1002 - 03. Procurement of Raw Material

USER MANUAL – ‘‘S4 HANA Implementation’’
Error: Reference source Company Name : Aacharan Enterprises Private Limited Company code : 100
not found Transaction : Procurement of Raw Material Module : SAP_MM
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1.1 Raw Material Procurement

RM Procurement will involve the following steps.
 Creation of Purchase Requisition by MRP run for materials.
 Approval of Purchase requisition by the Concerned Department Manager
 Conversion of the approved Purchase Requisition to RFQ
 Maintain RFQ
 Price Comparison
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not foundError: Transaction : Procurement of Raw Material Module : SAP_MM
Reference source not
  Conversion of RFQ in Purchase Order.
 Approval of PO by the Concerned Purchase Manager
 Goods receipt for the PO to Quality or Unrestricted
 Vendor Invoice Entry for the PO
1.1.1. Create Purchase Requisition
Procedure:-
1. At the end of MRP run the Purchase requisitions created for the material. List display of open Purchase Requisition using the following transaction
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->List Display -> General
ME5A)
Transaction code ME5A
2. In the next screen enter the

following details
Field name Comment

Document type ZMRP Purchase Requisition
Plant A001
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1.1.2. Modify
Purchase
Requisition
Procedure:-
1. To modify a Purchase
Requisition using the
following transaction.
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Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Change
SAP S4 HANA menu

Transaction code ME52N
2. Select the Purchase requisition you want to modify by clicking on other Purchase Requisition and searching for the required Purchase requisition.
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Make the changes required to the Purchase requisition.
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3. After making changes save the Purchase requisition.
1.1.3. Display Purchase Requisition
Procedure:-
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1.
1. To view a Purchase Requisition use the following transaction.
Logistics -> Material Management -> Purchasing -> Purchase Requisition

->Display
SAP S4 HANA menu

1.1.4. Release/
Approve
Purchase
Requisition
1. To approve/ release the Purchase Requisitions use the following transaction
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Release ->Collective
Release
Transaction code ME55
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2. On the next screen

enter the release code
and select the criterion
by which you want to
view the unapproved
Purchase Requisitions
and click on to view
the list of unapproved
Purchase Requisitions.
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Save the changes
1.1.5. Convert Purchase Requisition into RFQ

1. Approved Purchase Requisitions convert into RFQ
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Create(ME41)
Create RFQ with ref to Purchase

Requisition
Field name Comment

RFQ Type AN
RFQ Date 08.02.2017
Quotation Deadline 08.02.2017
Purchase Org. A001
Purchase Group 018
Plant A001
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Enter
collective
number
Enter
Vendor
Detail
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1.1.6.
1.1.6. Change RFQ
Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation
->Change(ME42)
SAP S4 HANA menu

1.1.7. Display
RFQ
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Display (ME43)
1.1.8. Maintain
Quotation
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Quotation ->Maintain
(ME47)
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Enter Net Price and other details
Maintain item condition
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Maintain item details
Tax Code
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1.1.9.
1.1.9. Convert RFQ into Purchase Order
Logistics -> Material Management -> Purchasing -> Purchase Order ->Create
->ME21N
SAP S4 HANA menu

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1. Delivery Schedule can be maintained here as shown in the Delivery Schedule tab
2. En
te
r
the following details if required in Delivery tab

Field name Comment
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Over delivery tolerance for this PO if required
Over delivery tolerance

Under delivery tolerance Under delivery tolerance for this PO is required
Stock type If the Material is planned for quality inspection, automatically the stock type will be selected here as ‘Quality
Inspection’. Else the stock type here will be unrestricted use
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3.
3. Check the following details if required in Invoice tab if required
Comment
Field name
GR based IV Mark this if the Vendor Invoice is to be based on the Goods Receipt Quantity and not the P.O. Quantity. If this is UN-
ticked, the Vendor Invoice can directly be created with P.O. Quantity irrespective of the received quantity.
1.1.10. Change Purchase Order
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Change (ME22N)
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1.1.11.
1.1.11. Display Purchase Order
Logistics -> Material Management -> Purchasing -> Purchase Order –Display
(ME23N)
SAP S4 HANA menu

1.1.12. Release
Purchase Order
SAP S4 HANA menu

After Release
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1.1.13 Goods Receipt
SAP S4 HANA menu Logistics -> Material Management -> Inventory Management -> Goods Movement –MIGO
Transaction code MIGO
1. Enter the following details on the next screen

