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Project Management Business Documents PDF
Project Management Business Documents PDF
Recap: Recap:
1. Project life cycle Characteristics/Elements of a Project
1. Initiation 1. Start and end time
2. Planning 2. Project objective(s)
3. Execution 3. Benefits or business value
- Monitoring & controlling 4. Resource allocation
4. Closing
Recap: Recap:
Initiation vs Planning phase of PLC 1. Indicators of the end of a project
1. Initiation creates project charter – 2. Cost of alteration during PLC
minimal info on project needs, desired 3. Project manager
derivables, formal approval to begin 1. Xteristics of a good project
2. Planning – integrated plan outlining manager: leadership,
fundamental activities & dependencies, problem solving,
techniques, cost estimate, scheduling, communication, dealing with
risk assessment & management, etc. uncertainty, & planning
Repetitive elements: (1) Communication within & Stakeholders; Risk assessment; Quality control
and management; corrective and readjustment of deliverables towards project objective
Relationship between
project organizational
structures
Project Organization aims to define the employees
structure for a project or a facility which leads to
create the Project Organization chart that allocates
roles, responsibilities and relationships of the team.
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The Body of Knowledge
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Project
Management
Business
Documents
Project Management
Dr. Sena Agbodjah Agyepong
05 – September – 2019
To be covered…
2. The plan describes what the target benefits of the project are as well as how
and when the benefits of the project will be delivered.
Project Benefits Management
Plan
• Target benefit
• Strategic alignment
• Timeframe for realizing benefits
• Benefit owner
• Metrics
• Assumptions
• Risks
Project Success Measures
Project Management
Process Success
Scope, Schedule,
Budget, Quality etc.
Project Objective/
Outcome Success
Project Success Measures
1. PM team needs to be able to assess the project situation, balance demands and
maintain proactive communication with stakeholders for success.
2. Ensure that the project with all its success matrices align to the overall strategy
of the organization
Activity
1. You will be given a role to play: project sponsor or project team member.
2. As the sponsor, you will make all the necessary assumptions to provide information to
your team members.
3. Team members will work on the developing business documents: business case;
project benefit plan, for the project the sponsor will assign.
Business Case Template
Executive Summary First section but last to be written; short summary of the entire business case.
1.00 Finance
1.10 Financial Appraisal To identify the financial implications for the project / predict cash flow
1.20 Sensitivity Analysis Concerns project risk - consider alternative futures