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Instructions for screen readers: Tips & tricks for Excel. Pick up fun Excel tips and tricks in the next 5 worksheets in this tutorial. The instructions

Tips & tricks

Ready to be more productive? Here are five quick tips
guaranteed to save you time in Excel.

Go back to top by pressing CTRL+HOME. To start the tour, press CTRL+PAGE DOWN.
Tip #1: Recommended Charts. There is a table of data in cells B7 to E13. Navigate to any cell within that range, then press ALT
DIDTip
YOU#1: Recommended
KNOW...Your version of ExcelCharts. Click toinside
has many charts choosethefrom.data
But inbelow, and then
Excel for Office on are
365, there thenewer charts ava
To Recommended Charts.
continue with this tutorial, pressLook through
CTRL+PAGE DOWN.the charts,
To go and pick
to the previous one
sheet, pressyou like. UP.
CTRL+PAGE
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Product January February March DID YOU KNOW...

Apples 500 700 300 Your version of Excel has many charts
from. But in Excel for Office 365
Oranges 600 1,010 200
newer charts available like funnel char
Bananas 800 500 400
waterfall charts, and even filled map c
Lemons 700 200 560
Cherries 1,010 300 734
Pears 500 100 234

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 l within that range, then press ALT+N > R to launch the Recommended Charts dialog. Press Tab, then use your Up/Down arrow keys to sc
d
ce then on are
365, there thenewer
Insert tab,
charts click like funnel charts, waterfall charts, and even filled map charts.
available
ou like. UP.
CTRL+PAGE

YOU KNOW...
r version of Excel has many charts to choose
Excel for Office 365, there are
wer charts available like funnel charts,
erfall charts, and even filled map charts:

Next
se your Up/Down arrow keys to scroll through the options. Press Enter to insert the selected chart on the worksheet.
he worksheet.
Tip #2: Flash Fill. Type "Nancy Smith" in cell C8, then press Enter. Next, press CTRL+E to fill the empty cells following the exam
DIDTip
YOU#2: Flash
KNOW...If Fill.
your dataType "Nancy
is imported Smith" Flash
and refreshed, in cell C8, then
Fill won't press clean
automatically Enter. it upNext,
again. press CTRL+E
However, if you upgra
To empty
continue cells.
with thisExcel will
tutorial, fill CTRL+PAGE
press them, following
DOWN. To the
go to example
the previousyou
sheet,typed in cell C8.
press CTRL+PAGE UP.
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Product First and last name DID YOU KNOW...

Nancy.Smith@contoso.com If your data is imported and ref
Andy.North@fabrikam.com Fill won't automatically clean it
Dave.Ludwig@relecloud.com However, if you upgrade to
Chuck.Degrute@contoso.com 365, you can use the new Get D
Alfred.Cortland@fabrikam.com That button lets you import an
John.Massente@relecloud.com data. After that, if you need to
Geoff.Moore@contoso.com data, Excel will clean any new d
Jorge.Johnson@fabrikam.com comes in.
Dave.Ludwig@relecloud.com
Yvonne.McKay@fabrikam.com

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 ty cells following the example in C8. You could also enter "Smith, Nancy", or any other combination you like.
xt, press
ain. However, CTRL+E to fill
if you upgrade the for Office 365, you can use the new Get Data button. That button lets you import and clean your dat
to Excel

YOU KNOW...
ur data is imported and refreshed, Flash
won't automatically clean it up again.
ever, if you upgrade to Excel for Office
you can use the new Get Data button.
button lets you import and clean your
. After that, if you need to refresh the
, Excel will clean any new data that

Next
lets you import and clean your data. After that, if you need to refresh the data, Excel will clean any new data that comes in.
data that comes in.
Tip #3: Co-authoring. Upload an Excel file to OneDrive.com, share it, and then everyone can edit the file at the same time usin
DIDTip
YOU#3: Co-authoring.
KNOW...If you and your peers Upload
upgradean Excel
to Excel for file to365,
Office OneDrive.com, share
you aren't limited to it, andin athen
co-authoring everyon
web browser. Yo
To the file with
continue at the same time
this tutorial, using a web
press CTRL+PAGE DOWN.browser.
To go to the previous sheet, press CTRL+PAGE UP.
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n edit the file at the same time using a web browser.
hare it, andin athen
co-authoring everyone
web browser. can
You can editedit
at the same time using the Excel desktop app.
CTRL+PAGE UP.

DID YOU KNOW...

If you and your peers upgrade to
Excel for Office 365, you aren't
limited to co-authoring in a web
browser. You can edit at the same
time using the Excel desktop app.

