How many hours do government

employees render in a week?

How do we record daily attendance?
Bundy Clock
Section 02 of Rule XVII of the CSC Rules Implementing EO No. 292
• Names and signatures (w/arrival time and departure time)
are indicated

• Responsible officer shall monitor the arrival and departure

of officials and employees
Who are those officers don't need to punch in
the Bundy clock?
 Those appointed by the President

Higher than Other

Chiefs and
Chiefs and Presidential
Assistant Chiefs
assistant chiefs Appointees
 But these officers’
attendance and all absences must be recorded.
Falsification or irregularities in the keeping
of time records
Falsification or irregularities in the keeping
of time records

•Falsification of daily time records is an act

of dishonesty.
•Punching another employee’s time card
Falsification or irregularities in the
keeping of time records

1. Administratively liable without prejudice

2. Criminal prosecution
3. Grave offense – punishable by dismissal from
the service
Tardiness
 Tardiness

• failure to arrive at a time set

• lack of punctuality
• not arriving on time
• simply “LATE”
 Tardiness

• Time In: 8:31 am = LATE (Monday only)

• Time In: 9:01 am = LATE (Tue to Fri)
• Time In: 1:01 pm = LATE (Mon to Fri)
Reasons why employees are late at
work
traffic
Lack of Sleep
Bad Weather
Getting kids to school
Last but not least…
Filipino Time
 Is it possible to incur 10
tardiness in just 5 days?
YES. In one(1) working day, employee can incur
tardiness twice. (am and pm).
Hence, 5 days x 2 = 10 tardiness
Habitual Tardiness
Ten (10) times a month for at least
two (2) months in a semester or at
least two (2) consecutive months
during the year.
Tardiness, even if not habitual, still causes
inefficiency and is still prejudicial to public service
as habitual
Habitual Tardiness: either grave offense or
light offense under the Revised Rules on
Administrative Cases in the Civil Service
(RRACCS)

- Depends on its effects to the government

service
Grave Offense: tardiness in reporting for duty

1st OFFENSE – 6 months & 1 day to 1 year

suspension
2nd OFFENSE– Dismissal from the service
Light Offense: Habitual Tardiness

1st OFFFENSE – Reprimand

2nd OFFENSE – Suspension of 1 to 30 days
3rd OFFENSE – Dismissal from the service
UNDERTIME
UNDERTIME
•Less than the time allotted for the fixed
working hours (8hrs)

•Ten (10) times a month for at least two (2)

months in a semester or two (2)
consecutive months during the year,
liable for Simple Misconduct and/or
Conduct Prejudicial
TARDINESS and UNDERTIME are
deducted against vacation leave
credits
Can’t Off-set of tardiness or
absences
 ABSENTEEISM is a habitual
pattern of absence from a duty
 Employee has unauthorized absences
allowable 2.5 days* monthly leave credit

* 1.25 VL + 1.25 SL in a month

 Habitually absent if incurs unauthorized
absences exceeding 2.5 monthly at least
three (3) months in a semester or at least
three (3) consecutive months during the
year.
PENALTY
1st OFFENSE – Suspension of 6 months and 1
day to 1 year
2nd OFFENSE – Dismissal from the service
Absent Without Official Leave (AWOL)
•At least 30 working days
•Less than 30 working days
•Substantial absences – less than 30 working
days, 3 times in a semester
Absent Without Official Leave (AWOL)
•If continuously absent without approved leave
for at least 30 days.

Separated from the service or dropped from the

rolls without prior notice
Half-Day Absence
• Absent in the morning is TARDY; subject to the
provisions on Habitual Tardiness;
• Absent in the afternoon is UNDERTIME; subject
to the provisions on Undertime.
Compensatory Time-OFF (CTO)
Compensatory Time-OFF (CTO)
Non-Monetary Remuneration for Overtime
Services Rendered

No. of hrs. an employee is excused from

reporting for work with full pay and benefits.
Compensatory Time-OFF (CTO)
Instead of Overtime PAY
Coverage

Chief of
Permanent
Division

Temporary
Contractual
or Casual
Exemption
Higher
CES
than Chief
position
of Division

Military
Elective and
Officials Uniformed
Personnel
Procedures
ISSUANCE OF OFFICE ORDER BY THE HEAD OF OFFICE

Authorizing the rendition of OT services List of allowed activities

RENDITION OF OT SERVICE

render services beyond regular working hours submits accomplishment report to HRMO

