Lesson: Identifies the unique features of and requirements in composing professional

correspondence: APPLICATION FOR EMPLOYMENT

 The first document that you submit to your future employer is an application letter.
 An application letter serves as introduction of yourself to your potential employer.
 It contains your background, summarizes your knowledge and experiences and includes a few
more details as to why you are qualified for the job. Most importantly, your application letter
express your intent to apply for a specific job in an organization, business or company.
 Before you write an application letter, you have to know the company you are applying in. Don’t
write a one-fits all letter of application. You need to fit your skills with the company’s need so
your application letter gets to be read. You become the best person for the job if you specify your
skills which the company needs.
 The opening paragraph of your application letter should capture the employer’s interest by stating
that you are the person for the job. You can use the next two paragraphs convincing the
prospective employer that you are the best person suited for the job as claimed in your
introductory paragraph. Your closing paragraph should include an expression of thanks and your
interest to be interviewed for the position.
 Restate your passion for the position your are applying for. Include you contact information.
When sending your application be sure that it is free from grammatical errors. Remember, your
letter is your first contact with your employer. Any mistake will have a negative impression on
you. Be sure to impress your employer by submitting a carefully written, free from error
application letter. If you send your application letter through email, be sure to indicate your email
address preferably on the email signature for easy reference by the employer.
Things to remember:
1. Always include a cover letter when mailing your resume. A letter of introduction will prove useful
when applying to colleges.
2. Do not use “form” letters or photocopies. Personalize each letter. If possible, explain why you
want to work for the organization or attend the school.
4. Use a proper business format for your letters.
5. Make sure the letter is PERFECT! Spelling, punctuation, and grammar count. Have someone
proofread the letter before mailing it.
6. Create the letter on a computer word processing program (Microsoft Word, WordPerfect, etc.)
and use a laser printer, if possible. Use good quality paper. Cheap, flimsy paper makes your
application seem very ordinary. However, do not use flashy colors!
7. Utilize a one-inch margin on all 4 sides. This white space draws the reader to the body of the
letter.
8. In the opening paragraph, tell the reader the purpose of the letter.
9. Use “I” statements and action verbs when describing your experience.
10. Get to the point! Employers do not have the time to read lengthy letters. A cover letter should
never exceed one page.
11. Focus on the specific skills and interests you possess that you can offer the employer or college.
Concentrate on skills which match the advertised employment qualifications or the desired
program of study. Stress what you can do for the company or college, not what the company or
college can do for you. Sound upbeat and confident. Sell yourself!
12. End by thanking the reader and stating that you look forward to meeting with them. Make a
specific suggestion for the next step of the process and follow up as promised.
COVER LETTER GUIDE

Parts of a Cover Letter Sample Letter

HEADING
INSIDE ADDRESS
SALUTATION
INTRODUCTORY PARAGRAPH
Tell why you are writing.
1ST MAIN PARAGRAPH Describe your
qualifications. Sell your skills and knowledge.
Tell why you are interested in the company or
college. Point out any related experience you
have.
2ND MAIN PARAGRAPH Continue to describe
qualifications. Highlight relevant training or
classes that relate to the job or major for which
you are applying.
CLOSING PARAGRAPH Close by thanking the
reader and requesting an interview.
COMPLIMENTARY CLOSE
SIGNATURE
NAME
ENCLOSURE This indicates that you have
enclosed other items (resume, transcripts, etc.)
for the reader to see.
Your Mailing Address
City, State Zip Code
Today’s Date
Employer’s Name
Job Title
Business Name
Business Address
City, State Zip Code
Dear (Mr./Mrs./Ms.) (Use the name of the person
that will read the letter):
In response to the February 24th advertisement
in the Bangor
Daily News, I have enclosed my resume for the
Receptionist
position.
I have two years of prior work experience as a
receptionist with XYZ Telecommunications. My
work has involved answering ten incoming lines
and greeting customers in a fast-paced office
setting. I have also been responsible for all
incoming and outgoing mail, as well as purchase
orders. I am very detail oriented and able to
handle multiple tasks simultaneously.
I am currently completing an Associate Degree in
Executive Administrative Assistant at Northern
Maine Technical College. In completing this
program, I have gained valuable experience in
several computer programs including Microsoft
Word, Excel, and Access. Additionally, my training
has provided me with the skills to reach my goal
of office management.
I welcome the opportunity to discuss my
qualifications with you in person. I can be
reached at (207) 555-1234. Thank you for your
time and consideration.
Sincerely,
(4 “Return”s or “Enter”s on Keyboard)
Joe Doe
Enclosure
22 H Venture St.,
Diliman, Quezon City
Philippines
April 17, 2015

Mr. Vincent Chua

Hiring Manager
Bank of the Philippines Islands (BPI)
12/F Ayala Life-FGU Center, Ayala Ave.
Makati City 1226

Dear Mr. Chua,

I am writing to express my interest for the position of Recruitment Assistant in your esteemed company.
Having recently obtained my Bachelor’s Degree in Business Administration major in Human Resource
Development Management (BSBA-HRDM) in Polytechnic University of the Philippines (PUP). I wish to
bring my knowledge, skills and commitment to excellence to your company’s innovative environment.

As a Business Administration student, specializing in HR management, I’ve become equipped with the
necessary knowledge that come with the position including manpower recruitment, workforce organization,
personnel training and compensation as well as legal provisions and other labor concerns.

My internship at San Miguel Corporation also afforded me with the crucial skills to work with some of the
best professionals in the recruitment and human resources industry. Being a trainee has developed in me
enthusiasm and a true passion for human resources and has subsequently convinced me that human resource
management is my true calling.

For additional details regarding my qualification and expertise, please review my attached resume.
Thank you for taking the time to consider this application and I look forward to hearing from you. I can be
contacted through my phone no. 09191345678

Sincerely,
(signature)
Jessica Cenadoza