1.

Define the following terms:

a. Communication Plan
-A communication plan is a policy-driven approach to providing stakeholders with
information. The plan formally defines who should be given specific information,
when that information should be delivered and what communication channels will be
used to deliver the information.
-The communications planning process concerns defining the types of information
you will deliver, who will receive it, the format for communicating it, and the timing
of its release and distribution. It turns out that 90% of a project manager’s job is
spent on communication so it’s important to make sure everybody gets the right
message at the right time.

b. Implementation Plan
-Used as a support device for your strategic plan, an implementation plan maps out
how to bring your strategic plan to life by breaking it into identifiable steps, where
each step is assigned a to team member to complete on a set timeline. Strategic
planning is done on an organizational level, dictating the direction of the company
strategy and allocating resources to make that strategy come to life. Thus, the
implementation plan traces the edges of that, mapping out how to best implement a
strategic plan from the outset, and how to effectively manage it as it gets put into
place.

c. Change Plan
-A change management plan defines activities and roles to manage and control
change during the execution and control stage of the project. Change is measured
against the project baseline, which is a detailed description of the project’s scope,
budget, schedule, and plans to manage quality, risk, issues, and change. During the
execution and control stage, changes may require one or more revised project
baselines to be issued. A change management plan defines activities and roles to
manage and control change during the execution and control stage of the project.
Change is measured against the project baseline, which is a detailed description of
the project’s scope, budget, schedule, and plans to manage quality, risk, issues, and
change. During the execution and control stage, changes may require one or more
revised project baselines to be issued.

d. Risk Plan
-Uncertainty is something that cannot be avoided. Risk management can help
project designers and managers to anticipate the potential risks before the
beginning of the project and therefore, avoid being hit with shock and panic when
something unexpected happens.
 -Managing risks on projects is a process that includes risk assessment and a
mitigation strategy for those risks. Risk assessment includes both the identification
of potential risk and the evaluation of the potential impact of the risk. A risk
mitigation plan is designed to eliminate or minimize the impact of the risk events—
occurrences that have a negative impact on the project. Identifying risk is both a
creative and a disciplined process. The creative process includes brainstorming
sessions where the team is asked to create a list of everything that could go wrong.
All ideas are welcome at this stage with the evaluation of the ideas coming later.

2. What are the different types of construction contract in the Philippines? Explain each
 Lump sum
-This is the most basic form of agreement between a supplier of services and a
customer. The supplier or contractor agrees to provide specified services for a
specific price. The owner then agrees to pay the price upon completion of the
work or according to a negotiated payment schedule. In developing a lump sum
bid, the builder will estimate the costs of labor and materials and add to it a
standard amount for overhead and the desired amount of profit.
 Unit price
-In this contract, the work to be performed is broken into various parts, usually
by construction trade, and a fixed price is established for each unit of work. For
example, painting is typically done on a square foot basis. Unit price contracts
are seldom used for an entire major construction project, but they are frequently
used for agreements with sub-contractors. In a unit price contract, like a lump
sum contract, the contractor is paid the agreed upon price, regardless of the
actual cost to do the work.

3. a. what is the different bidding and tendering?

Bid – an approach to a client in order to gain significant new or repeat business. Bids, by
their nature, involve staff from across the whole breadth of one or more organizations.
The Bid Manager needs to be able to interact with many types of specialists – from
technical to legal, finance, HR and senior management, and will need to know their
roles, responsibilities, and what they can and cannot be asked to deliver. The term
“bid” or “bidding” can also relate to the documented Offer submitted in response to a
request or invitation to tender. The ‘bid’ will then be evaluated against a set of criteria
that are described in the request or invitation to tender.

Tender – The term “tender” is often used interchangeably to the term bid. However,
“Bid” is increasingly being used by the offerer (the supply side) and the term “tender”
used on the procurement side (the buyer).
 b. what are the requirements and procedure for bidding in the Philippines?
DURATION
S OF
Service Provider Division /
Customer
T / ACTIVITY
(Offices / Units of Person In- Fees Form / Document
Client
E (UNDER
BLGF) Charge
P NORMAL
CIRCUMS)

