GUIDELINES FOR GRADUATING STUDENTS (PG)

133rd Graduation – 22 May 2020

All graduating students under the semester system are required to use the online graduation application
system in SIS (for SET and SERD) and SOMSIS (for SOM) under the menu ‘Apply for Graduation’. You will
see this menu if your student status is ‘Graduating’. If you are graduating and you cannot see this menu,
please inform your Academic Program Secretary so that they can request Registry to change your student
status to ‘Graduating’. You will view there all the graduation requirements and guidelines, and will allow
you to order online copies of your academic records.

OVERVIEW OF THE GRADUATION REQUIREMENTS:

Please note that all forms mentioned in the following guidelines can be downloaded from the ‘Apply for
Graduation’ menu in your SIS and SOMSIS.

ENGLISH REQUIREMENT
All graduating students are expected to have met the required exit score of 6.0 on the AIT Writing Test or
satisfactory completed EL 19 (Pass). If you have not yet met this requirement up to this stage, please
contact the Language Center immediately at languages@ait.ac.th to obtain advice on how to clear this
requirement the soonest. Students who are not able to pass must continue to register and take English
courses until they reach the passing grade.

PLAGIARISM CHECK

1. It is the responsibility of the student to ensure that the dissertation/thesis/research study/ project/
internship report is free of plagiarism which means that no part of the dissertation/thesis/research
study/project/internship has been copied from other sources and all sources used for the
dissertation/thesis/research study/project/internship have been properly cited.

2. The overall similarity index (SI) excluding bibliography/references must be around 15% or less with not
more than 5% similarity from one particular source.

3. The final draft of the dissertation/thesis/research study/project/internship which was approved by the
Program Committee (PC) Chair must be uploaded by the student to the Turnitin using the classid
provided by Helpdesk.

4. The following are the instructions to students on how to submit his/her research report to the
system:
 Go to Turnitin.com at https://www.turnitin.com. If you already have a Turnitin student account,
depending on how it was created, login either using Turnitin login or Google Sign in. If you do not
have an account yet, you can use either "Sign in with Google" using AIT Google account such as
st123456@ait.asia (recommended) or click “New User? Click here", then select "Students" to
create a Turnitin student account, and enter the information required.

Please note that an account must be used for one type of login access only (either Turnitin login
or Google Sign in), you cannot use it for both.

 In all cases, you need to input Turnitin class ID and Turnitin class enrollment password as shown
in the following table:
 Classid Password
Dissertation 23321034 Qv5?XWk?
Theses 23321072 HU+456@q
Research Study 23321117 1#V9dWnU
Project 23321195 z2?F1h?y

 Please choose the one relevant to your paper.

 In order to obtain the similarity index (SI) or result of submission or re-submission), please login
to Turnitin again, click the class name, click the SI's percentage from the column "Similarity"

A comprehensive guide is available here: https://help.turnitin.com/feedback-studio/turnitin-

website/student/quickstart.htm?_ga=2.225058650.1731122461.1567395356-565730048.1550047347

5. There can be several submissions by the student until an acceptable SI is obtained. Once the student
is satisfied with the result, please send email to helpdesk@ait.ac.th using your AIT’s email address
and specify: the Submission ID of the paper, Class ID (or class name), Email address of your advisor
and if any, also other email addresses where the result has to be sent to. This final submission and its
similarity index will be saved by Helpdesk in a specific drive in the AIT Server which should be
available for viewing by the PC Chair, Registry, Secretary and the DPRC (if needed). Helpdesk will
email the PC Chair, copied to Registry and Secretary, with the link for viewing/downloading the
submission and the similarity index.

6. The prerogative of the Advisor to send the dissertation/thesis/research study/project/internship report

to Turnitin as a first check still remains. However, the dissertation/thesis/research study/ project/
internship report still has to follow the procedures above.

