Professional Documents
Culture Documents
COMP 212 Module PDF
COMP 212 Module PDF
MICROSOFT WORD
It was first released on October 25, 1983 under the name Multi-
Tool Word for Xenix systems.
SCREEN ELEMENTS OF MS WORD
2016
Quick Access Toolbar Title Bar
Tell Me
Tabs
File Menu
Insertion Point
Zoom
The File tab will bring you into the Backstage View.
The Backstage View is where you manage your files and the data
about them – creating, opening, printing, saving, inspecting for
hidden metadata or personal information, and setting options.
RIBBON
An area across the top of the screen that makes almost all the
capabilities of Word available in a single area.
TABS
At the right end of the Title Bar is the Minimize, Maximize and
Close buttons.
GROUP
By default the Quick Access Toolbar displays the Save, Undo, and
Repeat buttons and is used for easy access to frequently used
commands.
This is a text field where you can enter words and phrases about
what you want to do next and quickly get to features you want to
use or actions you want to perform.
You can also use Tell Me to find help about what you're looking for,
or to use Smart Lookup to research or define the term you
entered.
CONTEXTUAL TABS
The point where the next characters typed from the keyboard will
appear on the display screen.
Read Mode
Print Layout View
Web Layout View
Outline View
Draft View
VIEW OPTIONS
READ MODE
Displays as much of the content of the document as will fit in the
screen.
VIEW OPTIONS
OUTLINE VIEW
Shows the structure of a document, which consist of heading and
body text.
VIEW OPTIONS
DRAFT VIEW
Displays the content of a document with a basic layout.
EDITING AND PROOFING DOCUMENTS
SELECTING TEXT
Select a word: Click and drag or double-click on the word.
SELECTING TEXT
Select a block of text: Click and drag or click to the left of the first
word, hold down the SHIFT key, and then immediately click to the
right of the last word.
Select a line: Click and drag or click in the selection to the left of
the line.
EDITING AND PROOFING DOCUMENTS
SELECTING TEXT
Select an entire document: Triple-click in the selection area or hit
the CTRL + A keys.
Undo an action: On the Quick Access Toolbar click the Undo key
or hit the CTRL + Z keys.
EDITING AND PROOFING DOCUMENTS
DELETING TEXT
When deleting text in your document you can either use the
Delete key or the Backspace key.
The Delete key deletes text to the right of your cursor while the
Backspace key deletes text to the left of your cursor.
CUT, COPY, AND PASTE
Often times you will need to move text from one location in a
document to another, or to a different application.
1. Click in the area of the document where you want to paste your
text.
2. Click on the Paste icon located on the Home tab in the
Clipboard group or hit the CTRL + V keys.
FORMATTING A DOCUMENT
LIVE PREVIEW
Using Live Preview temporarily applies formatting on selected text
or objects whenever a formatting command is hovered.
This allows you to quickly preview how the formatting options will
look before they are made.
FORMATTING A DOCUMENT
LIVE PREVIEW
1. Select the desired text that you want to format
2. On the Home tab, in the Font group, do any of the following:
a. Click the arrow next to the Font box and move the pointer
over the fonts that you want to preview.
b. Click the arrow next to the Font Size box and move the
pointer over the font sizes that you want to preview.
FORMATTING A DOCUMENT
LIVE PREVIEW
c. Click the arrow next to the Text Highlight Color button and
move the pointer over the highlight or fill colors that you
want to preview.
d. Click the arrow next to the Font Color button and move the
pointer over the font colors that you want to preview.
FORMATTING A DOCUMENT
LIVE PREVIEW
When you finish previewing the formatting choices, do one of the
following:
1. To apply the previewed formatting, click the selected font
name, size, or color in the list.
2. To cancel live previewing without applying any changes, press
ESC.
FORMATTING A DOCUMENT
FORMATTING A PARAGRAPH
A paragraph is a select group of text that can have its own
formatting characteristics, such as alignment, spacing and styles.
