1. why do we use downpayment in customers?

normally it is used for

vendors right?I am unable to understand the logic behind it. please any body
who are aware of it reply me.

actually we use down payments for customers only. we take advance

amount from customers for mfg of goods. this amt will be taken according to
the order of the customer. we can use same way for vendors also.

2. I have set up 2 Banks suppose 1)ICICI and 2)SBI and I want to print..
the passbook for both ...where we customise these settings (T.code)

go to F110 t code and click on print out data maedium, select the
variant(first need to cretae hous bank with name of respective bank )
selectin the same by clicking pop up box and click on mainttain variant and
maintaint the details. after maintaing variant go to FCHI to maintin the
check lot and enter the house bank name and chequer numbers serious

3. can we create a fiscal year variant with more than 16(12+4)posting

periods? if so wat is the procedure?

I am sure that we can't create posting periods more than 16. 12 is

normal posting periods & 4 periods is special posting periods.

4. What is screen layout in sap fico?

Screen layout means, customization of things how you like.

Ex:- When you are booking invoice in GL, how do you want to see your screen
layout.....Cost center, Profit center....like this, you will set or use the
default.

5. What is Functional spec

Functional Spec means Functional Consultants can be prepared by some

Documents that consists of object steps and consists of which type of tables
primary key fields , Screen Sequential Order and data
need to use and coming from which type of tables etc... This all the things
can be prepared by one document file. This is called the Functional Spec.

6. foreign currency revaluation why it is required ?

A foreign currency valuation is necessary if vendor accounts contain open

items in a foreign currency. The amounts of these open items were translated
into the local currency at the time they were entered using the current
exchange rate for

example, USD 500 to EUR 600, the local currency. The exchange rate is
probably different at the time of closing, and open items need to be valuated
again. A program valuates the open items using the new exchange rate and
enters the valuation difference EUR 10 in the valuated line items. It also
creates the valuation posting.
7. 1. why do we request parallel currency?

the parallel curnceies are usd if the company is having two copany cods in
deferent countries. for reporting purpose we use these currencies.

8. is it possible to have different currencies for gl accounts under one

chart of accounts ? if yes what is the significance

u can us co code curency as gl master curency. or u can specify balance

in local curency in gl account.

9. how the opening & closing of periods is done for fi ?

through the posting periods we can open and close posting peridos in
ob52

10. what is the relation between fi & co and ho the accounting flow takes
place?

through controllinmg the accounting takes place between fi and co. and
the primary cost elements are nothing but gl accounts in fi.

11. How does FI G/L Link with house bank

T.C.- FI12

We assign gl account number to house bank

12. How Depreciation Area are link with Assets Class?

T.CODE : OAYZ

13. am getting an error when I am trying to do a settlement for orders. It

says "complete allocation structure to A1". Any suggestions?

When u r doing CO Allocation, you have to first configure the CO Allocation.

CO Allocation is A1. First configure the CO Allocation and then u will find
that u can easily settle the orders.

14. About Asset Master Data 'Expired Useful Life', anyone can tell me why the
Expired Useful Life of an asset did no updated automatic monthly after few
months depreciation posted (etc. Apr, May, Jun)? and it stopped at the end of
company calendar year (etc. March - Period 12). The legacy data has been
migrated into SAP and it's capitalized more than 1 calendar year. Thanks.

In SAP Expired usful life is as on start of a fiscal year and will get
updated after complition of a year / FY change .at the time of legacy
transfer one must update the expired useful life till the legacy transfer
date .
15. Hi, can anybody tell me what are all the areas in CO we have to prepare
like in FI-GL,AP,AR,AA. I am a starter in SAP,

The Important things in CO are;

Controlling Area
Cost Center Std. Hierarchy
Cost Element
Primary Cost Element
Secondary Cost Element
Cost Element Category
Reconciliation Ledger
Cost Center
Cost Center Category
Statistical Key Figure
Activity Type
Allocation Cost Element
Assessment Cost Element
Re-posting
Distribution
Assessment
Internal Order
Order Type
Cost Of Sales Accounting

16. I have 3 co.code(india,uk,usa)& 4 products.so my question is how to

maintain currency,chart of account,product

you should maintain parallel currency like one local currency & 2 parallel
currency for the purpose of consolidation .
2- you can make one chart of account assign to all co,code or different
chart of account is assign to different co.code
3-you can maintain the product at plant level.so it assign at valuation group
in code.

