1

INTERNSHIP REPORT

INTERNSHIP TITLE
E-PROCUREMENT, E-TENDERING
& E-PAYMENT
DURATION
01/08/2019 TO 31/08/2019

SUBMITTED BY- GUIDED BY-

ABHAY SINGH THAKUR MR. JAYPRAKASH
PRAJAPATI
(SENIOR MANAGER)
RAJANI SONI
(HELPDESK MANAGER)
Mjunction service limited
Registered & corporate office; Godrej waterside,tower 1,3&9 floor,plot
no.5,block DP,sec.5,Salt lake city,Kolkata 700091,indiaTel: +913366106100, Fax:
+913366106187,44091808,Email-contactus@mjunction.in,visit us
at:www.mjunction.in CIN:U00000WB2001PLC115841
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ABOUT MJUNCTION
Continuous Improvement Through Constant Innovation

mjunction services limited, operating in the glorious age of Information Technology and

the Internet, is a 50:50 venture promoted by SAIL and Tata Steel. Founded in February

2001, it is today not only India’s largest eCommerce company (having eTransacted worth

over Rs 8,06,402 crore till FY19), but also runs the world’s largest eMarketplace for steel.

mjunction has radically transformed the steel and coal supply chain in India by ushering in

efficiency, transparency, and convenience to the way steel and coal are bought and sold.

Business

volume of the company in terms of transaction value has soared from Rs 94.35 crores in

FY02 to Rs 1,48,294 crore in FY19.

mjunction’s growth has not only been in terms of transactional value, revenue and profits.

In a span of 17 years, it has established a national footprint with presence in more than 25

locations all over the country. Starting out with a team of less than six people at inception,
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today more than 800 people from different professional and academic backgrounds are

working on growing the company at a scorching pace.

Today, mjunction offers a wide range of eSelling, eSourcing, eFinance and Knowledge

services across diverse industry verticals that empower businesses with greater process

efficiencies. mjunction has service offerings spanning the entire eCommerce spectrum.

mjunction is ISO 9001:2015, ISO 27001:2013 certified and is appraised at CMMI Level 5.

It won the “Best eCommerce Company of the Year” Award in the “ET NOW Making of

Developed India Awards” 2018.

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E-PROCUREMENT

E-procurement (electronic procurement, sometimes also known as supplier exchange) is

the business-to-business or business-to-consumer or business-to-government purchase and sale
of supplies, work, and services through the Internet as well as other information and networking
systems, such as electronic data interchange and enterprise resource planning.
The e-procurement value chain consists of indent management, e-Informing, e-Tendering, e-
Auctioning, vendor management, catalogue management, Purchase Order Integration, Order
Status, Ship Notice, e-invoicing, e-payment, and contract management.Indent management is the
workflow involved in the preparation of tenders. This part of the value chain is optional, with
individual procuring departments defining their indenting process. In works procurement,
administrative approval and technical sanction are obtained in electronic format. In goods
procurement, indent generation activity is done online. The end result of the stage is taken as
inputs for issuing the NIT
Elements of e-procurement include request for information, request for proposal, request for
quotation, RFx (the previous three together), and eRFx (software for managing RFx projects).
Alongside with increased use of e-procurement, needs for standardization arise. Currently, there
is one globally developed open extensible markup language based standard framework built on a
rich heritage of electronic business experience. It consists of five layers - messaging, registry and
repository, collaboration protocol, core components and business processes
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CONTENTS

 REGISTRATION
 TENDER CREATION
 BID SUBMISSION
 TENDER OPENING
 PURCHASE ORDER
 PO ISSUENCE
 ACCEPTANCE BY BIDDER
 PO VIEW AFTER ACCEPTANCE
 EMD PAYMENT
 CONTRACT
 HELPDESK
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REGISTRATION

REGISTRAION

NEW EXISTING
USER USER

PAN ENROLLMENT NO.

NUMBER USEER ID

PORTAL MODIFICATION
INFORMATION EXISTING USER

SUBMIT

PROCESS

NO YES

REJECTION ENTER APPROVAL

LOGIN ID
PASSWORD
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This procedure for registration would be different for New Suppliers and Existing Suppliers.
New Suppliers do not have enrollment number but existing Supplier would have this number.
However, in case Suppliers with enrollment number are found blocked by the system,
department need to be contacted for clarification.

