Letterhead

Of
Your Company

Contract Rate For All Markets

Validity: Validity Periode

Company Company Destination Name

Contact Contact Person of Company Destination

Address Address of Company Destination

Phone Phone of Company Destination

Email Email of Company Destination
Web Website of Company Destination

Warm greetings from Your Company Name!

It is with great pleasure that we welcome Company Destination Name as a member to Your Company Name preferred Travel Agent Account program.
As a member your associates will be entitled to exclusive benefits and substantial discounts in Your Company Name.

In order to activate these special rates and benefits in our reservation system please sign in the space provided below and return this agreement to us
via email: Your Email refers to your company’s name when making reservations.

ACCOMMODATION

ROOM PUBSLISHED CONTRACT RATE FOR ALL MARKETS(Net)

TYPE RATE
Internet Rate Domestic / FIT Overseas GIT (above 15 Rooms)
(GIT and FIT)
Price(?) Price(?) Price(?) Price(?) Price(?)
Standard Room

Price(?) Price(?) Price(?) Price(?) Price(?)

Deluxe Room

The above quoted wholesale rates are net non commissionable and inclusive of 21% government tax and services.
1 FOC on twin sharing for every 15 Paying Room.

Value Added & Benefits

 Welcome Drink upon arrival for FIT Booking only

 Free Daily breakfast
 Free Mineral water in the room For FIT only
 Free wi-fi internet connection in room
 Free use Your Beach Club at Sanur Beach for FIT only
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Your Company

CONTRACT RATE FOR MEETING

(10–15 Pax)/Pax Price(?): Including 1X Lunch, 2 X Coffee Breaks for 8 Hours + Standard Facilities.
Room Only : Price(?)

(16-20 Pax)/Pax Price(?): Including 1X Lunch, 2 X Coffee Breaks for 8 Hours + Standard Facilities
Room Only : Price(?)

(21-30 Pax)/Pax Price(?): Including 1X Lunch, 2 X Coffee Breaks for 8 Hours + Standard Facilities
Room Only : Price(?)

(31-50 Pax)/Pax Price(?): Including 1 X Lunch, 2X Coffee Breaks for 8 Hours + Standard Facilities
Room Only : Price(?)

(51- Above)/Pax Price(?) : Including 1 x Lunch, 2X Coffee Breaks for 8 Hours + Standard Facilities
Room Only : Price(?)

FULL BOARD MEETING:

Price(?)/Pax : (2X Coffee Breaks, 1X Lunch, 1X Dinner, Meeting Room and Facilities, 1 Standard/Deluxe Room
On twin sharing Included IBF/CBF )

MEETING FACILITIES : OHP, White Screen, White Board, Flip Chart, Mic and Sound System

TRANSPORT : Airport Transfer In : Price(?)/One Way

Term and Condition

 Rates offer special only for Domestic Market & Overseas Market (All Markets)
 Rates quoted are net and inclusive of 21% tax and service charge
 Rates quoted are non-commissionable
 Group / GIT rate applicable for 15 rooms reserved

High & Peak Season Surcharge:

 Period 01 July – 31 August : Price(?)
 Period 21 December – 05 January : Price(?)

Special Terms conditions related to Internet distribution

 The above contracted rates are net and intended to be used for travel agents purposes only.
 The company or agent, mentioned in this contract, is NOT allowed to sell this contract rate via the internet or any GDS (global distribution
system) on a Business to Consumer bases unless the mark up is sufficient to meet the above mentioned minimum internet selling price.
 The company or Agent has the obligation to mention this term to any 3rd party to which it is distributing rates to. Therefore this term also
applies to any bookings which come from the internet via affiliates from the agent or company.
 If the company or agent, or any of its affiliates is found to sell these rates below the minimum internet selling price via the internet, then
Your Company Name reserves the right to terminate this contract immediately and to refuse any bookings from the agent.
 This term does not apply if agreed otherwise on a separate written contractual agreement (online contract).

Children Policy
 Children less than 5 years old will get free of charge breakfast and less than 12 years old get 50% off the adult price (Price(?))

Cancellation and No Show Policy

 Any cancellation must be in written by mail or fax with subject to approval of Your Company Name
 Any cancellation made within 14 days prior to guest arrival, will result in the forfeiting 1 ( one ) night accommodation cancellation penalty
 Any cancellation made within 7 days prior to arrival, or in case of no show, a full nights booking charge will be applied

Check – In / Check – Out

 Check in time 14:00 hours, should the guest arrive earlier they have to wait until rooms are ready.
 Check out time 12:00 hours
 Late check out until 18:00 is charged 50% from the existing contract rate and after 18:00 consider a full night charge applied
 Early check in and late checkout are subject to space availability and prior notification is requested

Room Voucher
A valid voucher is required prior to guest’s arrival or upon guest’s check in. Failure to provide a valid voucher before guest’s departure will be
automatically switched to normal published rate and payment will be on guest personal account

Billing arrangement and Payment policy

 The Performa invoice will be sent upon reservation confirmation or latest 14 days prior guest arrival
 No credit facilities. All invoices shall be settled within 7 (days) upon receipt of invoice. If payment has not been settled before 7(seven)
days, will be considered as full prepayment on “ CASH BASIS”
 In the case of unsettled invoice in due date, it will incur a 2% interest of the total outstanding amount.
 In the case of unsettled invoice in due date, Hotel reserve the right to refuse any placement booking
 Policy could be discussed further with The Hotel upon special Condition
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Your Company

Account Number
a/n Your Bank Account Name
Your Bank Name
No Rek : Your Bank Rek Number

Confidential and Exclusivity

 This contract remains confidential between the undersigned and designates clientele, and shall not be disclosed to other third parties.
Unauthorized disclosure of content will automatically terminate this agreement
 Any amendment to this agreement shall not be valid until agreed in writing by authorized Your Company Name

General Conditions
Your Company Name Your Company Destination agree to each carry
adequate liability and other insurance protecting itself against any claims arising from any activities conducted in the
Retreat during the period of accommodation. The performance of the agreement by either party is subject to acts of
nature, war, government regulations, disaster, strikes, civil disorder, curtailment of transportation facilities, or any
other emergency making it illegal or impossible to provide the facilities contracted.

Contract Validity and Expiration

This Agreement is valid from Your Contract Rate Validity Period. Any inquiry for contract extension must be submitted at least one month prior
to expiration date. Your Company name is reserves all rights to terminate the agreement before the expiration date based on our professional
consideration.

Should you have any question, please contact me at Your Mobile Phone or e-mail me at your email As always,
you can rest assured Your Company Destination will receive the finest in service and accommodations Your Company Name has to offer.

SIGNED ON BEHALF OF
Your Company Name

Your General Manager Name

General Manager
Date: Date of Issued

Acceptance: To indicate your acceptance, please sign and return to the Your Company Name By email: Your email

Your Company Destination

Date:
Date of Issued
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Your Company