ATTENDANCE POLICY

1. ATTENDANCE

i. PURPOSE

In order to bring uniformity and discipline for all employees and To streamline and regulate the
attendance of all the employees in the STARK IT & HEALTH CARE SERVICE.

ii. SCOPE

This policy is applicable to all employees of STARK IT & HEALTH CARE SERVICE regardless of
position or type of employment.

iii. PROCEDURE

Attendance for all categories of staff irrespective of level would be through a formal procedure of the
attendance punching machine, as applicable. All employees are expected to Punch, on reaching their
work place during their shifts before entering the cabin office itself. Similarly, while leaving the
office they have to punch the attendance.
In the event an employee is required to leave office for visiting a client or to attend any official duty,
he / she is required to affix his / her thumb impression on the attendance punching machine, each time
he / she enter / leave office.
It is the sole responsibility of the employee to record their entry and exit times with the attendance
system. There is zero tolerance in this regard and if any employee forgets the recording of the entry or
exit, half day will be deducted as loss of pay for each such failure.

2. LATE REPORTING / EARLY GOING FROM DUTY ON ACCOUNT OF O.D. (out duty)

In normal circumstances, direct client visit is to be avoided. One should plan the visits in a way that
his presence is first marked in office, unless and until it is very important.

Any employee going on official duty directly from home shall get permission from his immediate
superior mentioning the dates on which he/she will be out and will simultaneously inform the HR
dept for attendance purpose. The approval has to be in place before proceeding for official work.

Employee going out during the working hours for whatever purpose is also required to punch the
outgoing, apart from informing the immediate supervisor and the HR dept.

As and when the employee comes back to the office, it is his / her responsibility to record his / her
attendance by punching the attendance machine.

Stark Pharma Soft Tech Pvt Ltd . www.starkassociatesllc.com

V-Square Building, 4th Floor, Plot No. 50, Sai Nagar Colony, Madhapur,
Hyderabad – 500081. Ph: +91 703 227 1719 E-mail : hr-india@starkassociatesllc.com
 It is expected that all kinds of leaves / OD should have a prior approval from appropriate authorities.

It is the responsibility of the employee to get his / her leave sanctioned from the authorized person
and submit the same to HR Department.

3. LATE COMING

a) The night shift being maintained for maximum number of the staff is 7 pm to 4 am.

b) An employee is requested to report on duty by or before 7 pm, Failure to which below

mentioned rules will become applicable.

c) An employee reaching office by / after 07.15 pm twice a month—management may consider

from case to case before taking any decision.
d) If the reporting by / after 07.15 pm increases to 3 days in a month –an employee will be
considered for half day leave / absent (based on the availability of leave balance).

e) If the reporting by / after 07.15 pm in a month counts 5 then an employee will be considered
on a full day leave / absent (based on the availability of leave balance).

f) If the reporting by 07.15 pm in a month counts more than 5 then for each day of delay he will
be marked half day.

Employee who is a habitual late comer disciplinary action will be taken.

Note: These leaves will be first adjusted from CL and then from EL based on the balance of leave in
each category with prior notice.

4. BREAKS

a) Meal breaks:

We provide all employees who work more than six hours on a given day with a 30-minute meal
break. They should take it within two to five hours from the beginning of their workday. If you work
longer than 10 hours in one day, you can take a second meal break. These breaks are generally unpaid
for non-exempt employees.

b) Rest breaks:

Our employees can take one 10-minute rest break for every four hours worked. So, if you work ten
hours you may normally take two rest breaks.

Stark Pharma Soft Tech Pvt Ltd . www.starkassociatesllc.com

V-Square Building, 4th Floor, Plot No. 50, Sai Nagar Colony, Madhapur,
Hyderabad – 500081. Ph: +91 703 227 1719 E-mail : hr-india@starkassociatesllc.com
 c) Any type of break should not exceed more than one hour, and each time before taking break
and after break punch should be done.
d) If the break exceeds more than one hour loss of pay for particular hours will be calculated.

