5S’s

5S’s

Move from a cluttered and

disorganised work place to ...

... to a more organised one

5S’s
1 Clearing Seiri  Clear unwanted
items

2 Organising Seiton  Organise and

arrange

3 Cleaning Seiso  Clean and shine

4 Standardising Brian
Seiketsu  Establish ideal
Stan
state
Charles
Nikos

Items cleared

5 Sustaining Shitsuke
30

25 Items removed
Target  Audit and check
No of items

20

15

10

0
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Week
5S’s

 A concept developed in Japan, something we should learn as a developing society

 It brings about a change in the mindset of individuals

Phase 1 - The first 3 S’s Phase 2 - The next 2 S’s

The 1st S The 4th S

SEIRI THE 5S’s SEIKETSU
Clearing Up Standardising

The 5th S
SHITSUKE
The 2nd S The 3rd S
Training and
SEITON SEISO
Discipline
Organising Cleaning
A WORKPLACE BEFORE PICTURE
1st S : CLEARING

Objective

 To get rid of unwanted items, decide what is needed and to be kept

 What is not needed to be archived or discarded

Key Technique

 Tagging
1st S : CLEARING
2nd S : ORGANISING

Objective

 To designate a specific place for specific items of a specific quantity

 To determine addresses for materials, equipment and people

Key technique

 Sign boarding
2nd S : ORGANISING
3rd S : CLEANING

Objective
 To identify abnormalities, out of control conditions and areas for
improvement through cleaning
 Remember “cleaning is checking”

Key techniques
 Visual sweeping - cleaning using our sensors i.e. sight, sound, smell,
taste, touch
 Physical sweeping - cleaning using physical effort i.e. cloth, broom,
dust pans etc
3rd S : CLEANING
4th S : STANDARDISING

Objective

 To consolidate the first 3S’s by establishing standard procedures for

the first three S’s
 Determine the best work practices and find ways of ensuring
everyone does it in the same “best” way

Key Techniques

 Visual management standards in machine surrounding areas

 Visual management standards in offices and administrative areas
4th S : STANDARDISING
5th S : TRAINING AND DISCIPLINE
Objective

 To sustain improvements and make further improvements by

encouraging the effective use of the “Plan - Do - Check - Act” cycle
 Keep all current improvements in place and develop an environment
for future improvements

Key Techniques

 5S promotional activities
 Auditing
 Re-training programmes
 Training of new people
 Reward and recognition programmes
 Suggestions schemes
5th S : TRAINING AND DISCIPLINE
STEP 1 : PROMOTIONAL PLAN

 Establish a 5S steering group

 Do 5S awareness training
STEP 1 : PROMOTIONAL PLAN

 Develop a site map and determine the 5S starting point

STEP 1 : PROMOTIONAL PLAN

 Develop a workplace organisation map and identify area owners

STEP 1 : PROMOTIONAL PLAN

 Determine and agree scope of 5S

STEP 1 : PROMOTIONAL PLAN

 Develop a 5S implementation plan

We are now ready to implement 5S’s !
STEP 2 : INITIAL 5S AUDIT

Fixed point photography i.e. before and after

STEP 2 : INITIAL 5S AUDIT
STEP 2 : INITIAL 5S AUDIT
 Develop 5S input and output targets
Input targets examples
• 5S audit scores (%)
• 5S tags raised (No's)
• 5S tag completion (%)
• 5S kaizens (No’s)
• 5S standards developed (No’s)
• 5S training (Hrs) etc.
Output target examples
• File retrieval time (Seconds)
• GMP scores (%)
• Near misses and minor accidents (Hrs, No’s)
• Changeover time reduction (Hrs.) etc.
Create a change in mind set to practise 5S’s as a habit !