Kofax Capture Capabilities

Kofax Capture Capabilities

Scan
 Over 500 production document scanner models supported
 Tightly coupled with Kofax patented Virtual ReScan (VRS) technology
 Advanced image processing algorithms including black border removal, deshade, deskew,
despeckle, horizontal line removal, streak removal, and vertical line removal
 Front/back picking rectangle
 Automatic and manual image rotation/orientation
 Automatic blank page deletion
 Configurable endorsing and annotation (depends on scanner)
 Save/load scanner profiles and VRS profiles
 Batch, single document, or single page scanning
 Thumbnail viewing – resizable based on preferences
 Automatic batch separation – Create multiple batches from one stack of paper
 Route through workflow as batches or route each document individually
 Automatic document separation – Create documents automatically based on fixed pages, blank
pages, patch codes, and bar codes
 Automatic indexing – based on bar codes and patch codes
 Automatic folder creation – based on bar codes and patch codes
 On-screen batch editing – move/delete/insert/replace pages; move/delete/create documents;
move/delete/create folders; drag & drop
 Option to tune JPEG compression for color/gray images, as well as option to store
uncompressed.
 Extensive API allows addition of customized logic and/or UI elements
 VRS QC-Later – Bad image scans don’t stop the scanner. Rejected images are annotated with a
problem description and sent to Quality Control module.
 Separator sheet utility to build ready-made separator sheets
 Localized in 11 languages
 Scan capabilities can run within a browser

Quality Control
 All the features of scan
 Review/Correct exceptions
 Automatic navigation to exceptions
 Automatic zoom highlights problems
 Localized in 11 languages
 QC capabilities can run within a browser

Document/Data Import
 SOA Compliant (Service Oriented Architecture) – Web service interface for driving capture from
other Enterprise applications1
 XML Auto-Import - Bulk import images or other documents using standard XML format
 Email Import Connector – Automatically import body, attachments and metadata (from, to,
subject, etc)

1
Requires Kofax Capture 9.0 Import Connector - Web Services

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 Kofax Capture Capabilities
 E-Document Support - Ability to import, view, and release any kind of electronic document (such
as MS Office, etc)
 Ability to retain original file name as metadata
 Invoice import via Kofax e-Transactions for Invoices

Recognition/Full Text OCR/PDF Creation

 Bar Codes: Code 39, Interleaved 2 of 5, Code 128, EAN 8 and 13, UPC-A, UPC-E, Codabar, Code 93,
Postnet, Linear 2 of 5, Aztec Code, QR-Code, Maxi-Code, Data Matrix, and PDF-417.2
 Patch Codes T, I, II, III, IV, VI
 Zonal OCR:
o Rotation, Spell Check
o Over 175 languages including Asian languages
o Character Type, Trigrams, Pitch Control, Dictionary Lookup
 Full Text OCR
o Rotation, Spell Check
o Over 175 languages including Asian languages
o Output Formats:
o Text, RTF, MS Word, Excel, CSV, HTML
 PDF Compression option for all supported PDF output types
 PDF Image Only
 PDF Image+Text (Text over Image, Text under Image, Image+Text)3
 ICR (handprint) Recognition
 OMR (Mark) Recognition
 Shape (line) Recognition
 Page (Image) Recognition/Layout Classification
 Automatic Document Separation
 Automatic Document Identification / Classification
 Automatic Page Registration
 Automatic, Template-based, index field (metadata) recognition
 Zonal Specific Image Processing Options –Support for black border removal, deshade, deskew,
despeckle, horizontal line removal, streak removal, and vertical line removal
 Use multiple recognition profiles to process same zone
 Automatically concatenate results from multiple zones
 Permanent, Post OCR, Image Processing Option – Support for black border removal, deshade,
deskew, despeckle, horizontal line removal, streak removal, and vertical line removal
 Recognition Scripting Capability – Add customized preprocessing or post processing for some or
all zones
 Ability to view electronic documents (Word, Excel, etc)
 Multiple Instance Support – Run multiple instances of recognition services on the same machine
to consolidate servers.4
 Multiple CPU Support – run up to four instances of recognition services per CPU
 Runs as an interactive application or a service

2
Aztec Code, QR-Code, Maxi-Code, Data Matrix, and PDF-417 require Enhanced Bar Code component.
3
Requires PDF I+T license
4
Requires Kofax Capture Enterprise Edition

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 Kofax Capture Capabilities
Validation
 Key from Image
 Annotate (add notes) to problem images
 Folder Level and Document Level Indexing
 Unlimited Folder Levels
 View/Verify/Modify Recognition Results (including confidence)
 Automatic Folder Creation – Based on bar codes, patch codes and user defined rules
 Table and Multi-Value Indexing
 Automatic zoom highlights problems
 Built-In Validation rules for type and length
 Database Lookups (no coding needed)
 VB .NET support for more complex validation
 Thumbnail viewing – Resizable based on preferences
 On-Screen Batch Editing – Move/Delete/Insert/Replace Pages; Move/Delete/Create Documents;
Move/Delete/Create Folders; Drag&Drop
 Ability to view electronic documents (Word, Excel, etc).
 Extensive API allows addition of customized logic and/or UI elements
 Citrix and Terminal Services Support5
 Rubber Band OCR (draw a zone and OCR it in real time)
 Localized in 11 languages
 Validation can run within a Browser

Verification
 All the features of Validation
 Option to enable double-blind entry of entire documents or specific fields
 Option to force a different Verification user as opposed to the Validation user
 Localized in 11 languages
 Verification can run within a Browser