Goods Receipt: Select Goods Receipt from the list of predefined values
Purchase Order: Enter the Purchase Order No. against which the Goods Receipt has to be done.
Movement Type: Make sure the Movement Type is “101” for Goods Receipt against Purchase Order.
2. Select the Purchase order

for which Goods Receipt
has to be done. Enter the
following details on the
screen.
Field name Comment

Document date Date on which original document was issued
Posting date Date on which the document is to be posted to Finance
Delivery Note The delivery document number from Vendor
Header text Any text information if any can be entered here
Tick the material OK Tick this check box for materials to be received
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Enter the Qty
Qty
3. In the where tab enter the following details :
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Enter Storage
Location M001.
4. Only for
materials
that have
bath
management (expiry date) the Batch tab will be displayed. SLED/BBD will be calculated by the system based on shelf life defined for the material
in the system.
Field name Comment

Batch number Internally Generated Number
Good Receipient Good recipient name if required
Date of Manufacture Enter the Manufacturing date (05.02.2017)
SLED/BBD This will be automatically calculated based on shelf life defined for the material in the system.
5.
5. Save the
Material
document
after
entering
these details.
The Material
document number will be displayed in the status bar as follows . The Goods receipt is completed & material stock is updated in the selected
storage location
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6. To Display the Material document created when doing the goods receipt can be viewed as follows. Select
Display, Material Document , Material document number.
Click tab click on to view the Accounting Document.
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1.1.14 Invoice Receipt
Procedure:-
1. Invoice Entry for Purchase Order can be performed using the following transaction
SAP S4 HANA menu Logistics -> Material Management -> Logistics Invoice Verification --> Document Entry ->
Enter Invoice
Transaction code MIRO
2. On the next screen enter

the following details
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Field name Comment

Invoice date Invoice date for the vendor invoice
Reference Invoice number of the vendor invoice
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After all the details are entered, an amount will be calculated by the system as shown in the Balance Field.
Enter the Amount as received from the Vendor, on the Vendor Invoice.
Amount
Text If any text need to be maintained for the Invoice
Payment term Based on the Payment Terms specified in Vendor Master and P.O. Payment Term description will appear here
and Baseline Date will be calculated accordingly.
Purchase Order number Purchase Order for which the invoice is entered
3. If any unplanned cost is there in this invoice they can be added in the text unplanned Delivery cost in Details tab as below.
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3. Simulate
4. Save the
invoice.
5. To view
the invoice
created
entries
click this
icon
6. Select the invoice document number.

7.
8. Press Enter.
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Click
on the
Follow
on
documents. . Click on
follow on documents to
view the accounting
entries made
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Prepared By Date Approved By Date

NOVELERP CONSULTANT NOVELERP PROJECT MANAGER
Name: Kapil Rajput / Janak Singh / Deepak Name: Manish Pednekar
Wagh / Mukesh Kothari
Signature: Signature:
Reviewed By Date Approved By Date

MIRAJ CORE TEAM MEMBER MIRAJ PROCESS OWNER
Name: ________________________ Name: ___________________________
Signature: Signature:
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USER MANUAL – ‘‘S4 HANA Implementation’’

1.1 Raw Material Procurement

2. In the next screen enter the

Field name Comment

SAP S4 HANA menu

Make the changes required to the Purchase requisition.

3. After making changes save the Purchase requisition.

1.1.3. Display Purchase Requisition

Logistics -> Material Management -> Purchasing -> Purchase Requisition

SAP S4 HANA menu

1. To approve/ release the Purchase Requisitions use the following transaction

2. On the next screen

Save the changes

1.1.5. Convert Purchase Requisition into RFQ

Create RFQ with ref to Purchase

Field name Comment

SAP S4 HANA menu

Enter Net Price and other details

Maintain item condition

SAP S4 HANA menu

the following details if required in Delivery tab

Over delivery tolerance

1.1.10. Change Purchase Order

Transaction code ME22N

SAP S4 HANA menu

SAP S4 HANA menu

1.1.13 Goods Receipt

1. Enter the following details on the next screen

2. Select the Purchase order

Field name Comment

3. In the where tab enter the following details :

Field name Comment

Click tab click on to view the Accounting Document.

2. On the next screen enter

Field name Comment

6. Select the invoice document number.

Prepared By Date Approved By Date

Reviewed By Date Approved By Date

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