AMPICS LIBRARY

A
Project Report
On
Mobile Store Management System

Submitted to
Acharya Motibhai Patel Institute of Computer Studies
Ganpat Vidyanagar- 384012
Developed By Guided By
Patel Jignesh M. [Exam No. 11032211156] Mrs. Asha K. Patel
Patel Kishan V. [Exam No. 11032211171]

Group No.
C-20
BCA Semester – VI Page 1 of 61
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 Project Profile
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Project Title Mobile Store Management System

Project for City Gold Mobile Shop
Project Objective The main aim of this system is to keep All the records
like purchase,sales,stock through our software.
Application Windows Application

Front End Tool Microsoft Visual Studio 2010 ( VB.NET)

Back End Tool Microsoft Sql Express Edition Server 2008

Project Co-ordinator Mrs. Asha K. Patel
Project Guide Mrs. Asha K. Patel
Group No. C-20
Developed By Patel Jignesh M.
Patel Kishan V.

Submitted To Acharya Motibhai Patel Institute of Computer Studies

Ganpat Vidyanagar-384012 Page 2 of 61
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About Organization
 Name :- City Gold Mobile Shop

 Owner :- Mr. Vishnu Patel

 Object:- The main aim of this system is to keep All the records like
purchase,sales,stock through our software. This is very helpful to manage all
the product detail and basic detail.

 Description :- City Gold Mobile Shop was started in 2000, it has start at that time. Mr.
Vishnu Patel is the owner of City Gold Mobile Shop.

 Product :- Mobiles

 Address :- 48/Appollo Enclave

Modhera Char Rasta ,Mehsana

 Mobile No. :- 9998569593

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Existing System

In existing system there will be not any type facilities which are easy for
work in our Shop.
Existing System provider :-

 The existing System required more time for processing.

 The process is very slow and lengthy.

 Not any type of security is provide so it may lost data.

 Difficult serch the pervious data.

 More men power is required.

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Need For The New System

 The Shop want to developed application for making their system secure and easy to use
for all the employee.

 Need for New System :-

 The important result is to make the work easier, faster and time consuming.

 Any change in information can be easy done and all files are automatically updated.

 System security and authorization.

 The system is user friendly and any one having computer knowledge can handle it
easily.

 Searching facility as well as generation of report like customer,bill,stock and salling

became easy.

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Hardware And Software Requirement

(Recommended)
Hardware Requirement :-

RAM 512 MB
Required Space 200 MB
Printer laser printer(Any
type of printers)
Processor Core i5 & above

Software Requirement :-

Operating System Window XP and Above

Front End Tool . NET Framework 4.0 Microsoft
Visual Studio 2010
Back End Tool Microsoft Sql Server 2008

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 START
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ID &
PASSWORD

NO
CHECK
AUTHETICATION?

YES

STOCK AVAILABLE CHECK STOCK NOT AVAILABLE

STOCK

SALES PURCHAGES

GIVE BILL RECEIVE BILL

RECEIVE PAYMENT GIVE PAYMENT

UPDATE STOCK

REPORT

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CONTEXT LEVEL DFD

Request for 0.0 Give Order

Mobile info Mobile info

Customer Store Supplier

Management
Mobile System Request for
Info. Order

Acknowledge
Mange stock,order,supplier and
info
customer info

Admin
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 FIRST LEVEL DFD
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UID & P/W info Check UID & P/W

1.0 LOGIN_MST
Admin Login Verify login
Verify info
Purchase & User info Purchase info
PURCHASE_MST
Supplier New & exiting item
Supplier 2.0 ITEAM_MST
Verify info
Invoice info Purchase
Supplier info
Update stock SUPPLIER_MST
Purchase info
Stock vrify info 3.0 Stock inq.
Stocks STOCK_MST
Stock inqiry Stock veryfy info

Stock info
Update stock
Item info
4.0 Sales info
Customer SALES_MST
Sales
Payment info Customer info
CUSTOMER_MST
Sales info

5.0 Report info

Report
Genrate report info Genrate
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Stock info
Inq. For Stock info
2.1 STOCK_MST
Check
Stock info verify
Verify Stock info Quantity

Stock info
Supplier info
Supplier info
2.2 SUPPPLIER_MST
Identify Verify Supplier info
Verify Supplier info Supplier
Availability of Stock
Admin Supplier info
STOCK_MST
Stock Verify info
2.3
Availability of Stock
Decide Purchase info
Quantity PURCHASE_MST
Verify Stock info
Item
Update Stock
Item info STOCK_MST
Purchase Oder info

2.4 SUPPLIER_MST
Req. Purchase Order Require info
Purchase
Return Purchase info
Delivery Item & Payment info Order PURCHASE_RETN_MST
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Verify Order info 4.1 Order info

Place STOCK_MST
Req. for Order info Order Verify Order info
Stock Verify info
Update Stock info
Customer info Order Item info
Customer 4.2 SALES_MST
Selling
Customer info
CUSTOMER_MST
Sales info
Giving Bill info Bill info
4.3 BILL_MST
Billing Bill Detail
Payment info
Payment info PAYMENT_MST
Sales Payment info
4.4 Return Item info SALES_RETU_MST
Return Item info
Sales Match Invoice
Return SALES_MST
Sales Retn Info Update Stock
Generate STOCK_MST
Report info 4.5
Admin Report info Report
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LOGIN_MST

Field Name Data Type Size Constraint Description

User Name Varchar 10 Primary key User Name

Password Varchar 10 Not Null Password

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SUPPLIER_MST
Field Name Data Type Size Constraint Description

