CHAMI SOFTWARE

USER
MANUAL
For the Year 2019 ( v.1.0 )

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 PAYROLL MODULE
MANUAL

I. PAYROLL SETTINGS
a. How to set-up “PAYROLL CUT-OFF”?
i. Go to Settings
ii. Click Payroll Settings folder
iii. Inside the payroll settings folder, select Payroll Periods
iv. Then click Payroll List tab
v. Click New
vi. Input the following data
1. Period ID (Usually Year of Payroll Period)
2. Description
vii. Click Save Period ID
viii. Set-up the payroll cut-offs by clicking Period Year
ix. Select the Period Type
x. Then Enter the Period No
xi. Select the Start & End Date of each payroll cut-off
xii. Check both Compute Statutories and Compute WTax if both shall be automatically computed
during payroll processing

b. How to Group Employees?

i. Go to Settings
ii. Click Payroll Setting folder
iii. Inside the payroll settings folder, select Employee Groups
iv. Then click New
v. Input the following details
1. Group ID
2. Select a Period ID
3. Description
4. Week Schedule
5. Clock In and Out
6. Allowable Break
7. Late Allowance
8. Maximum & Minimum IT Hours
vi. And click Save

c. How to Add New Employee?

i. Go to Settings
ii. Click Payroll Settings folder
iii. Inside the payroll settings folder, select Employees
iv. Click New
v. Then input the employee details
vi. And click Save

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 d. How to Add New Department?
i. Go to Settings
ii. Click Payroll Settings folder
iii. Inside the payroll settings folder, select Departments
iv. Click New
v. Then input the department details
vi. And click Save

e. How to ADD HOLIDAYS?

i. Go to Settings
ii. Click Payroll Settings folder
iii. Inside the payroll settings folder, select Holidays
iv. Click New
v. Then input the holiday details
vi. And click Save

II. TIME RECORDING

a. How to Record Time logs?
Time Logs can be done through following methods:
1. Manual Entry
i. Go to Time Recording
ii. Click Time Recording folder
iii. Inside the payroll settings folder, select Manual Entry
iv. Select an Employee and click Ok
v. Select a period Year and period Number
vi. Click Retrieve Dates
vii. Then go to Summary Tab
viii. Input the Time Log Details for the selected employee
ix. And click Save

2. Attendance Sheet
i. Go to Time Recording
ii. Click Time Recording folder
iii. Inside the payroll settings folder, select Attendance Sheet
iv. Select a Group ID and Date Range covering the payroll period
v. Then click Retrieve
vi. Select Retrieve from Excel
vii. And click Save
Note: An Excel template shall be provided and followed in uploading time log

3. Log box entry

i. Go to Time Recording
ii. Click Time Recording folder
iii. Inside the payroll settings folder, select Log Box Entry
iv. And click In and Out to clock-in and clock out respectively.
v. Input Employee ID Number
vi. And click Ok
Note: Log box entry can be done if employee has a user access.

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 b. How to process Leave Application?
i. Go to Time Recording
ii. Click Processing folder
iii. Inside the processing folder, select Leave Application
iv. Then input leave details
v. And click Save

c. How to Approved/Disapproved Leave Applications?

i. Go to Time Recording
ii. Click Processing folder
iii. Inside the processing folder, select Leaves
iv. Select a Leave Application
v. Then click approve or disapprove

d. How to Process Overtime Application?

i. Go to Time Recording
ii. Click Processing folder
iii. Inside the processing folder, select Overtime Application
iv. Then input the overtime details
v. And click Save

e. How to Approved/Disapproved Overtime Applications?

i. Go to Time Recording
ii. Click Processing folder
iii. Inside the processing folder, select Overtimes
iv. Select an Overtime Application
v. Then click approve or disapprove

f. How to Update Leave Credits?

i. Go to Time Recording
ii. Click Processing folder
iii. Inside the processing folder, select Update Leave Credits
iv. Select an Employee Group and Employee
v. Then click Leave credits and select the type of leave
vi. Input the number of leave credit
vii. And click Save

III. PAYROLL
a. How to Record Daily Time Record?
i. Go to Payroll
ii. Click Compute Payroll folder
iii. Inside the compute payroll folder, select Record DTR
iv. Select an Employee Group, Year and Period No
v. Input the actual Working Days
vi. And click Save

b. How to Prepare New Payroll Spreadsheet?

i. Go to Payroll

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 ii. Click Compute Payroll folder
iii. Inside the compute payroll folder, select Payroll Sheet
iv. Select an Employee Group, Year and Period No
v. Input the actual Working Days
vi. Then click Retrieve and select Prepare New Payroll
vii. Input any adjustment on statutory
viii. Click Recalculate
ix. And click Save
c. How to Compute 13th Month?
i. Go to Payroll
ii. Click Compute Payroll folder
iii. Inside the compute payroll folder, select 13th Month Computation
iv. Select an Employee Group, Employee ID, and Period Year
v. Then click Compute 13th month
vi. And click Save
d. How to View Payroll Reports?
i. Go to Payroll
ii. Click Payroll Reports folder
iii. Inside the payroll reports folder, select the report to view

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