For New Supplier, the following would be required mandatorily for registration –

a) PAN Card Number information

b) (CRN)Cerificate request no. Certificate scanned

copy if Vendor Class is A,B,C, or D

c) Preferred Login code

d) All business coordinates related to bidding

.
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Vendor / Bidder Registration on the e-Procurement System

All the Users / Bidders (Manufacturers / Contractors / Suppliers / Vendors / Distributors etc.)
registered with and intending to participate in the Tenders of various Govt. Departments /
Agencies / Corporations / Boards / Undertakings under Govt. of Chhattisgarh processed using
the Integrated e-Procurement System are required to get registered on the centralized portal
https://eproc.cgstate.gov.in and approved on specific class (e.g. A, B, C, D, UGE, UDE) from
Public Works Department (in case to participate in tenders restricted to vendors / bidders in a
particular class). The non – registered users / bidders who are also eligible to participate in the
tenders floated using the e-Procurement system are also required to be registered online on the e-
Procurement system. Vendors are advised to complete their online enrolment / registration
process on the portal well in advance to avoid last minute hassle, it is suggested to complete
enrolment at least four days before the last date of bid submission date, failing which may result
in non-submission of bids on time for which vendor/end user shall be solely responsible. Also
ensure to mention correct Bank account details during the registration, which will be referred
during refund of unsuccessful EMD/Bid Security. Vendors are required to pay online registration
/ enrolment fee one time and renewal fee.
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TENDER CREATION

TENDER

PROCUREMENT
CATEGORY

SELECT
TEMPLATES

PROCEED

TENDER ASSIGN ASSIGN ADD CONFIRMA- APPROVAL BID

HEADER PAYMENT ATTACHMENT TION
DEPARTMENT ABD APPROVER ITEM STATUS DETAIL

USING USING

EXCEL INDENT
TENDER EMD TENDER

FEE FEE ATTACHMENT

REQUIRED

ATTACHMENT TENDER

PUBLISHED
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A request for tenders (RFT) is a formal, structured invitation to suppliers to submit a bid
to supply products or services. In the public sector an official fee is needed to fortify and secure
the tender bid engagement/win documents, such a process may be required and determined in
detail by law to ensure that such competition for the use of public funds is open, fair and free
from bribery and nepotism For example, a government may put a building project 'out to tender';
that is, publish an invitation for other

parties to make a proposal for the building's construction, on the understanding that any
competition for the relevant government contract must be conducted in response to the tender, no
parties having the unfair advantage of separate, prior, closed-door negotiations for the contrac

Tender Type - There are mainly 4 types of tenders, namely –

Open Tender – In this type of tender, both existing and new vendors can participate. However,
new vendors needs to register in e-Procurement system for participating in bidding process

Limited Tender – In this type of tender, only vendors specified by tenderer are allowed to
participate.

Restricted Tender – In this type of tender, only specific category of vendors are allowed to
participate.

Short Tender – In this type of tender, number of bid part is 1 i.e. techno-commercial and price
bid are opened simultaneously.

Vendor Category – There are 6 categories of vendors defined and this plays an important role
during restricted tender.

“A” Category vendor – May participate in tender value greater than Rs 10 crores (PAC value)

“B” Category vendor – May participate in tender upto Rs 10 crores by value

“C” Category vendor – May participate in tender upto Rs 2 crores by value

“D” Category vendor – May participate in tender upto Rs 1 crore by value

“UGE” – Unemployed Graduate Engineer

“UDE” – Unemployed Diploma Engineer

‘RJM’- Rajmistry – May participate in tender up to 15lakhs

Other – Any other than the above described. Tendering stage –

Tender Category – There are 5 categories of tender

Lumpsum – Only one value field is activated for bidding

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Percentage – Only percentage value field is activated for bidding.

Item Rate – Individual item rate fields are activated for bidding. Summation is auto populated
and displayed after bidding.

Rate Contract - Individual item rate fields are activated for bidding for annual rate contract.
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BID SUBMISSION

