ACTIVITY EFFORT WORKSHEET

Office : MEMBER SERVICES BRANCH

Section : BRANCH SUPPORT
Position Title : CASHIER (DISBURSEMENT)

Processing Service Ratio/ Converted Capacity

Activities Type Unit/Frequency
(RA/NRA) Time Frequency Total Hours
(hrs./day) Annual FTE
1. Receive and Manage Check for Release
1.1 Receive the following from Branch Head: RA 30.0 sec per day 1 / day 0.0 hrs. 238 0.12%
- DV/Check
- DV Summary
- Check Register
- Supporting Documents
1.2 Attach DV/Check to corresponding supporting documents. RA 10.0 sec per DV/Check 158 / day 0.4 hrs. 37,658 6.28%
1.3 Systematically arrange/file DV/Checks ready for release. RA 10.0 sec per DV/Check 158 / day 0.4 hrs. 37,658 6.28%
Sub Total 0.8 min 1 / day 0.9 hrs. 238 12.68%
2. Release Checks
2.1 Receive check no. and vaild ID/SPA (if applicable) from payee and retrieve DV/Check from file.
RA 1.0 min per payee 150 / day 2.5 hrs. 35,775 35.79%
2.2 Request payee to acknowledge receipt of Check on Check Register and release check. RA 30.0 sec per payee 150 / day 1.3 hrs. 35,775 17.89%
2.3 Stamp "Paid" to Voucher upon release of Check to payee. RA 10.0 sec per payee 150 / day 0.4 hrs. 35,775 5.96%
2.4 Access the system and tag the voucher released. RA 20.0 sec per payee 150 / day 0.8 hrs. 35,775 11.93%
Sub Total 2.0 min 150 / day 5.0 hrs. 35,775 71.58%
3. Process Request for Transmittal of DV/Checks handled by other branch
3.1 Receive request from payee for release of check that is handled by other branch. NRA 1.0 min per request 8 / day 0.1 hrs. 1,883 1.88%
3.2 Prepare Transmittal Memo for DV/Check and forward to ASO for transmittal to concerned
NRA 1.0 min per request 8 / day 0.1 hrs. 1,883 1.88%
Branch through pouch.
Sub Total 2.0 min 8 / day 0.3 hrs. 1,883 3.77%
4. Monitor Unreleased Checks
4.1 At the end of the day, generate Advice/Report of Checks Issued and Inventory Report of
RA 15.0 min per day 1 / day 0.3 hrs. 238 3.57%
Unissued Checks for the Day, if applicable
` 4.2 Send Notification to borrower thru mail, text, call, email. RA 1.0 min per payee 24 / day 0.4 hrs. 5,649 5.65%
4.3 Send copy of Inventory Report of Unissued Checks for the Day to BCD-TAS through email. RA 1.0 min per day 1 / day 0.0 hrs. 238 0.24%
4.4 Forward the following to Branch Head for safekeeping: RA 1.0 min per day 1 / day 0.0 hrs. 238 0.24%
- Inventory Report of Unissued Checks for the Day
- Unreleased DV/Check
- DV Summary
- Check Register
- Supporting Documents
Sub Total 18.0 min 1 / day 0.7 hrs. 5,649 9.70%
5. Mail DV/Check to Payee (If not claimed within 3 working days from notification)
5.1 Insert and seal unrealeased/requested DV/Checks for mailing in envelope. NRA 30.0 sec per DV/Check 39 / wk 0.1 hrs. 1,883 0.94%
5.2 Prepare and sign Mailing List. NRA 1.0 min per batch 1 / wk 0.0 hrs. 48 0.05%
5.3 Forward Mailing List and sealed envelope to Branch Head for review. NRA 1.0 min per batch 1 / wk 0.0 hrs. 48 0.05%
5.4 Forward Mailing List and sealed envelope to ASO for mailing. NRA 1.0 min per batch 1 / wk 0.0 hrs. 48 0.05%
5.5 Receive Proof of Delivery and Return to Sender and update the system on mailed checks.
NRA 1.0 min per batch 1 / wk 0.0 hrs. 48 0.05%
Sub Total 4.5 min 39 / wk 0.1 hrs. 1,883 1.13%
 Processing Service Ratio/ Converted Capacity
Activities Type Unit/Frequency
(RA/NRA) Time Frequency Total Hours
(hrs./day) Annual FTE
6. Process Release and Liquidation of Petty Cash
6.1 Receive and check Purchase Request (PR) or Petty Cash Advance Slip (PCAS) and assigns
NRA 3.0 min per request 1 / mon 0.0 hrs. 12 0.04%
PCAS Control No.
6.2 Release Petty Cash Amount to requesting Employee. NRA 3.0 min per request 1 / mon 0.0 hrs. 12 0.04%
6.3 Update Petty Cash Book to record daily disbursement of Petty Cash Fund. NRA 1.0 min per request 1 / mon 0.0 hrs. 12 0.01%
Receive and check Petty Cash Voucher (PCV) and supporting documents from Employee
6.4 NRA 0.5 min per request 1 / mon 0.0 hrs. 12 0.01%
liquidating the Cash Advance.
6.5 Assign Number to PCV and records in Petty Cash Book. NRA 1.0 min per request 1 / mon 0.0 hrs. 12 0.01%
Sub Total 8.5 min 1 / mon 0.0 hrs. 12 0.10%
7. Replenish Petty Cash Fund
7.1 Review completeness of documents for replenishment of Petty Cash Fund and prepare Petty
NRA 3.0 min per month 1 / mon 0.0 hrs. 6 0.02%
Cash Reimbursement Voucher (PCRV).
7.2 Generate Request for Payment (RFP) to replenish Petty Cash Fund (if maximum level of 60%
NRA 3.0 min per month 1 / mon 0.0 hrs. 6 0.02%
is reached).
7.3 Forward RFP with supporting documents to Branch Head for approval. NRA 1.0 min per month 1 / mon 0.0 hrs. 6 0.01%
7.4 Receive signed RFP with supporting documents to Branch Head for approval. NRA 1.0 min per month 1 / mon 0.0 hrs. 6 0.01%
7.5 Transmit RFP and PCRV to GABMD-TAS for preparation of Disbursement Voucher/ Check
NRA 5.0 min per month 1 / mon 0.0 hrs. 6 0.03%
(DV/Check).
7.6 Receive and encash Check with the drawee bank. NRA 30.0 min per month 1 / mon 0.0 hrs. 6 0.18%
7.7 Count manually and safekeeps actual Petty Cash Fund in cash box. NRA 1.0 min per month 1 / mon 0.0 hrs. 6 0.01%
7.8 Update Petty Cash Book to record replenishment of Petty Cash Fund. NRA 0.5 min per month 1 / mon 0.0 hrs. 6 0.00%
7.9 Generate Petty Cash Fund Replenishment Report and forward to Accounting Staff. NRA 5.0 min per month 1 / mon 0.0 hrs. 12 0.06%
Sub Total 49.5 min 1 / mon 0.0 hrs. 6 0.33%
8. Others
8.1 Receive Bank Advice on Cleared and Returned Checks (Collections) and forward to
RA 2.0 min per day 1 / day 0.0 hrs. 238 0.48%
Accounting Staff.
8.2 On a weekly basis, prepare Transmittal Memo for the following documents and forward to ASO
RA 5.0 min per week 1 / wk 0.0 hrs. 48 0.24%
for transmittal to CASD-TAS:
- Vouchers
- Check Register
- DV Summary

HOURS FTE
Major Activities 6.63 94.67%
Minor Activities 0.37 5.33%
Total 7.00 100.00%

Equivalent Manpower : 1.0