Custom Modules
 Ability to add custom modules (applications) to the Kofax Capture workflow
 No additional licensing or certification required beyond that needed to run normal Kofax Capture
 Extensive API with full access to all Kofax Capture data.
 Ability to read/write custom storage data in Kofax Capture database
 Option to start from scratch, or to reuse standard Kofax Capture custom modules.
 Option to add a setup component with custom user interface and logic
 .NET and Visual Studio support

Custom Workflow
 Ability to create Workflow Agents to customize workflow
 Workflow Agents have read/write access to all Kofax Capture data
 Workflow Agents can route to any module, at any site (see Distributed Capture)
 Option to add setup component with custom UI and logic

5
Requires Kofax Capture Enterprise Edition

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 Kofax Capture Capabilities
 .NET and Visual Studio support
 Multiple Workflow Agents support
 Batch Workflow and Custom Splitting/Routing of documents based upon classification

Release
 Export connectors supported directly by Kofax
o IBM IBM FileNet
o EMC/Documentum
o Hummingbird/OpenText
o Oracle
o Microsoft SharePoint
o Text
o XML
o Database
o Email
o Fax
 140+ Other Export Connectors Available6
 Typical Functionality:7
o Folder Searching/Creation
o Set Folder/Document Fields
o Multi-Value/Table Support
o Versioning
o Launch workflow(s)
o Set Records Management Fields
o Set Permissions
o Image Rendition
 Full text output (to drive full text searching)
 Source code available for customization needs
 Setup UI allows for tight integration with back-end
 Extensive API to build custom scripts
 Runs as an interactive application or a service
 Export at remote sites

Administration
 Multiple System Administrator Support on multiple workstations
 Software or Hardware license options
 Configure user and group routing for attended modules
 Restrict privileges based on user and group membership
 Use built-in users & groups, or synchronize with Active Directory
 Statistics Collection and Auditing
 Turnkey Reports
o System Status
o Batch Summary
o User Productivity

6
Supported through the Technology Alliance Program
7
Actual functionality varies depending on chosen back-end

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 Kofax Capture Capabilities
o Module Productivity
o Customizable with Crystal Reports
 Administration (Setup) Module
o Create and modify Batch Classes, Document Classes, Form Types
o Backup and Restore Setup Information
o Tight integration with back-end ECM systems
o Kofax Transformation Modules capability automatically finds and creates recognition
zones
o Extensive API allows addition of customized logic and/or UI elements
o Copy and paste batch and document classes, etc.
o Rubber Band OCR configuration ( for real-time indexing)
o Reset toolbars and panels to restore the user interface
o Lock panels to prevent moving them inadvertently
o Define automatic batch naming rules
 Batch Manager Utility
o View all batches in the system
o Sort by name, date, status, etc
o Modify batch parameters
o Update batches
o Ability to un-reject batches
o Filter and Search Batches in Progress
 Supports 11 Languages
o Multiple language packs can reside on a single server
o Language is applied per user (not system)
 Administration can run within a Browser

Deployment
 Browser Based Deployment
o Kofax Capture modules run within the Browser: Scan, Validation, Indexing, Quality
Control, Administration
o Deploy and update Kofax Capture via a Browser
o Initiate Kofax Capture from another web or rich application
 Windows installer (MSI) support
 Customization deployment facilitates deployment of custom modules
 Simple, wizard based installation
 Option to suppress UI (automatic installation)
 All options can be driven via an external application
 Kofax Deployment Utility
o Facilitates duplication of systems with backup/restore tools
 Flexible database infrastructure
o Default MSDE database
o Option to use SQL Server, Oracle or DB2

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 Kofax Capture Capabilities

High Availability8
 Cluster capability ensures business continuity if a machine fails.
 Leverages Industry Standards:
o Certified with Microsoft Cluster Server
o Certified with Microsoft Network Load Balancing (NLB)9
o Certified with SQL Server Enterprise
 Transparency
o Kofax retries on all cluster errors so that users need not log back into system after failure
 Data Integrity
o Integration with cluster server and SQL Server Enterprise ensure that all data is retained
when a server fails.
 Includes a Backup License
 Multiple central sites supported
 Remote sites can failover to alternative central sites
 Redundant services and systems are easily deployed and maintained

Distributed Capture (Kofax Capture Network Server – KCNS)

 Scan Remotely, Process Centrally
 Multiple central sites
 Any step of the workflow can be executed at any location
 Asynchronous Architecture
o Facilitates slow and/or unreliable networks
 Business Continuity
o Remote systems can run for up to 5 days with no connectivity
 Centralized Administration
o All setup information configured in one location
 Support IIS or IBM WebSphere10

Front Office Capabilities (Kofax Front Office Server)

 Extend Kofax Capture workflows and processing to the front office worker via Multi-Function
Peripherals (MFPs) or think client scan application
 Enforce all defined Kofax Capture business rules at the front panel of an MFP or via the thin
client scan application
 Supports indexing, database lookups, scripting, and field validation
 Enables front office workers to submit transactional or trailing documents directly to the
workflow
 Reduces shipping, document handling and processing costs
 Accelerates business critical systems and transactions

Monitoring

8
Requires Kofax Capture Enterprise Edition
9
Applies to Kofax Capture Internet Server
10
WebSphere support requires Kofax Capture Enterprise Edition

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 Kofax Capture Capabilities
 Real-time monitoring of system performance and services
 Automatic correction and alerting related to system performance or unavailable services
 Detailed reporting metrics related to Service Level Agreements
 Operator and system efficiency monitoring and measuring
 End to end solution covering the Kofax portfolio of products

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