BACK TO OFFICE REPORT Title: B70R 17° 2mabwe-Zambia Sonor Paarentary Saf Seminar Teme :Aeministration of Patents: Pracces and utp" was hosted oy “Zamna fom 27 to 30° June, 2016, a Protas Hot! Uvingstone, Venue: Protes Hote Lvngstone Hot Zambia Participants ‘ADB Representative Delegates from Zana Zimbabwe, botswana, Uganda, Namisa. Botwena Clr of Patiament = Zama (female), Zimbabwe ( male) and Ugaraa (femal) , ‘Chl Sodety Orpenizatns (Zimbabwe astute, SAPST 149 partepont from Botswana (25), Nambia (3), Uganda 5}, Zambia (58) and Zimbabwe (8) Date: 26-30 June 2016 Members ofthe Team Very Hyagah; UNDP Zimbabwe CO County Drector Doreen Mut Nyeraps, Programme Analyst (Gender) and Pariament Foca Paint Project Details, Project Title: Mut Conor Support Prowamme forthe Parlament and Office of the Autor Genera af Zinbabie Project award 00088261 Donors: European Commision andthe Gvernment of Sweden ‘Main Project Outcome Monitored: Cutcome 4 ~ Outcome 4: Parliament's perfornance of core functions 'Srengthenes trough capecttng Perement leadership and sta. Project Output: Output 3.1-Partepaton of oninary ei Project Target: Acninsvatio of Paament(Seroe M ie inthe legativ processes of partlament increased lenders of Saft) a, Places visited: Protea Hotel, Livingstone ‘Counterparts discussed wits Provincial Master and Livingstone Town Clr ‘The ClersofZbabwe, Zambia and Uganda ‘Senior Partament Stal Members ith expert In various areas, suchas conducting of pub hearing, cesar, Sbroarsip, IT, audng heath ete from Botswana, Nambia, Uganda, Znbabwe and Zamba (SOs repesemtatives| ADD Representative41. BACKGROUND ON THE PROJECT AND ACTVITY BEING MONITORED UNDP Zimbabwe County Office supporting Parianent of Zimbabwe inplemext the Mut: Donar Programme Support er Parsmant and the Cte othe Autor of anara Zevbabwe PSP) wth a toa bupet USD, 8 millon s Joly funded bythe European Union (8), the Government of Sweden, and UNDP core rescues. The Projects ‘ontong to results armed t_enablag the Palaent of Zimbabwe (POZ) to perform coe futons for improved legislation, partiinatin, representation and acountabllty. The PS® has S outcomes, one of which Param’ paormance of is ore functions sirehened trough capscating Ptement eadeshp and staff (Ovtcome 4) ‘Wich seks to Bute the capac of te dminstration of Priamentoeficeny and effectively srvlon Parkamestarians and Guzen. The PS is alto ceordatingresouress rom the Wore Bank ad the Aiea Development Bang which are channeled direct toPariament. However the WB and th ADB patpte nthe PSP Project Boss ‘nd Steering Commitee Meetngs. 2. BRIEF SUMMARY OF THE ACTVITY BEING MONITORED AND KEY RESULTS The Decors of Human Rescuoes er (Zambia and Zimbabwe presented progress reports cn resolution tat were ‘rlopted ding tie 16™ Zimbabwe “Zama Senin 2015. Zambia, outlines sonvfcant successes. nthe Implementation of al recommendations ofthe 2015 Zimkabwe-Zamba Seminar. Delays were ony rogstred in the |mplementation ofthe second recomriendation, cn using socal media tols together wth tatenal methods of communicaton Efrts to customize sozal media tools for pariamertary busines nding the ceation of an ofc Facebook page anda Ter account ae nkng thom fo artamert Rain, ad eomenenced, Zriabwe reported overall succes inthe implementation ofall th recommendations , Key suces: stores included creation of Pariament face book, redesigning of the website resin in amongst othe, ceased acces to nvormation for the poble trough ‘on tne submissions especialy dung plc hearings (See Anexed Rept} ‘Other Key Hight included sharing experiences on the folowing topical sues 2,” Effective Patlamentary Committee Hearings : Opportunities and Challenges twas condudes thatthe publ Reanngs wee aconstutoalebtgaton as they provided oppartuntes fr the ezizens to ‘Seite the fsedom of eresson and in the case of 2b , these were mandatory per the new ‘onctiton. Both zune acknowledged that publ hearegs cntrbuted to deepening of demo) In both coun. Tt was aiowlesged that potcal bis alvacted senstvty especaly ina polarized ‘2vrcnmest and at times Fearing were drupted It was concluded that resource constraints affected the ‘eograanial and demexyaghical coverage of hearings and hence Patlarentarans had tobe innova, fr Instance sing soil mess one a to engage more eters. Howings were fourd to bea In when the pubic had 0 vert out some oftheir developmental allenges, supposed to be drectd to the Execute hence MPs at nes faced the wea of drut Rizens. A'strategy seed upon wast Impress upen MPS to be