Procurement of Consumable

USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002

Transaction : Procurement of Consumable Module : SAP_MM
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1.1 Consumable Goods Procurement

Consumable Goods Procurement will involve the following steps.
 Creation of Purchase Requisition Manually
 Approval of Purchase requisition by the Concerned Department Manager
 Conversion of the approved Purchase Requisition to RFQ
 Maintain RFQ
 Price Comparison
 Conversion of RFQ in Purchase Order.
 Approval of PO by the Concerned Purchase Manager
 Goods receipt for the PO to Quality or Unrestricted
 Vendor Invoice Entry for the PO
1.1.1. Create Purchase Requisition
Procedure:-
1. For Consumable goods Purchase requisitions created manually using the following transaction.
SAP menu Logistics -> Material Management -> Purchasing -> Purchase Requisition
->Create
Transaction code ME51N
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2. In the next screen enter the following details
Field name Comment

Document type ZCON Capex PR
Account Assignment Cat K
Header text You can enter any additional information regarding this Purchase
Requisition in this field
Material Select the materials to be Requested
Quantity Quantity of the material to be requested
Unit Unit for the material will be automatically bought in for the material from
the material master
Plant Plant for which the material is requested
Delivery Date The date by which you want the product to be delivered
Purchase Group Enter the Purchase Group .
Requisnr. Name of the person who is requesting the Purchase
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In Account Assignment tab enter cost center
4. After the Purchase Requisition details are entered click on to save the Purchase requisition.
1.1.2. Modify Purchase Requisition

Procedure:-
1. To modify a Purchase Requisition using the following transaction.
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition
->Change
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Select the Purchase requisition you want to modify by clicking on other Purchase Requisition and searching for the required Purchase requisition.
2. Make the changes required to the Purchase requisition.
3. After making changes save the Purchase requisition.
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1.1.3. Display Purchase Requisition
Procedure:-
1. To view a Purchase Requisition use the following transaction.
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition
->Display
1.1.4. Release/ Approve Purchase Requisition
1. To approve/ release the Purchase Requisitions use the following transaction
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Release ->Collective
Release
Transaction code ME55
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2. On the next screen enter the release code and select the criterion by which you want to view the unapproved Purchase Requisitions and click
on to view the list of unapproved Purchase Requisitions.
Save the changes
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1.1.5. Convert Purchase Requisition into RFQ
1. Approved Purchase Requisitions convert into RFQ
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Create(ME41)
Create RFQ with ref to Purchase Requisition
Field name Comment

RFQ Type AN
RFQ Date 09.02.2017
Quotation Deadline 09.02.2017
Purchase Org. A001
Purchase Group 018
Plant A001
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Go to Header Details
Enter collective number
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Enter Supplier
Save RFQ
RFQ Number created with
1.1.6. Change RFQ
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Change(ME42)
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1.1.7. Display RFQ
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Display (ME43)
1.1.8. Maintain Quotation
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Quotation ->Maintain (ME47)
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Enter Net Price and other details
Maintain item Details
Enter Tax Code VD
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1.1.9. Convert RFQ into Purchase Order
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order ->Create ->ME21N
Press Execute Button

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1. Delivery Schedule can be maintained here as shown in the Delivery Schedule tab
2. Check the following details if required in Invoice tab if required

Field name Comment
GR based IV Mark this if the Vendor Invoice is to be based on the Goods Receipt Quantity and not the P.O. Quantity. If this is un-
ticked, the Vendor Invoice can directly be created with P.O. Quantity irrespective of the received quantity.
Purchase order created with
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1.1.10. Change Purchase Order
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Change (ME22N)
1.1.11. Display Purchase Order
SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Display (ME23N)
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1.1.12. Release Purchase Order
SAP S4 HANA menu

After Release
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1.1.13 Goods Receipt
SAP S4 HANA menu Logistics -> Material Management -> Inventory Management -> Goods Movement –
MIGO
Transaction code MIGO
1. Enter the following details on the next screen

Goods Receipt: Select Goods Receipt from the list of predefined values
Purchase Order: Enter the Purchase Order No. against which the Goods Receipt has to be done.
Movement Type: Make sure the Movement Type is “101” for Goods Receipt against Purchase Order.
2. Select the Purchase order for which Goods Receipt has to be done. Enter the following details on the screen.
Field name Comment

Document date Date on which original document was issued
Posting date Date on which the document is to be posted to Finance
Delivery Note The delivery document number from Vendor
Header text Any text information if any can be entered here
Tick the material OK Tick this check box for materials to be received
Qty Enter the Qty
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3. In the Material details tab enter the following details :
4. Save the Material document after entering these details. The Material document number will be displayed in the status bar as follows
.
5. To Display the Material document created when doing the goods receipt can be viewed as follows. Select Display, Material Document , Material
document number.
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Click tab click on to view the Accounting Document.
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1.1.14 Invoice Receipt

Procedure:-
1. Invoice Entry for Purchase Order can be performed using the following transaction
SAP S4 HANA menu Logistics -> Material Management -> Logistics Invoice Verification --> Document Entry -> Enter Invoice
Transaction code MIRO
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2. On the next screen enter the following details
Field name Comment

Invoice date Invoice date for the vendor invoice
Reference Invoice number of the vendor invoice
Amount After all the details are entered, an amount will be calculated by the system as shown in the Balance Field.
Enter the Amount as received from the Vendor, on the Vendor Invoice.
Text If any text need to be maintained for the Invoice
Payment term Based on the Payment Terms specified in Vendor Master and P.O. Payment Term description will appear here
and Baseline Date will be calculated accordingly.
Purchase Order number Purchase Order for which the invoice is entered
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Simulate
4. Save the invoice.

5. To view the invoice created entries click this icon
6. Select the invoice document number.
7. Press Enter.Click on the Follow on documents. . Click on follow on documents to view the accounting entries made
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Prepared By Date Approved By Date

NOVELERP CONSULTANT NOVELERP PROJECT MANAGER
Name: Kapil Rajput / Deepak Wagh / Mukesh Name: Manish Pednekar
Kothari
Signature:
Signature:
Reviewed By Date Approved By Date

MIRAJ CORE TEAM MEMBER MIRAJ PROCESS OWNER
Name: ________________________ Name: ___________________________
Signature: Signature:
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USER MANUAL – ‘‘S4 HANA Implementation’’

Company Name : Aacharan Enterprises Private Limited Company code : 1002

1.1 Consumable Goods Procurement

Field name Comment

1.1.2. Modify Purchase Requisition

2. Make the changes required to the Purchase requisition.

3. After making changes save the Purchase requisition.

1.1.4. Release/ Approve Purchase Requisition

1. To approve/ release the Purchase Requisitions use the following transaction

Save the changes

Create RFQ with ref to Purchase Requisition

Field name Comment

Enter collective number

1.1.6. Change RFQ

1.1.8. Maintain Quotation

Maintain item Details

Enter Tax Code VD

Press Execute Button

2. Check the following details if required in Invoice tab if required

Purchase order created with

1.1.11. Display Purchase Order

SAP S4 HANA menu

1. Enter the following details on the next screen

Field name Comment

3. In the Material details tab enter the following details :

Click tab click on to view the Accounting Document.

1.1.14 Invoice Receipt

Field name Comment

4. Save the invoice.

6. Select the invoice document number.

Prepared By Date Approved By Date

Reviewed By Date Approved By Date

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