PREPARATION OF MONTHLY SUMMARY

summarize of overtime services rendered in a month computes the equivalent COCs

How to Compute Compensatory Overtime
Credit (COC) ?
 How to Compute Compensatory Overtime
Credit (COC) ?
1. For OT on weekdays or scheduled work days:

COC = Number of Hours of OT services X 1.0

2. For OT on weekends, holidays or scheduled day off:

COC = Number of Hours of OT services X 1.5

COC is expressed in no. of hrs
Accrual of COCs:
•At least forty (40) hours of COCs in
a month (5 Days)
•Unexpended balance SHALL NOT
exceed one hundred twenty (120)
hours ( 15 days)
 Compensatory Time-OFF
(Joint Circular No. 2, s. 2004)
Amendment:
CSC-DBM JC No. 2-A, s. 2005
Section 5.5.2
Amendment:
CSC-DBM JC No. 2-A, s. 2005
Section 5.5.2

COCs should be used within the year until

the immediately succeeding year.
Thereafter, any unutilized COCs are deemed forfeited.
Sample:

If an employee earned 8 COCs last

July 2015, then it should be used
within the year (on December 31,
2015) and until 2016.
CTO - Limitation
•Cannot offset undertime or
tardiness
•Non-commutative (Non convertible
to cash)
•Cannot add to the accumulated
leave credits (VL+SL)
 CTO - Effect on Personnel
Movement
•Resignation, retirement, or
separation from the service, the
unutilized COCs are deemed
forfeited.
 CTO - Effect on Personnel
Movement

• Cannot be transferred to another

agency
 CTO - Effect on Personnel
Movement
• In case of promotion, except when
promoted to a position not qualified
to receive overtime pay, the
employee will retain his or her
accrued COCs
CTO - ISSUANCE OF CERTIFICATE
OF COCs BY THE HEAD OF OFFICE
• Earned COC granted a Certificate of COC Earned
duly approved and signed by the Head of Office.
• The certificate indicates the number of hours of
earned COC by the employee in a month.
• The certificate would be issued at the end of the
month.
 HOW TO FILE CTO
•Duly accomplished Application for Leave
form with Certificate of COCs
•Head of Office either approve/disapprove
schedule
 AVAILMENT OF CTO
•Avail for 4(half-day) or 8 hours (1 day)
•Use maximum of 5 consecutive days per
single availment, or on staggered basis
within the year
•Schedule may be recalled and rescheduled
by the Head of Office
References:
• Section 01: Rule XVII of the CSC Rules Implementing Book V of Executive Order No. 292 (prescribed OFFICE HOURS)

• CSC Resolution No. 91-677, circularized in MC No.21, s.1991

Policy on Government Working Hours for Government Officials and Employees (40 hours per week exclusive lunchtime)

• Section 02: Rule XVII of the CSC Rules Implementing Book V of Executive Order No. 292 (Record of Daily Attendance with Bundy Clock)

• Rule XVII GOVERNMENT OFFICE HOURS

Omnibus Rules Implementing Book V of EO No. 292 (Officers don’t need to punch in the Bundy Clock)

• Sec. 4, Rule XVII, Omnibus Rules Implementing Book V of E.O. 292 (Falsification or irregularities in the keeping of time records)

• Memorandum Circular No. 04, s. 1991– POLICY ON ABSENTEEISM AND TARDINESS

• Rule 10 Schedule of Penalties B. 5 of RRACCS: Grave Offense tardiness in reporting for duty

• Rule 10 Schedule of Penalties F. 4 of RRACCS: Light Offense Frequent unauthorized tardiness (Habitual Tardiness)

• CSC Resolution No. 101357 dated July 6, 2010; circularized in Memorandum Circular No. 16, s. 2010 (Policy on Undertime)

• Sec. 34. Omnibus on Leave (Tardiness and UNDERTIME are deducted against vacation leave credits)

• SEC.9 Rule XVII of the CSC Rules Implementing EO No. 292 ( No off-setting of tardiness or absences)

• Sec. 63. Effect of absences without approved leave

• DROPPING FROM THE ROLLS

CSC MC No. 15, s. 1999, Rule 19 Revised Rules on Administrative Cases in the Civil Service (Nov. 8, 2011) (section 9)

• MC 17, s. 2010 (Policy on Half-Day Absence)

• Compensatory Time-OFF
(Joint Circular No. 2, s. 2004)

• BUDGET CIRCULAR NO. 10, March 29,1996 (Overtime pay in Government personnel)

• https://thepinoycivilservant.wordpress.com/2014/08/11/absenteeism-tardiness-and-undertime/
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respected owners (for educational purposes only)

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