INTRODUCTION

Computers play a vital role in one’s life in today’s generation. The

software industry’s most important aspect is “change” in the areas

of software development and management. Most important tools

are maintainability, reusability, portability, security, integrity

and user friendliness. It has been pointed out that the rapid

development of the technology is taken place in past few years.

The most dominant example is COMPUTER. Computer was firstly

only used in scientific purposes, but now the time has changed.

Now in every field computers are the main source for efficient and

quick work done.

Earlier days the College Office used to maintain admission

records with lot of paper work which makes it very difficult to get

the feedback whenever the record is needed. This system aims at

the automation of the College Admission Process and to reduce the

papery work to make it easy for the officials to deal with the
previous records and also to make the easy entry of the new

candidate to provide them the facilities.

SYSTEM STUDY
EXISTING SYSTEM :

In existing system they maintained each record manually. These

records are, such as Granting of Admission, Modifying existing
record, Cancelling of Admission and maintaining of Fees records.

In granting of admission, modifying admission details and keeping

up to date information of fees status personal details and other
details are accepted through paper work only, it increases papery
work and it is difficult to retrieve any record easily.

DRAWBACKS:
In the existing system there are some drawbacks such as:

1. The existing system is time consuming process as the student

has to go through lengthy admission and payment of fees
process.
 2. In this system there is requirement manpower. So that
economically this system is more costly.
3. For the transaction more paperwork is required.

To overcome these drawbacks or problems in manual system

computerization is important. So we have tried to develop
College admission system, which minimizes the paperwork &
save the time.

OBJECTIVES:

There are following objectives of the proposed system:

 Creation of paperless office i.e. paperwork is reduced in the

office.
 The time is also reduced by proposed system.
 The manpower is reduced by this system all the work of
registering, issuing is done single handedly.
 The most important objective is a security.

PROPOSED SYSTEM:
The system is categorized in following parts:

 NEW ADMISSION: We can grant new admission, also we

can search, and update any record.
 CANCEL ADMISSION: We can cancel any of the
admission taken by the student .
 FEE STATUS: We can keep track of fees paid by the
students and also of remaining fee dues.
 RECEIPT: We can also give receipt to the students who
have paid the fees.
SYSTEM SPECIFICATIONS

Hardware Specifications:
Processor: Intel Pentium IV

Hard Disk: 60 GB

RAM: 256 MB

Floppy Drive: 1.44 MB

CD ROM Drive: 52X Max

 Software Specifications:
Operating System: Windows XP

Database: MS-Access.

Software: Java Development Kit v1.5

Editor: Notepad, JCreator

FEASIBILITY STUDY
INTRODUCTION :

Feasibility is the determination of whether or not a

project is worth doing. The process followed in making this

determination is called a feasibility study. Feasibility study

actually, refers to the study of project in terms of the availability of

resources, time availability, etc. it actually helps in decision-

making capabilities. Hence, we concentrate our attention on three

primary areas of interest.

 TECHNICAL FEASIBILITY :

The technical requirements for this system are

Windows operating system, JAVA and Microsoft

Access. The software and hardware required for this

system is easily available.

 ECONOMICAL FEASIBILITY :

As the software and hardware required for this system

is easily available. No additional cost will be incurred.

The system will also reduce lot of paperwork, chances

of human errors and provide consistent information.

 OPERATION FEASIBILITY:
Education institutes in these days are aiming for Office

Automation to achieve paperless concepts, which are,

achieved through computerization that will cut down

manual working of the office staff. The proposed

system will be operationally feasible because of proper

systems in specific way

Entity-Relationship Diagram
DATA FLOW DIAGRAM

CONTEXT LEVEL DIAGRAM

FIRST LEVEL DFD
DATABASE STRUCTURE

 TABLE NAME: STD

FIELD NAME DATA TYPE DESCRIPTION
Studentid Number Student Number
Name Text Student name
DOB Text Date of Birth
Age Text Age
Address Text Address
Contact Text Contact number
Nationality Text Nationality
Locality Text Locality
Category Text Category
Course Text Type of Course
HostelAccommodation Text Hostel Accommodation
Fees Text Fees
Gender Text Gender
Year Text Year of Student in
College

 TABLE NAME: FEES

FIELD NAME DATA TYPE DESCRIPTION
Studentid Number Student Number
Name Text Student Name
Course Text Course
Fees Text Fees
Mop Text Mode of Payment
Feespaid Text Fees Paid
Feesdue Text Fees Due
Date Text Date
Year Text Year of student in
college
TABLE DETAILS:
std table contains all information about Admission of a student into
the college.

Primary Key:-Studentid –Student Number

fees tables contain all information about fees status of the admitted
student.

Primary Key:-Studentid- Student Number

 TESTING
AND
VALIDATIONS

TESTING &VALIDATIONS
Software testing is a client element of Software Quality,
Assurance and represents the ultimate review of software
specification, design and coding.

The objectives of testing are:

 Testing is a process of executing the program with

intent of finding an error.

 A good test case is one that has high probability of

finding undiscovered errors.

VALIDATIONS:

Checking validations for Admission form:

 Check that there is no blank record.

  Checking of Valid student id.

 Checking of Date.

 Checking of valid Age.

Checking validations for Fees Status form:

 Checking of valid student id.

 Checking of valid date.

 Checking of valid student name.

 Checking of total fees details.

Other Validations:

 Record not present validation.

USER MANUAL
 COLLEGE ADMISSION SYSTEM

There are two main operations in this ‘COLLEGE ADMISSION

SYSTEM’ designed using Java platform.

 ADMISSION :

1. New Admission –

In New Admission form you can accept personal

information of the student for which the admission

has to be done.

After the registration process has been completed

student is given valid student id .

2. Search for Admission –

In this part the admission system user can search

for specific record of any student’s information who

has been admitted to the college.

3. Cancel Admission –

In this part the admission system user can cancel the

admission of any student who is not interested in

taking admission in the college or also of those who

have not paid their fees in given specific time.

4. Modify Student Record –

The admission system user can update personal

information record set of any student i.e. name,

address, contact number etc.

 FEES STATUS :

1. Fees Status Form:

In this form personal details of student are filled,

also detailed information of about their fees is

filled up for the record paid, student is given a

receipt.

2. Search for Fees Status –

In this part the admission system user can search for

specific record fees of any admitted student and also

 it displays information about the fees paid and fees

due.

FUTURE ENHANCEMENT
In this project there are some modifications those are
possible to apply in the future.

1. An image can be added to the admission form which will be

issued to a student.

2. Printing of the admission form can also be done.

3. Printing of receipt can also be done.

CONCLUSION
 COLLEGE ADMISSION SYSTEM

Using this Application user can issue fresh admission to interested

student.

Unique student number is issued to the students who have been

granted the admission.

Using fees status application, we can give receipt of paid fees to

the student .
BIBLOGRAPHY
Books referred:

1. The Complete Reference Java 2

By Tata McGraw–Hill
Author: Herbert Schildt

2. Black Book

Online Help:
1. Wikipedia.

2. Sun Micro System.

3. Google.