FORMATTING A DOCUMENT
FORMATTING A PARAGRAPH
1. Select the desired paragraph(s) that you want to format.
2. Choose commands from the Paragraph group on the Home
tab.
3. For additional formatting options, click on the Dialog Box
Launcher in the lower-right corner of the group to launch the
Paragraph dialog box OR
4. You can also use the Mini Toolbar.
FORMATTING A DOCUMENT
TO CLOSE A DOCUMENT
1. Click the File tab, and then click Close
2. If a Microsoft Office Word dialog box appears displaying a
“Want to save your changes to …?” message:
Click Save to save, Don’t Save to discard changes, or Cancel to
close the dialog box OR
3. Hit the Close button or hit the ALT + F4 keys.
INTRODUCTION TO
MICROSOFT POWERPOINT
Thumbnail
Reading View
VIEWING A PRESENTATION
Subtitle Placeholder
FORMATTING
You can apply a theme when you create a new presentation and
you can change the theme as many times as you want.
FORMATTING
TO APPLY A THEME:
1. Click on the Design tab.
2. Select one of the themes in the Themes group.
To see more themes, click on the drop down arrow on the bottom
right corner of the group.
FORMATTING
TO FORMAT TEXT:
1. Click within the placeholder.
2. Select the text to format.
3. Click on the Home tab.
4. Click on the formatting buttons in either the Font or Paragraph
groups.
5. You can also use the Mini Tool Bar that appears when the text
is selected.
ADDING NEW SLIDES
CONTENT SLIDES:
If you choose a slide with content, you will have six types of
content to choose from.
TO APPLY TRANSITIONS:
1. Click on the Transitions tab.
2. Click on the drop down arrow in the Transition to This Slide
group to see a listing of all available transitions.
3. Click on the transition you want to apply.
4. Click on Apply to All to apply the transition effect to the entire
presentation.
PRINTING
TO PRINT:
1. Click on the File tab.
2. Click on Print .
PRINTING
Under Settings click on Print All Slides and select one of the
options to print:
1. Print Layout
o Full Page Slides
o Notes Pages
o Outline
PRINTING
2. Handouts
o Choose between 1 – 9 slides per page (horizontal or vertical)
INTRODUCTION TO
MICROSOFT EXCEL
Formula Bar
This is helpful when you have either a long formula or large piece
of text in a cell.
WORKSHEET NAVIGATION TABS
Select Cells: The default option for the mouse showing this
symbol
Move a Cell’s Content: Point around the active cell until you see
this symbol then, click and drag the cell to your desired
location.
Activate the Autofill Feature: Point on the lower right corner of
the active cell until you see this symbol then, click and
drag the cell to your desired location.
HIGHLIGHTING / SELECTING AREAS USING
THE MOUSE
NOTE: By default, pressing the Enter key will move you to the cell
below the active cell.
ENTERING TEXT
Using the formula bar will confirm where the label actually “lives.”
AUTOFILL
For example, column headings are often the months of the year or
the days of the week.
TO ENTER VALUES:
1. Navigate to a cell.
2. Type a value.
3. Press Enter.
CREATING FORMULAS
TO CREATE A FORMULA:
1. Click in a cell.
2. Press the = key.
3. Type the formula.
4. Press Enter.
COPYING FORMULAS
Like many things in Excel, there is more than one way to copy
formulas.
That’s a lot of typing! Instead, we can use the Sum Function and
specify a range of cells.
AUTOSUM FUNCTION
Excel has over 200 functions that can be used because Sum is the
most common function, it is the only one with its own toolbar
button.
AUTOSUM FUNCTION
When working with functions, the cells used in the formula are
referred to as the range.
A range is a group of cells that are specified by naming the first cell
in the group and the last cell.
For example, A1:D1 is a range that includes cells A1, B1, C1 and D1.
AUTOSUM FUNCTION
AutoSum will always look for values in the cells above it first, then
to the left.
3. Press Enter.
SAVING A WORSHEET
NOTE: The list of commands to undo is reset after the file is saved.
You cannot use Undo to fix an error after the file is saved.