17. What is difference between TAXJIN & TAXINN?

Select Tax Calculation Procedure : In this IMG activity,

you specify which tax procedure you want to use for
determining excise duties and sales taxes on input
materials in India.
If you use condition-based excise determination, use a copy
of the tax procedure TAXINN.
If you use formula-based excise determination, use a copy
of the tax procedure TAXINJ.
This tax procedure also supports condition-based excise
determination, so that you can work with both concurrently.
SAP strongly recommend that new customers use condition-
based excise determination. Note that once you have started
using a tax procedure, you cannot switch to another one,
otherwise you will not be able to display old documents.

18. what is the work of OKB9 and why we need okb9 setting? Plz, give in
detials.
OKB9 in controlling side automatic determination
19. Can any one tell me how to create the variant for F110 program ? what
could be the use variant ? Plz. give in details.

Go to SE38 --> enter in your "Payment Medium Program" such as "RFFOUS_T" - >
Select "Variants" --> Click on "Change"--> Enter new variant name into the
field. --> Click on"Create" --> Now enter in all your parameters and save.

20. what is MIGO? where we can use? what is the use of that.
MATERIAL INWARD AND GOODS MOVMENT OUTWARD

21. What is meaning of T.code? where we can use this?

t-code is nothing but transaction code. we are in easy access screne we
want to go for img setting screnes straight away we can type /n with t.code
to avoid navigation. that is the advantage. vice versa.i.e. from img screen
to easy access screen.

22. what is cost component structure both splitting and switching?

Splitting structure : If a cost center provides two or more activities, then

we define a splitting structure to inform the system to break up the cost
into the activities tagged to the CC through the splitting structure

Switching structure ; If we do not want to retain all the cost components of

a cost center to the primary cost center we use a switching structure. For
example, we have a summarization cost center in which labor, overheads and
materials are charged. the same can be trfd to the primary cost component
structure wherein the same will be added to respective cost components.
However if we want to retain all the cost components as single component say
Energy, we create a switching structure in which we assign all the elements
to the energy component. In the planning layout, we assign this switching
structure to the required CC

23. What are the different catagories of cost element?

Cost element tells you the origin of cost(It is a cost

carrier) i.e. how the cost originates and is carried. There
are two types of cost elements
a. Primary
b. secondry

Reliance is laying down fiber optics for their broadband

portfolio in Mumbai. They have (to name a few)
1. Bought fiber optics (External)
2. Hire Labor to dug service territories (External)
3. Dispatch Engineers to supervise the operation (Internal)
Now each one represents a cost that will be incurred by
Reliance broadband. For 1.&3. you will create a cost element
and assign it to a GL account while 3. can be made as IO.
So a primary cost element
a. is a cost carrier
b. had subsequent GL account
c. can be directly posted to

while a secondary cost element

a. is a cost carrier
b. is active for controlling only
24. what is Number Ranges? why we are using? How to give the number ranges
for vendor creation?

number range is a range of number that u define in the system.

these are used to maintain the uniqueness of the item that has been allotted
a number range. for example if one number from the range has been assigned
then the system would not repeat it for that particular item. number range
for the vendor can be defined in the AR/AP part of the config under financial
accounting.

25. while posting transation f-02 error popping up it says 012 posting period
not specified in 2009. In above situation kindly help me someone

012 in 2009

you will check in the posting periods. In that periods you will define
the current year i.e. 2009-10 this is the financial year in india. You will
give it as 1 2009 12 201013 2010 to 16 2010 . Then u will definitely solve
the problem.

26. can any one give the configuration path of electronic bank statement.
Plz, it's urgent

1- create Account symbol

2- assign G/l account to account symbol
3- Create key for posting rule
4- define posting rule

The above config are both for EBS(electronocs bank statement) and MBS(mannual
bank statement)

three additional config for EBS

5- create transaction key

6- assign additonal transaction key to posting rule
7- Assign bank a/c to transaction key

two additional config for MBS

5- craete assign business transaction to posting rule

6- define variants for mannual bank statement

27. what is the difference between the open items and cleared items with live
example

open item mean pending balance either to recive or to be paid ie an out

standing amount cleared items means items which have been cleared against
pending balance ie which r not due

28. What is the transaction code of the process of Manual Banking System and
the posting of Electronic Bank Statement?
Tcode for post manual bank statement is FF67. and Electronic Bank Statement
is FF.5 / FF_5

29. what is cost element?whar is primary element? what is secondary element?

Cost element is master data in controlling and is the cost carrier to
or from other modules, Primary cost elements are those which moves the data
from fi to other modules in SAP and where as secondary cost elements move the
data within the controlling

30. different between withholdin tax and with out holding taxs?