Sup_No Numeric 4 Primary key Supplier

Number

Sup_Name Varchar 20 Not null Supplier

Name

Sup_Address Varchar 100 Not null Supplier

Address

City Varchar 20 Not null City

Mobile Numeric 10 Not null Mobile

Number
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ITEM_MST

Field Name Data Type Size Constraint Description

It_No Numeric 4 Primary Key Item
Number
It_Name Varchar 20 Not Null Item Name
It_company Varchar 20 Not Null Company
Name
Total_Price Numeric 6 Not Null Total Price

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CUSTOMER_MST
Field Name Data Type Size Constraint Description

C_No Numeric 4 Primery key Customer

Number

C_Name Varchar 20 Not null Customer

Name

C_Address Varchar 100 Not null Customer

Address

City Varchar 10 Not null City

Mobile Numeric 10 Not null Mobile

Number

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PURCHASE_MST

Field name Data type Size Constraint Description

P_No Numeric 4 Primery key Purchase

Number
Sup_No Numeric 4 Forign key Supplier
Number
Quantity Numeric 6 Not Null Quantity

P_Date Date - Not null Purchase

date

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PURCHASE_RETN_MST
Field name Data type Size Constraint Description

Pur_No Numeric 4 Primary key Purchase

return
Number

P_No Numeric 4 Foreign key Purchase

Number
Sup_No Numeric 4 Foreign key Supplier
Number
Quantity Numeric 6 Not unll Quantity

Pur_Date Date - Not null Purchase

return date

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STOCK_DETAIL

Field name Datatype Size Constraint Description

It_No Numeric 4 Foreign key Item

Number
Quantity Numeric 6 Not null Item
Quantity

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SALES_MST
Field Name Data Type Size Constraint Description

S_No Numeric 4 Primary key Sales

Number
It_No Numeric 4 Foreign Key Item
Number
S_Date Date - Not null Sales Date

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SALES_RETN_MST
Field name Datatype Size Constraint Description

Sr_No Numeric 4 Primary key Sales return

Number

S_No Numeric 4 Foreign key Sales

Number
It_No Numeric 4 Foreign key item Number

C_No Numeric 4 Foreign key Customer

Number
Quantity Numeric 6 Not null Quantity

Sr_Date Date - Not null Sales return

date

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BILL_MST

Field name Date type Size Constraint Description

Bill_No Numeric 4 Primary key Bill Number

C_No Numeric 4 Foreign key Customer

Number
S_No Numeric 4 Foreign key Sales
Number

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S-no

M
GENERATE BILL 1
User-Id password

bilno
C_no
1
ADMIN 1
1 1
GET
MANAGE

MANAGE C_no C_Name

M
CUSTOMER 1
MANAGE
1
S_Name
S_no
Item name
M
SUPPLIER Item Company
Item no
1
M
SUPPLY M ITEM PURCHASE
M Page 25 of 61
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 Process Algorithm
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Step1. Start

Step:2. Enter Username and password. If they are valid then

go to next step otherwise it take username and
password again.

Step:3. Admin Checks the stock, if it does not available then

item is purchased in purchase process and stock is
Updated.

Step:4. If stock is already available then items are sold

and stock is updated. Also bill is generated and is given to the customer.

Step:5. Admin checks the purchased items, if any problem

is there then item is returned and stock is updated.

Step:6. Customer checks the sale items, if it is not

proper then item is returned and stock is updated.

Step:7. Exit
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Process Description
Brief Description of Process

• Login Process :-
This process checks the authentication and admin can able to access the application.

•Purchase process :-
Supplier gives the information about purchased item.

•Stock Process :-
Stock gives the information about which current stock is available.

• Sales Process:-
The customer gives the order for item. The order information is stored into sales master and
payment detail is given to the customer.

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Login Form

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Login Form

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Home Form

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Item Form

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Item Form

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Supplier Form

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Supplier Form

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Stock Form

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Purchase Form

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Purchase Form

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Stock Form

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Sales Form

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Stock Form

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Customer Form

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Customer Form

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Purchase Return Form

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Purchase Return Form

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Sales Return Form

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Sales Return Form

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Bill Form

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Bill Form

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Customer Report

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Customer Report

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Purchase Report

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Bill Report

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Sales Report

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Supplier Report

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Testing
The testing is the process to check the program and find the errors.

There are basic three type of testing

1) code testing
2) Specification testing
3) Unit testing
1> Code testing
The code testing strategy examines the login of the program. To
follow this testing method, the analyst develops test cases that
result in executing every instruction in the program.
2> Specification testing
The specification stating with the program should do and how it
should perform under various condition by Examining the result
the analyst can determine Whether the program according to its
specified requirements.
:- The analyst must perform both unit testing and
system testing.
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3> Unit Testing:-

In this testing each and every program is tested individually
using record to see whether that program produced
satisfactory outputs and validation also.
Example: -
If input value is numeric and user giving character then proper
message will display in message box.

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Post implementation review

After the system is implemented and conversion is complete, user
usually conducts a review of the system.

 The new system needs less man power and

provides information on time.

 Saves data entry duplication work.

 It also provide the locking system

and password protection so it is reliable.

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Future Enhancement

There are the Future Enhancements we are going to do in our system.

And may be some other kind future changes will be possible in our system also.

 We convert our system into website.

 Pay payment via Credit / Debit Card.

Next version will also resolve any error or mistake remained unsolved in this
version.

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Bibliography

 Visual Basic 6 Programming (Black Book)

 Online Resources
 Website Referred

:- www.google.com
:- www.w3school.com

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