selective inte hearing o be conducted as opposed to subjecting every alto hearings. “The Value of New Era Information Managers: Librarian Percaptive Tho prsontars (quaied arian rom Zmbaowe and Zambia , highlighted commoa chalenges Fcng irre intel counties fs, ned budget resources, apa changes n technology alr to adapt uicy to these changes ‘fale toupeade the Ure anc migrate to ear, Hited sls, ted human aptly service Bveres, was concluded lanes remined evant to the business of Parlament, pence the librarians had tobe innovative and fad ways to catch up trough fr instance (a) patpating in orl knowledge management projects and hates inthe Parlamen (0) adopt to new techrolagies () use ICTs to ‘manipulate records ana dscaments in ntrmaton trage aa rere syste; (2) su USES Information seeking beni, needs end preferences; (e) network with esearches contribute to the {oxidation of atonal infomation poses reat to vay, seat, semnaton and access, Inteetual propery and acepable usige; and be knowledge-based proctoners whe anchor het professional development en esearch and support research efforts trough profesional asodatons. Effectiveness of Internal Audit Control Systems inthe Administration of Parliaments The Internal auctor rom Zambia and Zmbabwe both emphassed the portant rol payed by te intemal ‘ust function in evaluating the effectiveness ef contol systems in contributing to the efectveness of an ‘organisation. They reteraed that tema udors payed signin oles of monitoring and advising that ensured compliance with tre ues and equations governing an insution as wel as ently risks and putTn place mechanisms to prevent or manage these, Emphasis wat as placed on the Yok that was ‘management’ responsibly to ersue the effectiveness te nteral auc function in safegiacing Creansatiora ascts and gurantee the independence ofthe Oe of Internal Aust, T wes concluded ‘hat, auators should havethe requise sills and be gen space to cl ter supers tobe _2exontaie and should be protected in ter work Managing Chronic Ailments Amongst Members of Parliament and Staff Risks, Economic Impact Prevention and Control Presentations were undertaken by te cial offi fr Zambia Pariemen ard ‘the Metical Doctor for Uganda Parioment, Wel reserche papers were preseed taking to sues urd non earmrunicablecseass such a dates, high bleed pressure, obesty ec. Got, regional and atonal trends and states on NCD were shared. 1 9s noted that NCDs are the case of about 80% of deaths ‘albal, but Were not ven a much attention a the conemuncable dlseases, ence were sent kis ‘aronget many people incang MPs an Sa. Some of the spec recomendations for his actty were (Ca) have healthcare capanc to deal wth the whole perso’, 2s NOD are mest este relate (9) ‘make leave cmpulsory;(¢) provide appropiate and health-teeey workplace infrastructure; ie thesame emphasis to education on REDS a that given to HIV/AIDS; (q) alt more time to sports; alla staf tne Of to go for mesial checkups; (e employ deticans in canteens wiere they exist ad (f) Inde neath tals on nducson programmers for pararentarins; and budget for wellness acts. Development Partners Responses: ADS Representative observe thatthe Annu Zm/zam Senin was 8 very mpertat ntsive whieh provides networing amongst Adminstration of Partaments, He suggested that futue proyanmes ince slts for development partners to share eas on capacty evelopment sss. The ee CSOs agreed by consensus to have the sues cscussed trough the UNDP (CD. The CD deserved the srinar as prcacve, formative, fukfl and interesting, She ecknowiged the contribution of development partners in strengthening the capacity of parlaments In the context of eepening demecracy and emphasted the importance ef ging then, where apgroniat, more space ‘engage and share on broad development sues. Se acvised the pata that UNDP and the UN hac Weal of knowedge and expenence In varous development Issues and this koonledge could be shared ‘trough such Seminars. She placed emphas' on mentoring end evaluation for developmental es which ‘development partners could be ulna to share information on. The CD urged paramens to cote ‘engaging and partnaring wth CSOs especialy in public hearings Project visibility “The PSP was made vistle trough the banners which dpeyed logos for UNDP, EU and SIDA, This ae requtes continuous Improvement and menitaring so tat there is mare applcaton of sil media. There i need for quick conmunkaton/shring of pictures ec. wth the development partners ‘Sport Activities: The sputing actives provided