Withholding tax is a TDS (Tax deduction at source) on the AR side Customer

deducts the tax and pay's the remaining amount for which companies receive
Form 16 A and on the AP side the company deducts the Tax and issues form 16 A
in india

Normally the Tax is deducted on service type transaction

In simple Company deducts the tax on behalf of the Govt and Deposit the
amount - its a Direct Tax

31. How we define void reason code in SAP?

T.code: FCHV is used to define the void reason code

32. How assets value post into the GL A/C?

when we create FS00 G/l for assets we are giving reconsulation A/c as assets
and that g/l a/c assiging in account detemination in asset accouting , based
on all above configuration its post in to asset a/c

33.Why we use Automatic posting in GL a/c in which cases?

we cant post directly to automatic post a/cs , if u set as automaticly

posting means that as to post system automatically eg: depreciation a/c and
GR/IR a/c

34. How many documents generated at the time good received?

Two document generated at the time of good received. one is fi document &
second is mm (material management)document.

35. What is price difference A/C why we use this A/C in what scenario we use
Price Difference A/C?

while doing intergation FI with MM we do price diff a/c in

T.code. OBYC in that by using PRD A/c key we assign price diff G/l a/c to
post differance between purchase order value and invoice value when we
maintain material in MM01 as moving price

36. What is the Bank Sub Account?

For Bank Main Accounts, we use different Sub accounts(

Clearing GL Accounts )

1. Check Issued Out

2. Outgoing fund transfer
3. Check Received..etc.,

For eg., for check issued out the following will be entry

Dr Check Issued Out

Cr Bank Main A/c

After uploading bank statement in SAP system, the GL Account

( Bank Main A/c in SAP) will exactly match with Bank A/c.
All the clearing Accounts(Bank Sub account) will be the
reconciliation items.

This is applied in Electronic Bank statement or Manual Bank

statement.

37. what is the T.code to get Financial a/c at group COA and Country COA?

ob13
38. How GL master a/c value control in SAP?

Whatever G/L Created in FS00 is created under the G/L Account Group and these
G/L Account group are related to the chart of Accounts and this is Linked
with the company code,,,,

Hence we can have a complete control of this G/L master in SAP Via Chart of
Accounts....

39. In housing banking we created ranking order for automatic paymet. If

vendor wants different ranking order, then whats the procedure. For example
we have assigned ranking order for icici bank, citi bank, sbi, in the
mentioned order but now a vendor wants sbi, icici in the ranking order, so do
we need to change in again and again as per requirement or any other easy
technique is available...

First of all i wanted to tell u is the ranking order of the banks is decided
by the company according to the avalbility of the funds, and will not be
asking to change the ranking
order of the bank

While running the APP (F110) u can select any bank manually from the house
banks which u have created earlier

40. Can we directly pass an entry to CO without FI? If yes, then how?

No, because in co there are two type of cost element 1) primary cost
element and 2) secondary cost element in which primary cost are the cost
carrier for FI and CO means first financial data have to post in the system
via gl and this data have to transfer from FI to Co . Secondary cost element
are the cost carriers for CO and use for internal purpose. so w can't post
finacial data directly in CO

41. How is sub ledger linked to GL?

through Reconsulation ac in FS00

42. While doing entry in Fb60 or F-43 I am getting the error message "Could
not determine the year for TDS Certificate number range". I think I have to
mention the excise year somewhere can u help me out where to assign it in
SAP?

while doing f-43 u go for the customizing path is

spro>img>logistics general>taxcode>india> company code selection after u will
a screen then u enter ur company code, cenvat document type and fi document
type later on u go for save.then it will pick up the entry in the with
holding tax invoice posting keys.

43. How many years we can open at a time in asset a/c?

we can open 2 years in asset accounting

44. Hey how to close last financial year and open new financial year for
ASSET ACCOUNTING?

Tcode AJAB to close the fiscal year and AJRW to open new fiscal year

45. is it possible to copy customer/vendor accounts from one company code to

another?

Yes it's possibel to copy Vendor/Coustomer A/c to one company code to

another.

For vendor user Transaction Code Fk01

46. Is it possible to assign a auto cost center to a plant? If yes then how?

In OKB9 we can attach Default cost center for a cost element &
Plant(Val Area) Alternatively we can go for Substitution

47. What is the difference between Activity Type and Statistical Key figure
because both are tracing factors. Do we need to configure both in
controlling area?

activity type - helps the system to understand the nature of the activity
carried out in that particular cost centre (cutting,polishing etc) Unlike in
FI where components are already active, we need to activate this component in
controlling

Statistical Key figure - is also known as value field. Data in the r/3 system
is stored in data structure and this data structure = characteristics + value
fields. Any report is generated from this data structure. THis component also
needs to be activated in controlling

48. What is Group Currency and Hard Currency?

Hard currency - Hard Currencies are used in countries with high inflation to
improve the value of transaction. When a hard currency is selected, the
document is automatically updated in the local currency and the hard
currency. The config for hard currency is done at the country level
Group Currency - Group currencies are defined at the client level in table
T000. Group currencies are used to enable cross-company postings in
controlling for company codes that use different company code currencies.