START

LOGIN WITH
USER ID,
PASSWORD,
DEPARTMENT
DIGITAL SIGNATURE

DSC CERTIFICATE

SELECT
TENDER ALL
LIVE TENDER

INTRESTED

RESPOND ONLINE
EXMPTION TENDER/NIT

TENDER
OFFLINE EMD PAYMENT PROCESSING
FEE

ONLINE
DONE
PAYMENT
INTERNET
BANKING/CHALLAN

HEADER ATTACHMENT ITEM RATE

CONFIRMATION

SUBMIT
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Bidding is an offer (often competitive) to set a price by an individual or business for a product or
service or a demand that something be done Bidding is used to determine the cost or value of
something.
Bidding can be performed by a "buyer" or "supplier" of a product or service based on the context
of the situation. In the context of auctions, stock exchange, or real estate the price offer a
business or individual is willing to pay is called a bid. In the context of corporate or
government procurement initiatives, the price offer a business or individual is willing to sell is
also called a bid. The term "bidding" is also used when placing a bet in card games. Bidding is
used by various economic niches for determining the demand and hence the value of the article
or property, in today's world of advanced technology, the Internet is a favored platform for
providing bidding facilities; it is a natural way of determining the price of a commodity in a free
market economy.
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Submit Online Bids
Bidders have to submit their bid online after successful filling of forms within the specified date
and time as set in the tender. The encrypted bid data of only those bidders who have submitted
their bids within the stipulated date & time will be accepted by the e-Procurement system. It is
expected that the bidder complete his bid within stipulated timeline. Bid of the bidder who has
not submitted his bid within the stipulated date & time will not be available during opening. Size
of bid documents uploaded during bid preparation should be less than five MB (for individual
document) and over all bid documents should be less than fifty MB.
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BIDDING IN A TENDER-PRICE BID
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DSC

(DIGITAL SIGNATURE CERTIFICATE)

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Digital Signature Certificates:
The bids submitted online must be signed digitally with a valid Class II / Class – III Digital
Signature Certificate to establish the identity of the bidders submitting the bids online. The
bidders may obtain pair of Encryption & Signing Class – II / Class – III Digital Certificate issued
by an approved Certifying Authority (CA) authorized by the Controller of Certifying Authorities
(CCA), Government of India, Note: bidders are advised to obtain it at the earliest. It is
compulsory to possess a valid Class-II / Class-III Digital Certificate while registering online on
the above mentioned e-Procurement portal. A Digital Certificate once mapped to an account /
registration cannot be remapped with any other account / registration however it may be
inactivated / deactivated. Important Note: Bid under preparation / creation for a particular tender
may only be submitted using the same digital certificate that is used for encryption to encrypt the
bid data during the bid preparation / creation / responding stage. However bidder may prepare /
create and submit a fresh bid using his/her another / reissued / renewed Digital Certificate only
within the stipulated date and time as specified in the tender. In case, during the process of a
particular bid preparation / responding for a tender, the bidder loses his/her Digital Certificate for
any reason, they will not be able to submit the same bid under preparation online .Hence the
bidders are advised to keep their Digital Certificates secure to be used whenever required and
comply with IT Act 2000 & its amendments and CVC guidelines. The digital certificate issued to
the authorized user of an individual / partnership firm / private limited company / public limited
company / joint venture and used for online bidding will be considered as equivalent to a no-
objection certificate / power of attorney to the user. Unless the certificate is revoked, it will be
assumed to represent adequate authority of the specific individual to bid on behalf of the
organization / firm for online tenders as per Information Technology Act 2000. This authorized
user will be required to obtain a valid ClassII / Class-III Digital Certificate. The Digital Signature
executed through the use of Digital Certificate of this authorized user will be binding on the
organization / firm. It shall be the responsibility of management / partners of the concerned
organization / firm to inform the Certifying Authority, if the authorized user changes, and apply
for a fresh digital certificate for the new authorized user.
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TENDER OPENING

START

LOGIN

TENDER
SEARCH

INITIATE PRE
QUALIFICATIN
WORK FLOW

SELECT
APPROVER
CLICK ON
INITIATE

OPEN ALL
ENVELOP A PRECALL
DOCUMENT OPENING

FIRST STEP
REJECTION OR
EMD BASED L1 BIDD

TECHNICAL CS
INITIATE

DECRYPT
PRICE DCRYPT

OPEN B REJECTION REQUALIFY/

PRICE BID
ENVELOP BASE ON INITIATE REJECTION
ENVELOP OPENING C
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Opening of Tenders: The concerned department official receiving the tenders or his duly
authorized officer shall first open the online Earnest Money Deposit envelope of all the bidders
and verify the same Submited by the bidders. He / She shall also verify the scanned documents
uploaded by the bidders, if any, as required. In case, the requirements are incomplete, the next
i.e. technical and commercial envelopes of the concerned bidders received online shall not be
opened. The concerned official shall then open the other subsequent envelopes submitted online
by the bidders in the presence of the bidders or their authorized representatives who choose to be
present in the bid opening process or may view opened details online

.A tender opening is an online service, which in more recent times is provided through the
delivery model software as a service. Historically, the service would be provided by basic coding
techniques when a new tender had been published. Since then, the industry has grown to provide
fully automated systems that deliver various forms of communication to notify users
of tendering opportunities