7. No other route of submission to Turnitin is allowed to centralize the process.

8. The Program Committee Chair reviews and analyzes the Originality report.

9. In case of plagiarism, the Chair requests the student to correct the report.

10. If the similarity index is acceptable and the report is cleared of plagiarism, the Chair approves the
sending of the dissertation to the External Examiner for doctoral students; and the scheduling of the
thesis/research study/project/internship final examination for Master students. The final examination
will be delayed if the student cannot submit the corrected version within the specified time.

11. The Chair confirms in the Record of Comprehensive Examination (for Doctoral students) and the
Record of Thesis/Research Study/Project/Internship Examination (for Master students) that the report
has been subjected to electronic plagiarism checking and cleared. The first page of the plagiarism
result must be attached to the ‘Record of Comprehensive Examination’ form upon submission of the
completed form to Registry.

12. Any attempt to circumvent the plagiarism check is considered a form of academic misconduct.

13. The Library shall routinely conduct plagiarism audit by randomly checking copies of submitted final
research reports.

If you encounter any problem, please contact the Turnitin Administrator at helpdesk@ait.ac.th.

As of 17 February 2020
FINAL PRESENTATION OF THESIS/DISSERTATION/RESEARCH STUDY/PROJECT/INTERNSHIP:
The final presentation of thesis/dissertation/research study/project/internship must be conducted as early
as possible. All graduating students’ files must reach the Registry by Tuesday, 5 May 2020 at the latest.
The DPRC will review the files of all candidates for graduation on Monday, 11 May 2020.

TITLE OF THESIS/DISSERTATION/RESEARCH STUDY/PROJECT/INTERNSHIP:

The procedures for checking the thesis/research study/project/dissertation/internship title page are as
follows:
For semester students:
 As soon as your research title is finalized, input your correct thesis/dissertation/research
study/project/internship TITLE in SIS under the item ‘Thesis/Dissertation’. Please do not use all
capital letters, type as title case such as this ‘Design and Development of a Certificate Issuing
System.’
 Generate the title page and print it out; (Go to the ‘Thesis/Dissertation’ menu in SIS, then press Print
Thesis Page)
 Write your e-mail address, your student ID no. and field of study on the printed title page;
 Get your Advisor’s approval of the title by asking him/her to sign on the title page and submit it to
the Language Center for checking;
 After checking, the Language Center will send the corrected title pages to Registry to note the
corrections;
 Claim your corrected title pages at the Registry after at least 4 days from the day you submitted
your title page to the Language Center.

The above activity is advised to be done the soonest possible, but not later than 30 April 2020. All titles
which will be changed after 30 April 2020 may not be reflected on the Graduation Book. Transcripts
will not be printed if titles have not been checked by the Language Center.

Resources available to assist students in writing their dissertation/thesis/research study/project

manuscripts:
 For thesis formatting and style guide and templates of title pages, table of contents and the whole
thesis: http://languages.ait.ac.th/formatting-and-style-guide/
 Formatting chapters and the body of the document: http://languages.ait.ac.th/document-
specifications-and-backup/
 For general resources on how to write a thesis (this includes a lot of information that is useful for
students and faculty: http://languages.ait.ac.th/guide-to-research-writing/

TRANSCRIPT INFORMATION:
The following information will appear on your transcripts: (i) Name; (ii) Birthdate; (iii) Country of
citizenship; Previous degree/institution; courses taken, Program Committee members, and research title.
Please take time to double check this information. If you have taken a Special Study, please indicate the
correct title and your Special Study advisor under ‘Special Study’ item in SIS/SOMSIS. This information
should be inputted/updated in SIS/SOMSIS the soonest possible.

The order of your name that you see in SIS/SOMSIS is the order that will appear on all your academic
records. If the order is wrong or there is a spelling error, please inform us immediately. It will be difficult
to correct errors of names printed on your degree certificate and it will take a long time (at least two
weeks) before a corrected copy can be issued. It will cost Baht 150 to reprint the degree certificate.