49. which option is best in between Business Area or Profit center for
generating balance sheet & P/L a/c while using ECC 6.

The Balance sheet should be as per the Profit Center wise as Business area is
defined at the Client Level & Profit Center at the Company code level Hence
for getting a proper & exact idea of P/L & Balance Sheet we generally prefer
Profit center

50. where do you pen and close periods?

u can through t.code ob52

51. i am getting error that"there is no item category assigned to account

no(any account no)company while save the entries in gernal ledger, i able to
simulate the entries but not to saved, i am using 6.0ecc version. so some
one gave answer that"you activated document splitting for that u have to
assign the item category for that g/l other wise u can deactive in
docment splitting as per co code level".so pleaze any one
tell me the path or method to how to deactive document splitting as per
co code lever

You can deactivate the Document splitting using following

path:
IMG==>Fin A/C New==>GL Acc New==>Bus Tran==>Doc Split==>Activate doc split

54. While posting Asset Scrapping in ASset Accounting. If we get revenue from
that ASset Scrap how can we adjust it the Asset. Becoz the total scrap value
is LOSS on ASset scrap. But in general there will be some revenue when we
scrap asset how to treat it and adjust it

Asset Scrapping can be done in two way in SAP. Use T-Code

ABAON for Asset Retirement with revenue and ABAVN for Asset Retirement
without Revenue. Post the invoice of revenue by using T-code FB70 and route
the transection through Asset contra for GL Leadger Transection. The revenue
generated from scrap is booked in general ledger by F70 and the asset contra
entry is cleared through ABAON transection. Profit& Loss is also booked
while creating entry through ABAON.

55. What is the process to Create Account Assignment Group? How it is going
to affect other modules and where shall I update / configure in other
modules. Also convey precautionary measures during its customization.

account assignment group is precautionay setting for IT is integrated with SD

module. In VKOA for automatic account assignment, account assignment group
used to determine the GL account for a Billing document
56. can any body show an example how to resolve a high,medium & low priority
tikets in production supports?

The tickets severiaty is based on tickets...the tickets will come from the
enduser side to the predefined log (which we are using), in this log our
superior will do a partition depends on employee efficiency at work level..

High: this type tickets needs to be resolve ASAP, this activity done by
PM/TL/TC

Medium & Low : this type of tickets, the consultants will do.

Medium:tickets will solve as per the prodution req

Low:we can solve short period, its nothing but a the production will run
also....we resolve...

57. if customere and vendor are the same one,where ar is 1000 and ap is
4000,how would we deduct and pay remaining 3000 in app?

Update the Customer Number in Vendor Master Record - General Data -

Control Screen & select 'Clearing with Customer' option in Company Code data
- payment transactions screen. While saving, system will automatically
update the vendor number in Customer Master Record (it will give you such
message), & then in APP it will pay the balancing amount.

58. What is the use of CIN Configuration? And How could I configure it?

CST,VAT,Excise config steps

Define condition types

check& change for tax processing(ie basically account key

conig)

define calculation procedure-TAXINJ do the settings

assign country to calculation procedure

specify structure for Tax jurisdiction code-ie table TTXJ

define tax jurisdiction

create tax code in FTXP(v0-input tax 0%,v1-input tax-

excise&cst,v2-input tax excise,VAT & do the same for output
tax with different tax codes)

assign 0%tax codes for nontaxable transaction-OBCL

activate CIN for specific fiscal year

GL master data creation (maintain G041 as FSG)

assign GL for automatic posting OB40

maintain excise registration

maintain company code setting

maintain plant setting

maintain excise group

maintain excise series group

maintain excise duty indicator

specify GL accounts offsetting

assign billing type to delivery type

specify SAP Script form

define number ranges

excise rate maintanance J1ID

59 What is the real purpose of "Bank Sub GL" ? Can i post my all payment
through "Bank Main GL a/c" insteadof using "SUB GL"?

The real purpose of bank sub GL is to reconcile your bank GLaccount with
account maintained by bank. The Bank Sub GL is used to cover the gap between
cheque depositing and clearing.

You can post directly to house bank but it will not follow the process based
system terminology. So it is always advisable to us bank sub gl.