Some may argue that notification services have become integral to open tenders and the process.
Notification services are often the main form of communication to the client that a new tender is
available. People closely linked with the providing end user, may receive communication
directly, but with the growth of the notification industry, this is becoming
unlikely. Procurement software sometimes incorporates the tendering data into packages to make
the information more accessible for suppliers interested in various tenders.
Many of the direct notification packages often have a targeted market or segment, often from one
or two providers, for example a county council or large government institution. Repacks allow
for greater numbers of tenders and often cover multiple countries, segments and markets.
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PURCHASE ORDER
PO ISUENCE,ACCEPTANCE BY BIDDER, PO VIEW AFTER ACCEPTANCE

TENDERSREFERENCE
PENDING FOR PURCHASE
ORDER/PREFFERED BIDDER ORDER

GENERATE PO OF
DESIRED TENDER
DEPARTMENT

ENTER PO
REFRENCE NO

ISSUE PO

PO ACEPTANCE BY BIDDER

BIDDER
ISSUED WO/PO

ACCEPT

PO VIEW AFTER
ACCEPTANCE

DEPARTMENT
PO ISSUED

PO VIEW

BACK TO DAHBOARD
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A purchase order (PO) is a commercial document and first official offer issued by a buyer to
a seller indicating types, quantities, and agreed prices for products or services. It is used to
control the purchasing of products and services from external suppliers. Purchase orders can be
an essential part of enterprise resource planning system orders.
Indent is a purchase order often placed through an agent (indent agent) under specified
conditions of sale.
The issue of a purchase order does not itself form a contract. If no prior contract exists, then it is
the acceptance of the order by the seller that forms a contract between the buyer and seller.
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EMD PAYMENT

(EARNEST MONEY DEPOSIT)

OFFLINE EMD ONLINE

DEMAND DRAFT INTERNET

,FIXED DEPOSIT BANKING/CHALLAN

Submission of Earnest Money Deposit

The bidders shall submit their Earnest Money Deposit Either as in usual physically sealed
Earnest Money Deposit envelope and the same should reach the concerned office OR Online
using payment gateway as stated in the Notice Inviting Tender/ Tender document. Bidders also
have to upload scanned copy of Earnest Money Deposit instrument OR Online Payment
/NEFT/RTGS receipt along with the reference details online. Bidders who choose to pay Earnest
Money Deposit (EMD) or bid security using online payment(s) mode like Internet banking/
Debit Card/ Credit Card/NEFT/RTGS/eChallan/wallet etc. would be entitled for online refund
subject to tender terms & conditions and evaluation by respective department authority.
Intending bidder(s)/vendor(s)/user(s) are required to provide their relevant & correct account
details during registration in the portal which shall be used for EMD/Bid Security refund
purpose, bidder(s)/vendor(s)/user(s) shall be solely responsible for providing correct account
details and CHiPS/System Integrator shall not verify account details provided and be not
responsible for any loss/transfer of funds. Bidder(s)/vendor(s)/user(s) may update their account
details in their registration if desired, the last updated account details shall be considered for
future payment(s)/refund(s) if applicable.

As the bid is to be submitted only online, bidders are required to make online payment(s) of the
Registration fee / Transaction or Service fees / EMD using the online payments gateway services
integrated into the e-Procurement portal using various payment modes like Credit Card / Debit
Card / Internet Banking / Cash Card / NEFT / RTGS etc. Bidders are advised to initiate and
process the eChallan/NEFT/RTGS payments well before bid due date in order to get the same
updated in the eProcurement system, Also refer RBI guidelines for NEFT/RTGS payment. For
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the list of available online modes of electronic payments that are presently accepted on the online
payments gateway services, please refer the link ‘Payments accepted online’ on the
eProcurement portal https://eproc.cgstate.gov.in.
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CONTRACT

LOGIN

CONTRACT

CREATE CONTRACT

LOI/PO NO. SYSTEM

TENDER NUMBER

APPROVAL

SUBMIT

REVIEW

CONTRACT DETAILS

ATTACHMENT
GENERAL

PENALTY CLAUSE
CONTRACTEE

SPECIAL CLUASE
CONTRACTOR

SECURITY DEPOSITS
SITE DETAILS

PAYMENT
A
WORK MILESTONE
MILESTONE
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contract is a legally binding agreement which recognises and governs the rights and duties of
the parties to the agreement A contract is legally enforceable because it meets the requirements
and approval of the law. An agreement typically involves the exchange of goods, services,
money, or promises of any of those. In the event of breach of contract, the law awards the injured
party access to legal remedies such as damages and cancellation.
In the Anglo-American common law, formation of a contract generally requires an offer,
acceptance, consideration, and a mutual intent to be bound. Each party must have capacity to
enter the contract. Although most oral contracts are binding, some types of contracts may
require formalities such as being in writing or by deed.
In the civil law tradition, contract law is a branch of the law of obligations.
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HELPDESK