You can view your transcript in SIS/SOMSIS. You are required to check the accuracy of the information
on your partial transcript. If there are corrections to be made, put the correct information in SIS/SOMSIS
As of 17 February 2020
or send email to registry@ait.ac.th. The reprinting cost of transcripts due to incorrect information will
have to be borne by the student concerned.

CERTIFICATE OF ORIGINALITY:
You must submit the signed 'Certificate of Originality' form to Registry which confirms that your
dissertation/thesis/research study/project is your own original work carried out as a student of AIT.

RESEARCH SUPERVISION EVALUATION:

All graduating students are required to complete the student research supervision evaluation in
SIS/SOMSIS from 30 March - 24 April 2020 in order to obtain feedback on the quality of research
supervision at AIT. You will not be cleared for graduation and your academic records will not be released
if this evaluation is not done.

ACADEMIC QUALIFICATIONS:
Candidates for graduation will only be certified for graduation at the meeting of the Academic Senate
(Review of Students) on 18 May 2020 if the original and required number of copies of the final corrected
version of their research reports, thesis or dissertation are available for examination in their Academic
Program prior to the meeting of the Academic Senate (Review of Students).

GRADUATION REHEARSAL:
The graduation rehearsal will be on Wednesday, 20 May 2020, in the Robert B. Banks Auditorium, AIT
Conference Center.
 Morning rehearsal (graduands only): 8:30 am for for SERD, SOM and Interdisciplinary programs (DPMM,
EBM); 10:30 am for SET
 Afternoon rehearsal (graduands and faculty): 1:30 pm for for SERD, SOM and Interdisciplinary programs
(DPMM, EBM); 3:00 pm SET

All graduating students must attend both the morning and afternoon rehearsals. No excuse will be
accepted for not attending the rehearsals (e.g. family members to pick-up at the airport, job interview,
special appointment, etc.). Thus, please ensure that you are available on the rehearsal day. Otherwise,
you will not be allowed to attend the graduation ceremony. No need to wear graduation gown/hood
during the rehearsals.

CLEARANCE FROM THE INSTITUTE:

Clearance of Outstanding Tuition and Fees:

You must have paid your last semester fees by the adding/dropping deadline on 17 January 2020.
According to the credit policy, all students with unpaid fees will not be permitted to graduate.

Clearance from Library:

The online clearance system will notify the Library that you are requesting for clearance. The Library will
then check borrowed books and library fines and clear you online if there are no overdue books and fines
to be paid. Otherwise, the Library will send you a message to return books and/or pay fines. Please note
that the Library will no longer check the full text of your thesis/dissertation/research study/project reports.
The research report checking is now delegated to the School/Academic Program Secretaries. Thus, please
submit to your Academic Program Secretaries the soft copy of the full text of your research report for

As of 17 February 2020
checking. If everything is in order, then your Academic Program Secretary will take the soft copy, will clear
you in the online clearance and will submit the soft copy of your research report to the Library.

Clearance from the Accommodation Unit, OFAM:

All students must do manual clearance from the Accommodation using the Manual Clearance Form. This
form can be downloaded from the SIS/SOMSIS in the Apply for Graduation menu.

Students must have been cleared from all units (including Accommodation Unit, OFAM) by 11 May 2020.
Clearance from Schools and other units must be done in the ‘Online Clearance System’ in SIS/SOMSIS. Only
students who are cleared online from all units can be included in the Graduation Book and list of
candidates for the award of degrees which will be reported to the Academic Senate, as stipulated in the
Credit Policy as follows:
 Graduating students without financial clearance will not be allowed to have the final defense of their
dissertation/thesis/research study/project/internship.
 Graduating students with unpaid fees will not be permitted to graduate nor will they be allowed to rent
gowns, and join the graduation rehearsal and ceremony. They will also not be listed among the
graduating students in the graduation booklet. Interest penalty of 1.5% per month will apply on
outstanding fees of graduating students.