60. What concept of group asset while we having asset class

To meet certain tax requirements of the country (in our case Income Tax Act
of India) which require depreciation calculation at a higher level than the
individual asset level the concept of group assets in SAP is utilized.The
group asset in SAP makes it possible to group together a number of assets for
the calculation of depreciation as per the Income Tax Act.

61. What's the use of Transaction code "YDPR"? In which module?

YDPR is for Direct payment Request, So whenever you want to release a

Payment Reuest without PO then u can use YDPR and yes it is a customised
Trabnsaction

62. what is difference between posting period and fiscal year variant?

In Posting period at the time of posting a transaction we define the period

in which we do the transaction.

Fiscal Year varient is the general term period from 1st to 12th month.A
Fiscal Year may b Year dependent,Year Independent,Short end F.Year.

63. Hi one Question please What is the T-Code to assign bank sub-accounts to
bank main account.
 t.codefor assigning bank main acts to sub acts- FI12

64. Hi What is the difference between FBL5N(View Customer A/C's) and the
FD10N(Display Customer A/c's) and FB03(Display Document. Please do not mind i
am getting confused in this T.Codes and their meanings.

FBL5N means we see the customer balance in l9ine item wise FD10N means
we can see the total balnce in particular customer A/c

65. what is the cost object? what is the defference between cost object and
cost center?

Cost object may be a product,location of the organisation or a service

center.cost center means any dept or machinary or anything of the
organisation which is responsible only for cost.it is also a classification
under cost object

66. day limit means? Lgs

Day Limit is an option given in "Maintain Payment Terms". It is used to

define terms of payment that are "date- dependent". Thus, you can define 1
payment term with different day limits.

E.G.
1) 0008 15(day limit) Invoices posted upto 15th of the month will due on
31st of the same month.

2) 0008 31 (day limit) Invoices posted upto 31st of the month will due on
15th of the next month.

67. what is difference between R/1, R/2 and R/3 ?

!)R/2 runs on a mainframe, R/3 runs on Client / Server

2) R/3 has a GIU (thanks to windows) where as R/2 looks more
like DOS (although you can get a GUI for it)
3)R/3 has more functionality than R/2 making it the
preferable choice
4) SAP will support R/3 after 2004!

68. What is a Cross company code.Please explain in brief.

. Cross-Company code Transaction involves two or more company

codes in one business transaction.

1.One Company code makes purchases for other company codes

(central procurement)
2.One Company code pays invoices for other company code
(central payment)
3.One company code sells goods to other company codes

69. 1.What is Dependent co code & Business Area.

2.what is the diff b/w MIRO & MIGO.
Miro mean Invoice verification, Which is comes from Vendon for 3rd party
sales processing and MIGO mean goods recipt which is directly sent the goods
from vendor to customer.

70. Can any one clearly explain what is ment by Document Splitting and
FUNCTIONAL SPEC. plz it is very urgent

document splitt is in ecc 6.0

the document will splitt that segment vise and costcente

and profit center

and u can also see the document in online level in cost

centre level and profit center level
and also prepare on line balan sheet

for ex: A vendor a/c dr 50000

B vendor a/c dr 50000
to
bank a/c 100000
this is the normal entry

the bank has paid by 100000

but i want know how the 100000 has gone

in ecc 6.0 once u active the documentsplitting

in fb03 level

the doc shows

A vendor a/c dr 50000
B vendor a/c dr 50000
to
bank a/c 50000
bank a/c 50000
this is way the document will show

if u want more details send a mail i will send u

screen shots

the functional spec is mandatory for in implemetion

the functional is having diff catagerious.

the client is not satisfying with the sap standereds.

that time the consultant will involve with abap people.

1. Report
2. Interphase
3. Onling Pogrammme
4. Onling Interphase
5. Enhacements
6. Batch Interphase
71. One question does MMPV(T.Code)used for Integration.In what way FICO
Consultant do while INTEGRATION.In this senario

This transaction code for maintain periods for Material management. He we are
accessing periods for transaction related materials. In this one two periods
are opening for posting.

72. What is a Cross company code.Please explain in brief.

Cross-Company code Transaction involves two or more company

codes in one business transaction.

1.One Company code makes purchases for other company codes

(central procurement)
2.One Company code pays invoices for other company code
(central payment)
3.One company code sells goods to other company codes

73. 1.What is Dependent co code & Business Area.

2.what is the diff b/w MIRO & MIGO.

Miro mean Invoice verification, Which is comes from Vendon

for 3rd party sales processing and MIGO mean goods recipt
which is directly sent the goods from vendor to customer.