5. LEAVE RULES

a) SHORT LEAVE

An employee can avail short leave of 1 to 4 hours (coming late / early going), 4 times in a year for
total of 8 hours. This can be in any permutation/combination of 3 hrs, 4 hrs and 1 hr OR 3 hrs, 3 hrs
or 2hrs. However it cannot be split in more than 4 occasions. ), It will be accumulated and once he /
she avails short leave equivalent to 8 hours one leave will be deducted from the overall leave balance.
If in a year he has taken less than 8 hours it will be considered as one leave.

b) LEAVE WITHOUT INFORMATION

All employees are required to get their leave / OD sanctioned by their reporting head and provides the
information to the HR department by putting a mail on hr-india@starkassociatesllc.com. In absence
of any information an employee will be marked absent.

c) CASUAL LEAVE

An employee is entitled for __ Casual leave. The leave availed under this category should have 1 day
prior permission / approval except of any emergency. Maximum of 2 CL can be availed in a month
based on the balance under this category. Short leaves will be adjusted against Causal Leave.

d) EARNED LEAVE

An employee is entitled for __ Earned Leave. At a time minimum of __ or less than __ if lesser no of
EL is in balance should be availed by an employee.

Prior permission of 7 days is required if an employee is applying leave for 2 or 3 days.

If the leave period is of more than 5 days, then at-least 15 days prior approval is required.

EL can be accumulated upto 30 days only. An employee, who does not want to carry forward his / her
balance EL, will get the encashment against the same in the month of February for the balance Earned
Leave in his account for previous calendar year.

Stark Pharma Soft Tech Pvt Ltd . www.starkassociatesllc.com

V-Square Building, 4th Floor, Plot No. 50, Sai Nagar Colony, Madhapur,
Hyderabad – 500081. Ph: +91 703 227 1719 E-mail : hr-india@starkassociatesllc.com
 Information of the approved leave should reach HR through the approved mail / leave application
form well within time.

e) TIME FRAME FOR AVAILING COMPENSATORY LEAVE

An employee can avail the compensatory leave within 15 days from the date when the duty was
performed. The Compensatory leave cannot be combined with Casual Leave / Earned Leave.

f) TIME FRAME FOR SUBMITING APPLICATION FOR GRANT OF LEAVE

Leave needs to be applied for & only after it is approved the same can be availed. The exception to
the above rule will be only for medical emergencies. The Management may ask for submission of
Medical Certificate in such instances.

Mere intimation will not be considered sufficient an employee found availing leave based on mere
intimation may invite disciplinary action for such acts.

g) RESTRICTED HOLIDAYS

The Company has announced a list of __ restricted Holidays. Out of 12 Casual Leave 1 leaves can be
availed on any of the Restricted Holidays. One can apply for Restricted Holidays on first come first
approved basis. You are requested to apply for the Restricted Holidays in advance. If 25% of the
employee strength of the particular department has been already sanctioned leave for particular
Restricted Holidays, no further leave will be sanctioned.

LIST OF HOLIDAYS FOR 2020

DATE HOLIDAYS DAY OF THE WEEK

Jan 1st 2020 New Year Day Wednesday
Jan 15th 2020 Sankranthi Wednesday
May 25th 2020 Memorial Day Monday
Sep 7th 2020 Labor Day Monday
Nov 26th 2020 Thanksgiving Day Thursday
Nov 27th 2020 Day After Thanksgiving Day Friday
Dec 24th 2020 Christmas Eve Thursday
Dec 25th 2020 Christmas Friday

Stark Pharma Soft Tech Pvt Ltd . www.starkassociatesllc.com

V-Square Building, 4th Floor, Plot No. 50, Sai Nagar Colony, Madhapur,
Hyderabad – 500081. Ph: +91 703 227 1719 E-mail : hr-india@starkassociatesllc.com
 LIST OF OTHER HOLIDAYS FOR 2020

DATE HOLIDAYS DAY OF THE WEEK

Jan 26th 2020 Republic Day Sunday
July 4th 2020 USA- Independence Day Saturday
Aug 1st 2020 Bak-id Saturday
Aug 15th 2020 Independence Day Saturday
Aug 22nd 2020 Vinayaka Chaturdi Saturday
Aug 30th 2020 Muharram Sunday
Oct 25th 2020 Dussehra Sunday
Nov 14th 2020 Diwali Saturday

Stark Pharma Soft Tech Pvt Ltd . www.starkassociatesllc.com

V-Square Building, 4th Floor, Plot No. 50, Sai Nagar Colony, Madhapur,
Hyderabad – 500081. Ph: +91 703 227 1719 E-mail : hr-india@starkassociatesllc.com