GENERATION OF PUBLIC/PRIVATE KEY:

In order to secure AIT's academic records, AIT now provides online mechanism to verify the authenticity
of degree certificates and transcripts. For this purpose, QR image containing the URL to verify the
document have been printed at the backside of degree certificates and transcripts. By scanning the QR
image or typing its URL, anyone, including prospective employers, can easily verify the authenticity of
degree certificates and transcripts by themselves. The verification is done against verifiable digital version
of degree certificates and transcripts. These digital academic credentials use blockcert (Blockcerts is an
open standard for creating, issuing, viewing, and verifying blockchain-based certificates) and are registered
on a blockchain, cryptographically (digitally) signed, tampered-proof and sharable. You will also receive
your digital credential which is digitally signed by AIT and also yourself, so that you can prove the ownership
of the digital credential. Digital signature requires a pair of keys called public and private key.

Private key must be kept secret by the owner (i.e by you) and is not shared, whereas public key can be
distributed. In order to digitally signed your digital credential, we need your public key. Thus, we require
you to submit your public key. To do this, go to SIS/SOMSIS, and click menu Personal Info, and go to the
section Create public/private key and follow the instructions there. Please note that submission of
your public key is a requirement in the student clearance process, so if you fail to submit it, you will not
be cleared and graduate.

GUESTS:
Invitation card(s) will be provided for your guest(s). The cards have to be presented at the entrance of the
graduation venue. The number of cards per student depends on the number of graduands for that batch,
which will be determined by Registry.

TRANSCRIPTS AND DEGREE CERTIFICATES:

To save both graduands’ and Registry time, order transcripts and attested copies of the degree certificates
by filling up the online form in SIS/SOMSIS on or before 30 April 2020.

As of 17 February 2020
GRADUATION PHOTOGRAPHS:
Graduands can have his/her own designated photographer during the ceremony by getting a
photographer’s pass at the Registry Counter. Graduands should complete the online photograph request
form and pay the cost at the Cashier. The photos can be claimed on 27 May 2020.

GOWNS AND HOODS:

Graduands must pay for the rent of Graduation Gown and Hood. Give to the Registry staff concerned the
receipt and your student ID card when you claim the gown and hood on 19 May 2020, 8:30 to 4:00 pm at
Room 109, 1st floor of AIT Extension/UG Building. Please note that it is prohibited for non-graduating
students to wear AIT gowns. Please do not lend AIT gowns to friends or relatives.

Make sure that you have the correct hood:

Master of Engineering; Master of Engineering (Professional) Narrow orange border

Master of Science; Master of Science (Professional); Master of
Narrow yellow border
Agribusiness Management
Master of Business Administration; MBA in Energy Business Narrow blue border
Doctor of Engineering Wide orange border
Doctor of Technical Science Wide yellow border
Doctor of Philosophy; DBA Wide white border

The gown/hood is advised to be worn only during the graduation ceremony. No need to wear them
during the rehearsals.

Gowns and hoods should be returned back to Room 109 immediately after the ceremony. Graduates who
return gowns and hoods after graduation day will be fined B1,000.00 per day. Photos will not be released
without proof of return of gown/hood certified by a Registry staff.

GRADUATION BOOK:
A graduation book for the graduating batch will be prepared by the Registry. It will be finalized on 12 May
2020. The names and information of students whose files will be received after the book is finalized will
not be included in the book.

GRADUATION ATTIRE:
You need to wear semi-formal attire during the graduation ceremony. Specifically, black shoes, black pants,
and long-sleeved polo shirt for men; black flat or medium-heeled closed shoes and dress (maximum ankle-
length) for women. Rubber shoes, jeans, open casual shoes, very high heeled shoes and very long dresses
(floor length) are not allowed.