TO UNDO A COMMAND:
1. Click Undo.
CLEARING CELLS
Applying formats to any cell(s) can be done either using the Font,
Alignment and Number groups or using the dialog box which will
include all the formatting options.
FORMATTING VALUES
NOTE: Each cell must be done individually. Excel will delete the
contents of all but the top / left most cell if multiple cells are
selected.
CENTERING TEXT
This option basically takes all the cells in the highlighted range and
merges them into one large cell.
For example, the range A1:F1 became cell A1 after the Merge Cells
button was selected.
When the chart is selected you will notice a new tab “Chart Tools”
on the Ribbon.
CREATING A BASIC CHART
If you do not see the Chart Tools, click on the chart to select it.
If you want full control of your functions insertion, using the Excel
Insert Function dialogue box is all you ever need.
To achieve this, go to the Formulas tab and select the first menu
labeled Insert Function.
EXCEL FUNCTIONS
The dialogue box will contain all the functions you need to
complete your financial analysis.
EXCEL FUNCTIONS
This option is for those who want to delve into their favorite
functions quickly.
To find this menu, navigate to the Formulas tab and select your
preferred group.
EXCEL FUNCTIONS
However, if you find your preferred group is not on the tab, click on
the More Functions option – probably it’s just hidden there.
EXCEL FUNCTIONS
FUNCTION DEFINED
returns the number of the
=COUNTA(range of cells)
selected cells that are not blank
returns the number of the
=COUNTIF(range of cells,
selected cells that meets one
criteria)
condition
=COUNTIFS(range 1, criteria 1, returns the number of the
range 2, criteria 2) selected cells that meets several
conditions
MORE EXCEL FUNCTIONS
FUNCTION DEFINED
returns the specified value of
=IF(condition, value if true, value
the selected cells that meet or
if false)
not meet the given condition
returns the value of the cell that
=TRIM(cell)
eliminated extra spaces in cells
returns the number of
=LEN(cell) characters of the selected cell
including spaces
MORE EXCEL FUNCTIONS
FUNCTION DEFINED
returns the specified value of
=AND(condition 1, condition 2) the selected cells that meet or
not meet all the given conditions
returns the specified value of
=OR(condition 1, condition 2) the selected cells that meet or
not meet any given conditions
returns the value of all selected
=CONCATENATE(range of cells)
cells into one cell
MORE EXCEL FUNCTIONS
FUNCTION DEFINED
returns the value of the current
=TODAY()
date in a cell
returns the value of the current
=NOW()
date and time in a cell
MORE EXCEL FUNCTIONS
You can proceed to print the document from here, or you can
change things to make the printed output look different.
PRINTING A WORKSHEET
PAGE SETUP
You can change options under Settings or you can click on Page
Setup.
PRINTING A WORKSHEET
PAGE SETUP
Clicking on Page Setup will open a dialog box with four tabs:
Page
Margins
Header / Footer
Sheet
PRINTING A WORKSHEET
PAGE SETUP
Page
1. Change the Orientation.
2. Adjust the Scaling.
3. Change the Paper Size.
PRINTING A WORKSHEET
PAGE SETUP
Margins
1. Change the margins.
2. Center on the page either horizontally, vertically or select both.
PRINTING A WORKSHEET
PAGE SETUP
Header / Footer
1. To select from one of the already created headers/footers, click
on the drop-down arrow for Header and also for Footer and
choose from the list.
2. To create a custom header and/or footer, click on Custom
Header and Custom Footer.
PRINTING A WORKSHEET
PAGE SETUP
Header / Footer
This area is made of three sections – left, center and right.
PAGE SETUP
Header / Footer
You will also see a row of buttons in this dialog box. Following are
their functions:
PRINTING A WORKSHEET
PAGE SETUP
Header / Footer
3. Click in a section to position your cursor.
4. Enter text/fields.
5. Click OK when finished.
PRINTING A WORKSHEET
PAGE SETUP
Sheet
1. Repeat Rows and Columns under Print Titles.
2. Check off what to print under Print.
3. Change the Page Order.