USER MANUAL – ‘‘S4 HANA Implementation’’

Company Name : Aacharan Enterprises Private Limited Company code : 1002

Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference

1.1 Third party Procurement

Third Party Procurement will involve the following steps.
 Purchase Requisition will be generate during sales order creation.
 Conversion of the approved Purchase Requisition to RFQ
 Maintain RFQ
 Price Comparison
 Conversion of RFQ in Purchase Order.
 Approval of PO by the Concerned Purchase Manager
 Goods receipt for the PO.
 Vendor Invoice Entry for the PO
1.1.1. Purchase Requisition created during sales order creation

Procedure:-
SAP S4 HANA menu Logistics -> Sales and Distribution -> Sales -> Order ->Display
Transaction code VA03

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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Enter Sales order Number

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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1.1.2. Modify Purchase Requisition

Procedure:-
1. To modify a Purchase Requisition using the following transaction.

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition
->Change
Transaction code ME52N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference
1.1.3. Display Purchase Requisition

Procedure
1. To view a Purchase Requisition use the following transaction.

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Requisition
->Display
Transaction code ME53N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference
1.1.4. Convert Purchase Requisition into RFQ
1. Approved Purchase Requisitions convert into RFQ

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation
->Create(ME41)
Transaction code ME41

Create RFQ with ref to Purchase Requisition

Field name Comment

RFQ Type AN
RFQ Date 09.02.2017
Quotation Deadline 09.02.2017
Purchase Org. A001
Purchase Group 018
Plant A001

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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Enter collective number

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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Enter Vendor Detail

1.1.5. Change RFQ

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Change(ME42)
Transaction code ME42

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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1.1.6. Display RFQ

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Request for Quotation ->Display (ME43)
Transaction code ME43

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Transaction : Procurement of Third Party Module : SAP_MM
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1.1.7. Maintain Quotation

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> RFQ/Quotation -> Quotation ->Maintain (ME47)
Transaction code ME47

Enter Net Price and other details

Maintain Item Details

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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Tax Reference
code V8

1.1.8. Convert RFQ into Purchase Order

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order ->Create
->ME21N
Transaction code ME21N

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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1. Delivery Schedule can be maintained here as shown in the Delivery Schedule tab

Delivery Address
Vendor deliver this material directly to the customer.

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Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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account assignment tab find sales order

2. Check the following details if required in Invoice tab if required

Field name Comment
GR based IV Mark this if the Vendor Invoice is to be based on the Goods Receipt Quantity and not the P.O. Quantity. If this is un-
ticked, the Vendor Invoice can directly be created with P.O. Quantity irrespective of the received quantity.

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference
1.1.9. Change Purchase Order

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Change (ME22N)
Transaction code ME22N

1.1.10. Display Purchase Order

SAP S4 HANA menu Logistics -> Material Management -> Purchasing -> Purchase Order –Display
(ME23N)
Transaction code ME23N

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Transaction : Procurement of Third Party Module : SAP_MM
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1.1.11. Release Purchase Order

SAP S4 HANA menu

Transaction code ME28

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Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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After Release

1.1.13 Goods Receipt

SAP S4 HANA menu Logistics -> Material Management -> Inventory Management -> Goods Movement –MIGO
Transaction code MIGO

1. Enter the following details on the next screen

Goods Receipt: Select Goods Receipt from the list of predefined values
Purchase Order: Enter the Purchase Order No. against which the Goods Receipt has to be done.
Movement Type: Make sure the Movement Type is “101” for Goods Receipt against Purchase Order.

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference
2. Select the Third party Purchase order for which Goods Receipt has to be done. Enter the following details on the screen.

Field name Comment

Document date Date on which original document was issued
Posting date Date on which the document is to be posted to Finance
Delivery Note The delivery document number from Vendor
Header text Any text information if any can be entered here
Tick the material OK Tick this check box for materials to be received
Qty Enter the Qty

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Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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3. In the Where tab enter the following details :

4. Save the Material document after entering these details. The Material document number will be displayed in the status bar as follows
.

5. To Display the Material document created when doing the goods receipt can be viewed as follows. Select Display, Material Document , Material
document number.

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Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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Click tab click on to view the Accounting Document.

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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1.1.14 Invoice Receipt

Procedure:-
1. Invoice Entry for Purchase Order can be performed using the following transaction

SAP S4 HANA menu Logistics -> Material Management -> Logistics Invoice Verification --> Document Entry -> Park Invoice
Transaction code MIR7

2. On the next screen enter the following details

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 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference
Field name Comment
Invoice date Invoice date for the vendor invoice
Reference Invoice number of the vendor invoice
Amount After all the details are entered, an amount will be calculated by the system as shown in the Balance Field.
Enter the Amount as received from the Vendor, on the Vendor Invoice.
Text If any text need to be maintained for the Invoice
Payment term Based on the Payment Terms specified in Vendor Master and P.O. Payment Term description will appear here
and Baseline Date will be calculated accordingly.
Purchase Order number Purchase Order for which the invoice is entered

3. Simulate

4. Save the invoice.

5. To view the invoice created entries click this icon

6. Select the invoice document number.

7. Press Enter.
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Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
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Click on the Follow on documents. . Click on follow on documents to view the accounting entries made

Prepared By Date Approved By Date

NOVELERP CONSULTANT NOVELERP PROJECT MANAGER
Name: Kapil Rajput/Deepak wagh Name: Manish Pednekar
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Signature: Signature:
 USER MANUAL – ‘‘S4 HANA Implementation’’
Company Name : Aacharan Enterprises Private Limited Company code : 1002
Transaction : Procurement of Third Party Module : SAP_MM
Error: Reference

Reviewed By Date Approved By Date

MIRAJ CORE TEAM MEMBER MIRAJ PROCESS OWNER
Name: ________________________ Name: ___________________________

Signature: Signature:

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