GRADUATION CEREMONIES:

The May graduation ceremonies will have the following schedules:

Session Details Schedule
Session 1 Graduation speaker to address all graduands 10:30 – 11:30 am
Session 2 Awarding of degrees - SERD, SOM and Interdisciplinary programs (IN) 1:30 – 3:00 pm
Session 3 Awarding of degrees – SET 4:00 – 5:30 pm

As of 17 February 2020
DETAILED PROGRAM:

SESSION 1
Time Activity Details
All graduands to assemble at the lobby according to their academic program and
9:45 am
department
Each group to be ushered inside the auditorium (SERD, SOM and IN graduands at the
10:00 am
ground floor; SET at the balcony)
10:15 am All graduands must be seated inside the auditorium.
10:30 am Faculty followed by VIP Guests to enter the auditorium and be seated on stage
VPAA to open the ceremony
Opening remarks from the President
Introduction of the graduation speaker
Distinguished Graduation Speaker to deliver his graduation address
10:30 am
Installation of Professors
to 11:30
Awarding of Distinguished Researcher Award (Senior Research Leader)
am
Awarding of Distinguished Researcher Award (Junior Research Leader)
Awarding of Distinguished Teacher Award (big class size category)
Awarding of Distinguished Teacher Award (small class size category)
Closing remarks by the VPAA
Expected end of Session 1
 SET graduands to exit at the balcony exit doors;
11:30 am
 SERD, SOM and IN graduands to exit at the main AITCC door (with red cord leading to
the main exit door)
 SERD, SOM and IN graduands to line up in the lobby according to their seating
12:30 – arrangements
1:30 pm  Parents/Guests to enter the auditorium; other guests’ who will not be accommodated
inside will be ushered to the room at 2nd floor

SESSION 2
Time Activity Details
1:30 pm Academic procession (SERD, SOM and IN)
VPAA to open the ceremony
Graduation address by the President
Awarding of Doctoral Degrees
1:30 pm –
Speech by a doctoral representative
3:00 pm
Awarding of Master/Diploma degrees and awarding of prizes
Speech by AIT Prominent Alumnus
Speech by outstanding Master graduate from SERD, SOM and IN
Expected end of Session 2
Exit:
3:00 pm
 SERD, SOM and IN graduands to exit at the main AITCC door (with red cord leading to
the main exit door)
3:00 – 5:00  SERD, SOM and IN Graduands to return their gowns to Room 109 of the AIT Extension
pm Building
3:15 pm –  Parents/Guests to enter the auditorium; other guests’ who will not be accommodated
4:00 pm inside will be ushered to the room at 2nd floor
As of 17 February 2020
  SET graduands to line up in the lobby according to their seating arrangements

SESSION 3
Time Activity Details
4:00 pm Academic procession (SET)
VPAA to open the ceremony
Graduation address by the President
Awarding of Doctoral Degrees
4:00 pm – 5:30 Speech by a doctoral representative
pm Awarding of Master/Diploma degrees and awarding of prizes
Awarding of Bachelor degrees
Speech by AIT Prominent Alumnus
Speech by outstanding Master graduate from SET
Expected end of Session 3
5:30 pm
 SET to exit at the main AITCC door
5:30 – 7:00 pm SET graduands to return gowns to Room 109 of the AIT Extension Building.

DEPARTURE:
Those granted with return air ticket must contact Ms. Christine at the Scholarships unit for travel booking.
Per AIT regulation, only the cheapest air ticket and most direct route will be paid by the Institute. More
expensive airlines and routes may be booked but students must bear the cost over and above the cost of
the cheapest airline and route. With instruction from donors, please note that graduating students granted
with return air travel are not provided with allowance for unaccompanied baggage.

