Recruitment Cycle

Requisition for Manpower

Get approval from

Director/President in
No the Manpower
Is it Requisition form
Budgeted? through the concern
department.

Send the Approval

copy to HR
Yes

department to fill the

position.

No Do Job Analysis /
Is it Position Review with
Replacement? the concern
Department Head
Yes

Prepare Job
Update the Job Specification Description and
Determine Criteria

Planning

Defining the Process

Setting the Time Frame

Time Frame Existing Database

Source sufficient Profiles/

Resumes within 5 days once you Staff Referrals
received the JD

News Paper add

Source

Existing Staff

Databank (Pool of
Profiles or Job Portals
Resumes)
Campus

External Agency

Screening Activity

Time Frame

Maximum of one day from the

date of profiles received.
Forward the Profiles/Resumes to
Authorized person of Concern
department

Time Frame

Maximum of three days from

No
Is any the date of profiles send.
Shortlisted
Profiles?
Yes

No Do we have
the sufficient
number of
profiles?

Time Frame
Yes

Minimum of 5 days prior from

the date of Interview

Get the Interview date, Venue &

Timing from the concern
person(Confirm the availability of
interview panel)

Is shortlisted No Mail the below details to the particular consultancy

candidates is with shortlisted candidates and inform the same
from direct over phone.
reference? 1. Interview Details
2. Documents need to bring(Education & Experience
certificates)
3. Two passport size photograghs
4. About the norms of travel reimbursement.
Yes

Mail the below details to the candidates and

inform the same over phone.
1. Interview Details
2. Documents need to bring(Education &
Experience certificates) Get the confirmation through Mail
3. Two passport size photograghs
4. About the norms of travel reimbursement.

Time Frame

1 day before the interview date.

1. Remaind the interview panel

about the interview schedule
through Mail and Phone.
2. Infrom to the panel members in
case of any distribution in schedule.

1. Welcome all the candidates.

2. Make them to fill the Employment Application
Form.
3. Verifiy & collect all the required documents.
4. Settle the travel fare.
5. Arrange Lunch for all the candidates if
required.

Conduct Technical & HR interview for

the Candidates

No Is any
candidate get
selected?
Yes

Do two Reference Check for

shortlisted candidate.

Issue the Offer to the selected Candidate

and inform the same to the Consultancy (If
required)

Collect the acceptance of Offer and

get the joining date from the
candidate.

Do Medical test & Pre employment check for selected

candidate.
In the case of any negative feedback. We will cancel
the offer of the candidate and look for fresh
candidate.

Do the follow up until the Candidate

join with us.

Candidate join us as per his/her offer

letter.

Welcoming new joinees,completing

joining formalities and deputing him/
her to concern dept..

Monitoring and mentoring the

performance.

As per compay retirement age defined

in appointment letter, employee can
retire at the age of 60years.