tora te fer ta AO Ft efray Hi at rata PUNJAB & SIND BANK (aca Beare aT TTT), (A Government Of india Undertaking) WH. deer ta fare Peer H.O. Planning & Development Deptt wa, 1" Floor, Bank House, 24, ae feecfi-10008 21,Rejendra Place, New Delhi- 110008 Ee 11-25765886 Phone: 011-25765886 Aa: ho. pd@psb.co.in ied E-mail:fo,pd@@psb.co.in Centralized Circular No: 0116/2020 Date: 20.02.2020 Department Circular No: 3525 Department Code H-9013 Number of pages 5 TO ALL BRANCHES /CONTROLLING OFFICES Reg: To Formulate Guidelines for Takeover of Branch Charge by Branch Manage There is no standard guideline to take charge of branch by branch manager, creating confusion among field functionaries while taking over charge of the branch. As of now, branches are following the general guidelines as per their knowledge or by referring previous incumbent practice. As a result, uniformity is not there in charge takeover report submitted by the branch manager. Further, Training Review and Advisory Committee (TRAC) meeting has emphasized that standardized structure for charge taking including critical analysis of Inspection Report be formalized |n compliance of the above, guidelines have been framed to take charge of branch by branch manager. Branch Incharge certificate is annexed as Annexure A and comprehensive checklist is annexed as Annexure B. “Final Charge Report should be submitted to zone within 10 working days from the date of joining the branch. All the field functionaries are advised to implement above guidelines in true letter and spirit All Controlling Offices/Internal Inspectors are advised to ensure the compliance of the above stated guidelines in their respective jurisdiction while inspection. aw B.K.Sood Asst General Manager Independent Charge (P&D) AX. cAnnexure “A” BRANCH CHARGE TAKE OVER REPORT Certified that the charge of Branch ____ has been taken over by Sh. /Smt. (PF Code- ) from Sh. /Smt. (Designation) (PF Code- onthe _ Day of (month) 20 in terms of HO/ZO Transfer Order vide reference no dated. (Designation) The detail of Business figures (in Crore) of the branch as on is as under: (A) Deposit: () Current Deposit: (ii) Saving Deposit: (ili) Term Deposit: (B)Advances: (C)NPA Level: Further, certified that cash balance/security papers/security documents/Furniture & Fixture items/Loan Documents’ Title Deeds/ Cheque Book/Demand Drafts including old Stationery received by the branch and other Papers have been checked and found in order except the irregularities mentioned as per Annexure, The comments/remarks of the concerned official(s) are enclosed herewith as per Annexure. Signature Signature, Name. * Name. Designation Designation (Charge Given By) (Charge Taken By) egAnnexure “B” CHECKLIST FOR TAKING CHAR H (S.No. | Description Comments 1 Checking of Cash Balances: (i) Cash in vault, ATM checked and verified and found correct. (ii) Checked Cash Key Sets: like cashier's key set and BM's/2" Man's Key Set (which includes keys of strong room, cash safe, main gate, grill, ATM room and other safes | available in the branch) | (il/Status/Site of safe custody of duplicate keys set of the Branch. Duplicate Cash Keys record checked. (iv) Checked other items kept in safe like gold jewelry etc. and found correct, 2 Security Items: 1 Verified security items like cheque books, FDR leaves, Demand Draft, Non-Personalized/Personalised debit cards and their PINs, Intemet Banking Passwords and other inventories in register as well as in CBS and found correct. 3 GLB Slip’ Gone through the balances in different heads so that over all asset-liability/Income-Expenditure position of the branch ascertained and overview of different GL heads noted for future monitoring/corrections (if required any).Further, all the GL-PL heads are tallied. : 4 | Checked Status of Interest Subvention/Subsidy claimed for education loan/housing loan/KCC loan/SHG loan etc, and found that there is no pendency or irregularity. | 5 Reports generated for cross checking of TL, OD. CC, NPA, | Bank Guarantee, LC documents etc. | 6 Physical checking to confirm availability of all loan documents | and to cross check limitation petiod of documents with CBS data, aK YeVerified securities held in the loans: (Verified FDRs in LABD/ODFD accounts, NSCs/KVPs/LIC Policies and their assignments in favour of bank and found in | order. (ii) Verified Title deeds along with certified copies of title deeds, charge creation of mortgage in favour of Bank and found in order. (ili)Verified gold ornaments in the case of Gold Loans and found in order. Audit/inspection Report: Referred latest Inspection Reports, Vigilance Reports, CCA Reports, LFAR before taking charge of the branch for discrepancies reported and rectification thereof. Status of reply submitted to ZO/HO should also be referred 9 Premises file:Checked premises file for validity of lease deed, area of premise, rent and taxes of the premise and found in order. 10 ) Gun License: Validity and Status of Gun License including unused ammunition checked. 11 | Lockers: Status of vacant lockers with keys checked along with details of rent overdue. 12 | BM should also ensure the availability of following registers and maintain the same properly. ()Loan Sanction MDP/DP Register. | iLoan application receipt and disposal Register (iiUnit visit Register. (iv)Furniture-Fixture and Depreciation Register. (w)Register for Inventory and security items movement (vi)Title Deed Register | | (vii) Complaint Register. (vii) Voucher Register . (x)DAK Receipt and Dispatch Register. (x) Imprest clearing Register wherever applicable. (xi)Cash Remittance Register. | (xli)Key Movement Register. (xiil)Staff Movement Register. ‘ ar * ay | (xiv)Customer Service meeting Register. (xv)Quarterly Hindi Progress Meeting Register. (xvi) Leave Record Register. (xvii) Key Movement Register (xvill) Safe Custody Register | (xix) Citizen's Charter Dossier Final Charge Report should be submitted to zone within 10 working days from the date of joining the branch. Later on, BM should ensure the following: Registration of CERSAI for properties mortgaged, movable assets Ike ~aufo/molor] vehicles, stock and plant and machinery. For all vehicle loans checking of registration number through VAHAN site must be ensured. Insurance of all properties mortgaged and assets created out of bank finance rela | 4Ppropriately as per bank norms. _RenewaliReviewal: Pending renewalireviewal of loans should be checked SARFAESI action/status in all NPA accounts noted. Pending claims with CGTMSE noted | List of Suit filed cases in DRT/Civil Courts and also suit filed cases against bank checked and their latest status should be checked from legal counsel. Further, office copy/handover letter for document handed over to Police/CBI/Court (if any) should be checked. 6 | 17 | Certificate/Form in respect of ECGC/CGTMSE/CGFMU claims ifany should be checked. | Status of Complaints if any noted ] 8 | Documents going to expire/expired under limitation. |