The bidding
Prepare Bidding
documents shall
Documents Provi
include the
des a concise
following:
specification or
description of the  Approved
item and the Budget for
quantity Note: the
Contract
1. Bidding
 Instructio
document
ns to
s shall be
Bidders
available
 Terms of
to
Reference
prospectiv
 Eligible
e bidders As
Requirem
in a given specified
1 1 week BAC Secretariat ents
time (Amount
 Plans and
specified may vary)
Technical
by the
Specificati
purchaser
ons
correlated
 Form of
to their
Bid, Price
bidding
Form, and
schedule
List of
2. Biding
Goods or
document
Bill of
s shall be
Quantities
issued by
 Delivery
the BAC
Time or
Secretaria
Completio
t or the
n Schedule
Property
 Form and
 Officer Amount of
Bid
Security
 Form and
Amount of
Performan
ce Security
and
Warranty
 Form of
Contract
and
General
and
Special
Conditions
of
Contract

Invitation to Bid

 Pre-
Procurem
ent
Conferenc
e
Bids and
 Advertisin
Awards
2 g of the 3 hrs2 weeks
Committee
Invitation
BAC Secretariat
to Bid

– Newspaper

– G-EPS Posting

– Bureau’s
Website

Submits BID Documents

3BID 10 minutes Bidder/s and relative
Documents requirements
and
 relative
requireme
nts to the
Bureau’s
Records
Unit

Records Incoming
4 10 minutes Records Officer None Logbook
Documents

Routes
5 Documents to 20 minutes Records Officer None Logbook
BAC Secretariat

Receives the BID

Documents and
Logbook / BID
6 affix initials / 5minutes BAC Secretariat None
Documents
signature in the
logbook

Pre-bid
Conference Note:

3. A pre-bid
conference shall
be held on any
given time as
specified by the
purchaser to
discuss, among Bids and
other things, 4 hours Awards Bid Documents
7
technical and Committee
financial
components of
the bid and
eligibility
requirements

4. Any statement
made at the pre-
bid conference
shall modify the
 bidding
documents,
unless such
statement is
specifically
identified in
writing as an
amendment
thereto and issue
a supplemental
or bid bulletin

Receipt and
Opening of Bids

 The BAC
shall open
the bids in
front of
the bidder
or any of
their duly
authorize
d Bids and
represent Awards
atives Committee,
8 4 hours Bid Documents
 All Technical
members Working Group
of the BAC and Bidders
who are
present
during the
opening
shall
initial
every
page of
the
original
copies of
 all eligible
document
received
and
opened

Bid Evaluation

 Preliminar
y
Examinati
on of Bids
Evaluation
of bidder’s
eligibility,
examinati
on of
document
s and bid
prices and
Bids and
Clarificati
Awards
on of bids
3 hrs3 days Committee, Abstract of Bids,
 Preparatio
9 Technical Bid Evaluation
n of
Working Group Report
Abstract
and BAC
of Bids
Secretariat
Determini
ng the
lowest
calculated
responsive
bid and
ranking of
the total
bid prices
as
calculated
from
lowest to
highest
 and Bid
Evaluation
Report

Award

 Preparatio
n of
Resolution
to Award
and Technical
Notice to Working Group
Award and BAC
 Approval Secretariat Resolution of BAC
of 1 week1 Head of Agency to Award, Notice
1 Resolution day of Award
0 to Award Bids and
1day Performance
and Awards
Security
Notice to Committee
Award Bidder
 Issuance
of Notice
to Award
 Posting of
Performan
ce
Security

Implementation
of Contract Bids and
1  Contract Awards Notice to
1 day
1 Signing Committee and Proceed, Contract
 Notice to Winning Bidder
Proceed

Delivery , As Goods Inspection

Winning Bidder
Inspection and specified and Acceptance
1 Commission on
Acceptance in the Report
2 Audit
contract1
 Delivery
day
of goods /
 services
per
contract

For Goods

 Final
Inspection
and
Acceptanc
e
 Adamson University
900 San Marcelino Street, Ermita, Manila

College of Engineering

Department of Civil Engineering

ASSIGNMENT 2

2nd Semester 2019-2020

Submitted by:
Educalane, Regina Faye E.

Submitted to:

Dr. Tomas U. Ganiron Jr.

Course Adviser

DATE SUMITTED:

February 27, 2020

 Adamson University
900 San Marcelino Street, Ermita, Manila

College of Engineering

Department of Civil Engineering

ASSIGNMENT 2

2nd Semester 2019-2020

Submitted by:
Rafael L. Orial III

Submitted to:

Dr. Tomas U. Ganiron Jr.

Course Adviser

DATE SUMITTED:

February 27, 2020