columns and rows
d. To unfreeze all rows and columns
e. To split a workbook
f. To modify the split between windows
g. To remove a split from a program window in generate
program windows
 Modify document properties
a. To set or change a basic property
b. To display additional common properties
c. To display all properties in the properties dialog box
1.5. Configure worksheets and workbooks for distribution
 Print all or parts of a workbook
1. Select the printing scope
a. To print all populated worksheets in a workbook
b. To print a single worksheet
c. To print a specific worksheet
d. To print a portion of a worksheet
2. Define a print area
a. To define a selected range as the print area
b. To add a selected range to a defined print area
c. To remove a selected range from the print area
d. To clear the print area
e. To ignore the print area
 Save workbooks in alternative file formats
o To open the save as dialogue box
o To save a file in an alternative file format with default settings
o To save a file in pdf or xps format with custom settings
1. Excel macro-enabled workbook
2. Excel 97-2003
3. Single file with page or web page
4. Excel template
5. Delimited text file
6. PDF (.pdf)
7. XPS (.xps)
 Set print scaling
 Print sheet elements
o To print supporting content
o To display repeating row and column titles on
multipage worksheets
 Inspect a workbooks for hidden properties or personal
information
o Information that identifies the document authors
o Comments and ink annotations
o Worksheets, rows, columns and names that are
hidden; pivottables, pivotcharts, cube formulas, slicers,
and timelines that might include data that isn’t visible;
embedded data, files, and file links; and objects that
have been formatted as invisible
o Page headers and footers
o Content add-ins and task pane add-ins that are saved
in the workbook
 Inspect a workbook for accessibility issues
 Inspect a workbook for compatibility issues
 OBJECTIVE 2. Manage data cells and ranges OBJECTIVE 3. Create tables
2.1. Insert Data in Cells and Ranges OBJECTIVE 4.Perform Operations with formulas and…
 Create Data OBJECTIVE 5. Create charts and objects
o Automation
 Fill menu commands
 Series dialogue box
1. To fill a simple numeric, day,
or date series
2. To fill a specific day or date
series
3. To set advanced options for a
numeric, day, or date series
4. To create a custom fill series
5. To apply a custom fill series
6. To copy text or currency amounts to adjacent cells
7. To copy numeric data to adjacent cells
8. To include formatting when filling or copying data
 Reuse data
o If the content you want to work with in Excel already exists
elsewhere- such as in another worksheet or workbook or in
a document- you can cut or copy the data from the source
location to the Microsoft Office Clipboard and then paste it
into the worksheet.
o If the content exists but not in the format that you need it,
you might be able to reform the content to fit *** by using
the CONCATENATE function or the *** feature
***CONCATENATE= joining data into a cell
* =CONCATENATE (XX,YY)
***Highlight entire column= CTRL + SPACE BAR
***Highlight entire row= SHIFT + SPACE BAR
***Highlight multiple columns= CTRL + SPACE BAR + SHIFT
+ ARROW LEFT/RIGHT
***Highlight multiple rows= SHIFT + SPACE BAR + SHIFT +
ARROW UP/DOWN
 Cut, Copy, or Paste data
o Pasting Values- when you reuse a value that is the result of
a formula, it is often necessary to paste only the value- the
result of the formula- rather than the actual cell content.
o Pasting Formulas- this is somewhat like using the format
painter and can be useful when you want to build a
structure on a worksheet that already exists elsewhere.
o Transposing Cells- transposing content switches it from
columns to rows or from rows to columns. This can be very
useful when reusing content from one worksheet in another.
1. To insert data into an existing data range
2. To paste cell values (without formulas)
3. To paste cell formatting (without content)
4. To transpose rows and columns
*dependent cells on other cells, the value is also dependent-
highlight the cellscopy cellspaste special^values (only)
enter ***formula removed
*CUT, paste special not applicable
***Paste special= CTRL + ALT + S + V
***^toggle= ARROWS; select= SPACE BAR (for skip blanks
and transpose option); select category= TAB
 Fill data based on an adjacent column
o To fill cells by using FLASH FILL
 Replace data
o To display the Replace tab of the Find and Replace dialog box
o To replace data
FLASH FILL
1. By typing the data on an adjacent column.
2. CTRL + E
3. Home Editing Section Flash fill
***Replce= CTRL + H