USER MANUAL – ‘‘S4 HANA Implementation’’

Company Name : Miraj Developer Limited Process code :

MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1 Service Procurement

Service Procurement will involve the following steps.
 Creation of Purchase Requisition Manually
 Approval of Purchase requisition by the Concerned Department Manager
 Conversion of the approved Local Purchase Requisition to RFQ
 Maintain RFQ
 Conversion of RFQ in Purchase Order.
 Approval of PO by the Concerned Purchase Manager
 Service Entry sheet for PO.
 Vendor Invoice Entry for the PO

1.1.1. Create Purchase Requisition

Procedure
1. For Service Purchase requisitions created manually using the following transaction.

SAP menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Create
Transaction code ME51N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

2. In the next screen enter the following details

Field name Comment
Document type ZSER Service PR
Account Assignment Cat P
Item Category D
Header text You can enter any additional information regarding this Purchase
Requisition in this field
Material Select the materials to be Requested
Quantity Quantity of the material to be requested
Unit Unit for the material will be automatically bought in for the material from
the material master

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Plant Plant for which the material is requested

Delivery Date The date by which you want the product to be delivered
Purchase Group Enter the Purchase Group .
Requisnr Name of the person who is requesting the Purchase
Service number Enter Service number in service tab at item level.

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

In Account Assignment tab enter WBS Element

4. After the Purchase Requisition details are entered click on to save the Purchase requisition. Message shows as follows

1.1.2. Modify Purchase Requisition

Procedure
1. To modify a Purchase Requisition using the following transaction.

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Change
Transaction code ME52N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1.3. Display Purchase Requisition

Procedure
1. To view a Purchase Requisition use the following transaction.

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Display
Transaction code ME53N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1.4. Release/ Approve Purchase Requisition

1 To approve/ release the Purchase Requisitions use the following transaction

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition ->Release ->Collective Release
Transaction code ME55

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

2 On the next screen enter the release code and select the criterion by which you want to view the unapproved Purchase Requisitions and click on
to view the list of unapproved Purchase Requisitions.

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

After release

Save the changes

1.1.5. Convert Purchase Requisition into RFQ

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1. Approved Purchase Requisitions convert into RFQ

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Create(ME41)
Transaction code ME41

Create RFQ with ref to Purchase Requisition

Field name Comment

RFQ Type ZWO
RFQ Date 11.02.2017
Quotation Deadline 12.02.2017
Purchase Org. MD01
Purchase Group 011
Plant R002

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Go to Header Details

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Enter collective number

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Enter Vendor

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Save RFQ. Message shows as follows

1.1.6. Change RFQ

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Change(ME42)
Transaction code ME42

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1.7. Display RFQ

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Display (ME43)
Transaction code ME43

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1.8. Maintain Quotation

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Quotation ->Maintain (ME47)
Transaction code ME47

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Select line item and Go to

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Enter Gross price for each line item

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Save .Message shows as follows

1.1.9. Convert RFQ into Purchase Order

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order ->Create ->ME21N
Transaction code ME21N

Select PO document type ZSER

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Select RFQ and adopt

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1. Check the following details if required in Invoice tab if required

Field name Comment
GR based IV Mark this if the Vendor Invoice is to be based on the Goods Receipt Quantity and not the P.O. Quantity. If this is un-
ticked, the Vendor Invoice can directly be created with P.O. Quantity irrespective of the received quantity.
S.based IV Service based invoice verification

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Tax code V0

Save the Purchasing document after entering these details. The purchasing document number will be displayed in the status bar as follows.

1.1.10. Change Purchase Order

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Change (ME22N)
Transaction code ME22N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1.11. Display Purchase Order

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Display (ME23N)
Transaction code ME23N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.1.12. Release Purchase Order

SAP S4 HANA menu

Transaction code ME28

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

After Release

1.1.13 Service Entry Sheet

SAP S4 HANA menu Logistics -> Material Management -> Service Entry Sheet -> ML81N- Maintain
Transaction code ML81N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Enter Purchase Order

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Enter P.O Number, Enter

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Create Entry Sheet

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Enter all basic data and go to next tab

1. Select the Purchase order for which Service entry sheet has to be done. Enter the following details on the screen.
Field name Comment
PO Purchase Order Number
Document date Date on which original document was issued
Posting date Date on which the document is to be posted to Finance
Service Location Location where service is done

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Reference Invoice number

Document text Document Text
Period period in which the service was performed
Qty Enter the Qty

Press Service selection button

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Execute

Select service

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

At header level accept the service

Accept and Save

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

1.2 .14 Invoice Receipt

1. Invoice Entry for Purchase Order can be performed using the following transaction
SAP S4 HANA menu Logistics -> Material Management -> Logistics Invoice Verification --> Document Entry -> Invoice Entry

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Transaction code MIRO

2. On the next screen enter the following details

Field name Comment

Invoice date Invoice date for the vendor invoice

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Reference Invoice number of the vendor invoice

Amount After all the details are entered, an amount will be calculated by the system as shown in the Balance Field.
Enter the Amount as received from the Vendor, on the Vendor Invoice.
Text If any text need to be maintained for the Invoice
Payment term Based on the Payment Terms specified in Vendor Master and P.O. Payment Term description will appear here
and Baseline Date will be calculated accordingly.
Purchase Order number Purchase Order for which the invoice is entered

Simulate

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Post the Invoice

3. To view the invoice created entries click this icon

4. Select the invoice document number.

5. Press Enter.

Chck the invoice flow and accounting document.

Click on the Follow on documents. . Click on follow on documents to view the accounting entries made

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Miraj Developer Limited Process code :
MG06A_MM03-06
Process Description : Procurement of Service Module :MM

Prepared By Date Approved By Date

NOVELERP CONSULTANT NOVELERP PROJECT MANAGER
Name: Kapil Rajput/Deepak wagh Name: Manish Pednekar

Signature: Signature:

Reviewed By Date Approved By Date

MIRAJ CORE TEAM MEMBER MIRAJ PROCESS OWNER
Name: ________________________ Name: ___________________________

Signature: Signature:

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