Next
Tip #4: Tabular PivotTables. In this PivotTable there is a label in cell B8 titled, "Row Labels", but it isn't very specific. Click anyw
DIDTip
YOU#4: Tabular
KNOW...If youPivotTables.
upgrade to ExcelInfor
this PivotTable,
Office "Row
365, you can Labels"
choose and "Column
your preferred Labels"
PivotTable layoutaren't very
settings. Thatspecific
way yo
To PivotTable,
continue withand
this then onpress
tutorial, the CTRL+PAGE
Design tab, click To
DOWN. Report Layout
go to the > Show
previous sheet,inpress
Tabular Form.UP.
CTRL+PAGE That's much bette
Give feedback on this tutorial

Sum of Expense Column Labels

Row Labels Food Utilities Gas Supplies
Terry $20 $270 $125
Victor $75 $100
Bill $250 $95
Martha $325 $55 $55
Mike $95 $95
Sally $325 $325
Craig $250 $250 $250

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Date Family member Type of purchase Expense
01-Jan Bill Gas $95
15-Jan Martha Food $325
17-Jan Bill Food $250
21-Jan Terry Supplies $125
17-Jan Victor Supplies $100
21-Jan Victor Gas $75
02-Feb Martha Gas $55
20-Feb Terry Utilities $20
25-Feb Terry Utilities $125
02-Feb Mike Gas $95
20-Feb Sally Food $325
25-Feb Craig Food $250
20-Feb Sally Gas $325
25-Feb Craig Supplies $250
20-Feb Terry Food $20
25-Feb Terry Utilities $125
02-Feb Martha Utilities $55
02-Feb Mike Utilities $95
25-Feb Craig Utilities $250
 but it isn't very specific. Click anywhere within the PivotTable (from cells B7 to F15), and then on the Design tab, click Report Layout > Sh
n Labels"
tTable layoutaren't very
settings. Thatspecific.
way you Click the to change the layout every time you make a new PivotTable.
don't have
ular Form.UP.
CTRL+PAGE That's much better.

DID YOU KNOW...

If you upgrade to Excel
for Office 365, you can
choose your preferred
PivotTable layout
settings. That way you
don't have to change the
layout every time you
make a new PivotTable.

Next
esign tab, click Report Layout > Show in Tabular Form. That's much better.
Tip #5: Use the IF function. Navigate to cell D8 and press F2 to enter Edit mode and view the formula. If spoken aloud, Excel w
DIDTip
YOU#5: Use Excel
KNOW...In the for
IFOffice
function.
365, you Double-click the
can use the new IFS yellow
function cell. Ifmultiple
to specify spoken aloud,notExcel
conditions, would s
just one.
greater
Example: than or equal to 70, then show 'Yes', if not show 'No.'
=IFS(C8>=90,"A",C8>=80,"B",C8>70,"C",C8>=60,"D",TRUE,"F")
To continue with this tutorial, press CTRL+PAGE DOWN. To go to the previous sheet, press CTRL+PAGE UP.
Give feedback on this tutorial

Student Score Passing grade? DID YOU KNOW...

Nancy Smith 78 Yes In Excel for Office 365
Andy North 90 Yes IFS function to specify mult
Dave Ludwig 85 Yes
Chuck Degrute 27 No
Alfred Cortland 57 No
John Massente 78 Yes
Geoff Moore 81 Yes
Jorge Johnson 44 No
Dave Ludwig 65 No
Yvonne McKay 70 Yes

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ormula. If spoken aloud, Excel would say: If C8 is greater than or equal to 70, then show 'Yes', if not show 'No.'
en aloud,notExcel
onditions, would say: If C8 is
just one.

RL+PAGE UP.

DID YOU KNOW...

Excel for Office 365, you can use the new
function to specify multiple conditions:

Next
Good Job

Good job!
While you're here, check out these other helpful pages.
Why upgrade? See what else is possible when you upgrade to Office 365.
Typing tips - Check out our handy list of keyboard shortcuts in Excel
Community - Ask questions and connect with other Excel fans.

While you're here, check out these other helpful pages:

Give us feedback on these tips by taking a quick online survey.
 Good job!
While you're here, check out these other helpful pages.
Why upgrade? See what else is possible when you upgrade to Office 365.
Typing tips - Check out our handy list of keyboard shortcuts in Excel
Community - Ask questions and connect with other Excel fans.

While you're here, check out these other helpful pages:

Give us feedback on these tips by taking a quick online survey.

Why upgrade? Typing tips

See what else is possible Check out our handy
when you upgrade to list of keyboard
Office 365. shortcuts in Excel.

Learn more Learn more

Give us feedback on the

 Community
Ask questions and
connect with other
Excel fans.

Learn more

edback on these tips