ALUMNI DIRECTORY:
In developing strong commitments to establish lifelong relations between AIT, its alumni and alumni
network, leading to increased support for the Institute’s vision, mission and goals, the Office of
Advancement actively creates partnerships between AIT and alumni in areas of mutual interest. It takes a
role in fostering interactions between the alumni and current students in the form of industrial mentorship,
internship and job opportunities. Above all, the office will help in networking and enriching AIT alumni and
its partners in supporting the strategic goals of their Alma Mater. To support our mandate and duties as
well as to help alumni themselves, the Alumni Information-Data Sheet and the Exit Survey must be filled-
up by all graduating students for the record of the alumni in the Online Clearance System in SIS/SOMSIS.

AIT ALUMNI ASSOCIATION (AITAA)

The AIT Alumni Association (AITAA) was established in 1969 to develop mutual understanding among the
alumni, and between them and the Institute. The AITAA’s mission is “To enhance relationships among
alumni for continuous growth and development of AIT, alumni and society” while its vision is “AITAA is a
global organization whose members are proud to associate with and can share achievements and
experiences through its network.” To date, it has 27 national chapters worldwide.

All graduating students are invited to become members of AITAA. Please fill out the AITAA Membership
Form, then please pay the THB 700 lifetime membership fee to SCB (Acct. name: AITAA Operating; Acct.
number: 406-000-5183). Students who will apply for AITAA membership on or before 12 May 2020 will
get a 50% discount on the lifetime membership fee. This means that students who apply for AITAA
membership by 12 May 2020 will have to pay THB 350 only. Please send the completed form, an electronic
file of your photo (for the ID), and scanned copy of the deposit/transfer slip to
ait.alumni.association@gmail.com and then contact AITAA Office for the membership ID card. Note that
the AITAA Office is located near the Klong Luang Post Office, AIT Branch, alongside the Finance Office.

As of 17 February 2020
VACATE STUDENT ACCOMMODATION:
All graduating students MUST vacate their rooms and return their keys to Accommodation Office on 29
May 2020 at the latest. For details, please contact Accommodation Unit, OFAM.

DEGREE AND TRANSCRIPTS ATTESTATION BY THAI MINISTRY OF FOREIGN AFFAIRS

Those graduates who need attestation of their records by the Thai Ministry of Foreign Affairs such as (i)
Degree (Original Signatures) and (ii) Transcript (Original Signature) can do so from the Consular
Department (2nd fl.), Thai Ministry of Foreign Affairs at Chaeng Wattana Road, Laksi, Bangkok between
0830 hrs -1530 hrs. with the following documents:
 Application form (attached)
 All original documents for attestation
 Passport copy (all pages) with certified true copy and
 Fee Baht 400/page.

VISA VALIDITY
Please note that your ‘ED’ (Education) visa will only be valid until 30 June 2020.

SUMMARY OF SCHEDULE
Period Activities
Now to March 2020 Check PARTIAL TRANSCRIPTS and send corrections on transcript to
Registry (registry@ait.ac.th)
Now – 30 April 2020  Send finalized TITLE PAGE of thesis/research
study/project/dissertation/internship to the Language Center
for checking;
Now – 5 May 2020 Conduct FINAL DEFENSE of thesis/research study/ project/
dissertation/ internship (please note that you have to be financially
cleared in order to have the defense).
11 May 2020 Deadline of Clearance from Admin units (online & manual)
19 May 2020 Rent GOWN and HOOD from Registry
20 May 2020: GRADUATION REHEARSAL
Morning (graduands only):
8:30 am Graduation REHEARSAL for SERD, SOM and Interdisciplinary fields
10:30 am Graduation REHEARSAL for SET

Afternoon (graduands and faculty)

1:30 pm SERD, SOM and Interdisciplinary fields
3:00 pm SET
21 May 2020 at 10:00 am Graduation PHOTO SESSION
22 May 2020 at 10:30 am 133rd AIT Graduation Ceremonies
21 May 2020 Claim requested copies of academic records
27 May 2020 Claim graduation photos from Registry
29 May 2020 Vacate Student Accommodation (Return keys to Accommodation
office)

Please be guided accordingly. Thank you.

Registry Unit, Office of Student Affairs (OSA)

As of 17 February 2020