oppertuities for the Aannstation of Paaments to further networkin a move formal manner 3. RESULTS AND LESSONS LEARNED ‘+The activity was planned or the AWP and quarterly plan and is cont to inccators under Outcome 4 Output 2 which Secs te strengthen the perormance of Parlamet. Therefore this was relevant acy | ah plement “The acthty"providd vue for money as te programme was vty prcductve relevant and practical taking to Key parlamentay development sues of pubic hearing, an area hich sey to democratic and ‘le patopaton , but rte came ven an be 2 contested areas, hance raquiesconines sharing of Stazages on ow best publi eargs can be conducts ‘Te activity wae efficent conducted, faclitaton was done bythe staff member, who al expressed igh loves of expertise in ther respective areas. This approach recuces the cost of external facts and ‘Should be cotied, Sich an approach canals be extended to cher programmes within the PSP where ‘eisapropiate. LUnked to te above , URDP and the partchating development partners can aso provide some ofthe ‘expats, especialy In esac to reporal and international partamantary developmen rent enrch the ZIM(ZA8.+ Svcd Sov South Cooperation whch & iiored by the promt outcomes, Ou and WlestOR ‘an ye tangle suits, for irstance, the exabicnent of Budget Ofice in Zmtabne, which ves Isp ees cot as cred bythe cag rr: bavean earnest || {ganda and Zimbabwe. "nado, the expansion ofthe ZIMVZA0 3 result of shah of formation ‘ons sucess story trough South Soith cooperation aces +key lesson leamed, was the goad practice of se-menitaing of his att, sae Ris an annual event 1 the two Parfaments» fist review progress implanentaten ofthe preous year reslitens, they ‘llecvly ery echisenents, challenges apd pofer eofecivesohtions where trplenentaton 'sagig ‘key lesson in respect to audts was the importance of ensuring the independence ofthis fice | ‘key lesson onthe value of ne information managers as the need fore ibrares wich ae linked to] «© patlaments as ths ws reseaseaczessouty of knewedge to MPs, Sta and aan + Atothar lesson learned, was tbe Importance on vluing the homo capa though shang tratagles on | how to keep staff members ‘+ The wiel-researchea pretation onthe part ofthe Zimbabwean side canbe tacked and nd to the vious capedty development programmes under the PSP vtich Induce waning of Parliament Stat ‘embers presenations and report tng “4. KEY RECOMMENDATIONS: ‘+ Alparsctpatng develoment partners (UNDP, EU, SIDA, ADB, and WA) should be encourages to attend such key PSP acy aa pltorm fer karing anduncerstanding how Ue Admiistation of Patiarents ‘operate. This helps in oprcating some of the na equing ancl an occa! super as well 23s acknoweding how ks difeut fr Siem to sevice Parliamentarians ( poltclns especialy ‘tasted enwronments ) ‘Toe acy should be siparted, 25 sti relevant othe FSP “There's noed fr Furth enching the prograrme treugh nduson of oer expr eran rn UNDP, ny dono, C50s and even academic stuns. Capacty Development topics should be part othe Seminar Programmes ‘Tere is need to contnsosy improve on Mand E and gender mainstreaming issues. Ahough 2 post ‘evaluation was done, no pre-evaluaton was cone | | ‘ation Responsiity_ Tine Frame work Status Tite al the PEP |The PcU coocinator7The [By 3° quyeer UNDP as engaged the PCO Porbesptng Clerk of Psiamere Projet Board | coordinator Development Partners esting sehdled tp attend te next for August 2016~ | review of te action wl be done in Seminar ( UNDP, EU, Ongong 207 SIDA 8, ADB Trclde the ‘ongre ‘UNDP Ts engaged the FU evelopment partners coordinator in planing ana resenting papers ot the ZIM/2AM Seminar and such high ve Similar events Link. the Zanéia, | The PCU Costar By December 2076 Uganda tswana, |The UNOP znsabwe Acting Nmibio Periomerts to | ARR and CD To undertake the action at east UNDP oes in the before the 2017 ZIM/2AK so that respeatve counties to ‘knowledge can be shared amongst low for excnange of UNDP Offices on howto callactve Ironledge aso athe Sectely support tentative UNDP levelswih asstance of the ‘UNDP, Patament and EU Communication Specs ‘UNDP Progranme Analy Mand E pecs (UNDP ‘onl Paansck ) ‘UNDP has ated use of socal eda to communicate poject resus, Dut eed enc, Partament Webste s beng [Cotincnaty hoe el neal 1 but nee to be more on sod ‘media [UNDP held fret training for senior Parlament of babe Sta traning Eanes Pro Vistty and Improvements in rperting for rests ‘ongoing REPORT BY: Dy ooreen tsa Nyrtapa dityomskee, ater 30 July 2036 Signature: