medical departments AL_ Noor College Second Semester /first lecture

Microsoft Excel 2010

EXCEL is an electronic spreadsheet program that stores a large amount

of data in tables (Accounting operations, statistical data analysis and
establishment of technical drawings)

To open Excel program from (all program→ Microsoft office

→Microsoft Excel 2010)
The Basic Elements of Excel Window

1- Title bar:- contain name of open workbook and when open a new
workbook, it' name →(book1), appears in the top and when save it with
another name, a new name appears instead of default name,
And contain

2-Menu bar like file menu, Home tab, insert tab.

3- Groups like cells group, editing group.
4- Commands, like font size, font color.

5- Formula bar: - Which shows contents of the active cell, either the
content is a mathematical formula or other input data

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6- Scroll bars: - They are used when the dimensions of the worksheet are
larger than the dimensions of the Excel window
→Beside the horizontal scroll bars, icons of excel worksheets placed.

7- Status bar:- Which appears in a bottom of the screen and shows the
Brief information of program.

File menu contain →save, save as, recent, new (to choose template for
specific work), etc.

Worksheet:-
Book:- is a excel file, contain "worksheets" , and any worksheet
contain↓
1- Row :-a group of cells are arranged horizontally and is indicated by
number
2- Column: a group of cells are arranged vertically and is indicated
by letter
3- Cell:- intersection between row and column is referred by " cell
reference " which is a letter of a column and a number of a row
The reference (D7) refer → column (D) and row (7)

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Cell Range:-
1- Horizontal Range:- Which includes consecutive cells
horizontally in a row

The range is (B8: M8)

2- Vertical Range:- which include consecutive cells vertically in a
column

The range is (C1: C6)

3- Vertical and Horizontal Range:- Which includes consecutive
cells horizontally and vertically in the same time

The range is (B2: H6)

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Create a new work book from (file menu →new → choose specified
template)

Save (save a work book)

Save as (save a work book with a new name or place)
Open (open any saved work book)

Insert data in Excel worksheet:-

1- put the pointer inside any cell to insert a data by Using mouse or
keyboard arrows,
2- a box appears around the cell refers that is an active cell,
3- then insert data or mathematical formula inside it and press enter

Select the cells

Enter mouse pointer in a first cell (select one cell), then press on the left
button and move to the specified direction while continuing to press until
the specified area is selected (select a group of cells).

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medical departments AL_ Noor College Second Semester /first lecture

To select all work sheet by (press on "select all button")

Select a whole row by (put the pointer on the number of a specific row,
when the pointer switch to a black arrow, press on the number of it)

To select many rows in the same time by (select first row and press on
(ctrl) key continuously, then select second row, third row, etc. )

Select a whole column by (put the pointer on the character of a specific

column, when the pointer switch to black arrow, press on the character of
it)

To select many columns in the same time by (select first column and
press on (ctrl) key continuously, then select second column, third column,
etc. )

To deselect the cells in the work sheet by (press on the any selected cell
in the work sheet)

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Insert a row:-
To insert any row in any place in a work sheet by (press on the beginning
row that we want to insert a new row before it and from "HOME" tab
→ cell group →insert→ insert sheet rows )

Insert a column:-
To insert any column in any place in a work sheet by (press on the
beginning column that we want to insert a new column before it and then
from "HOME" tab → cell group →insert→ insert sheet columns )

Delete a row or column:-

We able to delete any row or column in a work sheet by (press on address
of column or row that we want to delete it, then from "HOME" tab→
cell group →delete→ delete sheet columns or delete sheet rows)

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Adjust a row height:-

Adjust row height to be suitable with it' entered data by (put the pointer
on the bottom border of a selected row address , the pointer will switch
to horizontal line with two heads arrow vertically, move the pointer to the
top→ to decrease the height, move the pointer to the bottom→ to
increase the height )

Another way
"HOME" → cell group →format→ row height→ put a height in the
new window

To make a suitable height (auto fit)

"HOME" → cell group →format→ auto fit row height

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medical departments AL_ Noor College Second Semester /first lecture

Adjust a column width

Adjust column width to be suitable with it' entered data by (put the
pointer on the left border of a selected column address, the pointer will
switch to vertical line with two heads arrow horizontally, move the
pointer to left→ to increase the width, move the pointer to right→ to
decrease the width )

Another way
"HOME" → cell group →format→ column width →put a width in
the new window
To make a suitable width
"HOME" tab → cell group →format→ auto fit column width

Freeze top row

When the data are longer than the length of the window, it is best to
freeze top row while scrolling through rest of the worksheet by ("view"
tab → window group →freeze panes→ freeze top row)

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Freeze first column

When the data is wider than the width of the window, it is best to freeze
first column while scrolling through rest of the worksheet by ("view" →
window group →freeze panes→ freeze first column)

To unfreeze panes from ("view" → window group →freeze panes→

unfreeze panes)
Hide a row or column
To hide any row or column for many reasons (ex:- security) by (select
row or column that we want to hide it then from "HOME" → cell group
→format→ hide & unhide→ hide row or hide column or hide sheet)

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medical departments AL_ Noor College Second Semester /first lecture

To unhide row or column by (select two cells located one before and
another after hide row OR (one left and another right ) hide column
then from "HOME" → cell group →format→ hide & unhide→
unhide row or unhide column or unhide sheet)
Copy or move cells contains
We can copy containing of any cell by (select any cell that we want to
copy it then from 1- "home→ copy" 2- select destination cell then
"home→ paste" ) but→ to move it from "home→ cut" then "home→
paste" and choose any paste options

Auto Fill:-
The auto fill is used to copy data, numeric numbers, date, to many
sequential cells by ( "Home"→ editing group→ fill→ (left, right, bottom,
or up))

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Or use fill handle of any cell to copy it's contain to neighbor cells by
(when the shape of pointer switch to "+" then continue clicking and drag
to cells to be copied)

When we want to fill the cells by series data (ex:- week days, year
months) by (enter first data in the first cell for example (Sunday) then
select it and drag to neighbor cells to be series fill, beside last selected
cell, there is a box for (copy option), press on it and select series fill)

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To create a new custom list from (file menu → option→ advanced→

edit custom lists) ex:- alphabetic characters

Find and replace:-

HOME Tab → editing group →Find, Replace
Find any data or replace it with another

Go To: - switch to any cell in work sheet by→ (insert the "cell
Reference" in Go To window)
HOME Tab → Editing group →Find command→ GO TO
Insert a new Worksheet
When create a new excel file, it contain three worksheet, placed in the
bottom
To insert another sheet
HOME tab → Cell group →Insert→ Insert sheet

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medical departments AL_ Noor College Second Semester /first lecture

Rename worksheet→ right click on it' icon in the bottom→ choose

Rename→ insert a new name→ press enter

Hide worksheet
Right click on it' name→ Hide
Unhide it
HOME tab → cell group →format→ hide & unhide→ unhide sheet

FUNCTIONS AND FORMULAS

Contain numbers and mathematical operations
Excel program find any result based on the precedence
1- ( )
2- *, /
3- +,-
Ex: - B2= A1+ B3/C1- (A4*A5)
1- (A4* A5)
2- B3/C1
3- A1+ result (B3/C1)
4- Result (A1+ result (B3/C1)- result (A4*A5)
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medical departments AL_ Noor College Second Semester /first lecture

Sum Formula
Ex: - C1= B1+B2
Solve
1- Put the pointer inside result cell "C1"
2- Write "=" inside it
3- Select first cell "B1", the "cell reference" appears inside
the formula bar.
4- Write "+" inside (C1)
5- Select second cell "B2" the "cell reference" appears inside
the formula bar.
6- Press enter
OR
Write the expression =B1+B2 inside result cell "c1", then
press enter
OR
1- Write = inside result cell
2- Choose sum function from→ Home tab→ editing
group →∑auto sum command

3- write inside arcs the expression b1;b2 then press

enter

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OR
1- write = inside result cell
2- then write sum, and choose it from functions list → press double
click on it' name

3- write the expression b1;b2) then press enter

C1=B1+B2→ 8=2+6

Sum consecutive cells

If do you want to sum many consecutive cells (vertical or
horizontal range)
Suitable way→ select them →press on sum command →the result
will be appear after last consecutive cell vertically or horizontally

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medical departments AL_ Noor College Second Semester /first lecture

OR
Inside the result cell, write the expression
=Sum (B1:B5)
B1→first cell in this range
B5→ last cell in this range
: → to sum from first cell to last cell (cells range)

Note: - There are other formulas (max, min, average,

count number) from ∑ auto sum command
Ex:- Find Maximum value of (C1,D3,F5,E4,A1) inside C10
Solve
Write the expression
=MAX (C1, D3, F5, E4, A1) inside C10, then press enter, or
choose it from ∑ auto sum command

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medical departments AL_ Noor College Second Semester /first lecture

Ex: - find the average in F column

Solve
Write the expression =Average (B2, C2, D2, E2) Inside F2, then
press enter, to find first average
Then use fill handle operation on F column to copy the
expression from F2 to other cells, to find the other averages in
short time

Ex
Insert the result "sum" (column A, column B) in column C; by
→ (add two cells (A1+B1)) then use (fill handle) to make auto
sum to other cells

EX
d1= sum from B1 to B5 (vertical range)
Solve Write = sum b1: b5

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medical departments AL_ Noor College Second Semester /first lecture

IF condition
If function has logical test, value if true, and value if false
Ex3:- in the worksheet, check the marks of students, if
mark>=50, insert "true" in "c" column,
Else: - Mark<50, insert "false" in "c" column
Solve
Inside c2 cell
Write =ifb2>=50; true; false
Then use "fill handle" by mouse to calculate other cells

And function
And Function has many logical tests

Ex: - any student in table below have two marks (M1, M2) calculate the
result in column "d"
1- True → (M1>=80 and M2>=70)
2- Else false
Solve Using "and" function
=AND (b2>=80; c3>=70)

Then use fill handle to calculate other cells

Note: - the result= true if all logical tests →true

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medical departments AL_ Noor College Second Semester /first lecture

Or Function
Or function has many logical tests

3- Ex True → (M1>=80 OR M2>=70)

4- Else false
The result in E column
Using "OR" function
Note:- the result= true if any logical test →true

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