Presentation trainer Checklist - Organization Date a time: Length of time for Questions at end? If yes, length of time for questions: Place /Room: Room set-up: oe Equipment needed: Isitavailable? |) Does it work? ‘Audience Number of people 5 6-15 16-30 over30 How much do they know about the toric? nothing. abit alot How well do | know them? not at all alittle quite well How formal? very formal formal informal Nationality / Culture? sameasme _interational Handouts no yes/ before talk atend of talk later (intranet/ email) Checklist - Contents Topic: Purpose of talk: (What do! want to do’) ‘Three main points Inform the audience 3 ‘Train the audience ‘Sell something to the audience Persuade the audience to do something Importance to audience: What do I want audience to know by the end of talk: Preparing visuals How many visuals will | have? Do they say (or show) what | want to say? ‘Are they clear and simple to understand? Will the audience be able to ead them (font size and colours)? Do they have effective headlines? Is there as litle text as possible? Have | remembered the rule of si?Presentation trainer Introduction Welcome audience. mp Remember howto make effective openings: start with a thetorical question, a story oran amazing fact, or give the audience a problem to think about. Introduce yourself (name, position/function). State your topic. ‘Say why your topic is important for the 2udience. Describe the structure of your talk (the main points and when you! dealing with them). ‘Say how long the talk will be. ‘Say when you willanswer questions. ‘Say whether there are handouts.‘Main part Briefly state your topic and objective(s) again. Then introduce your three (or two or 2) main points and give details Main point 1: ‘Nain point 3: ‘Signal the end of the main part. Presentation trainer | 75 REMEMBER TO: + signal the beginning of each part. ‘talk about your topic. ‘signal the end of each part. ‘highlight the main points. * summarize the main ideas. BULLET CHARTS? ‘Refer to points in the ‘Use the same key words and phrases 5 on your bullet charts, GRAPHS, TABLES, | PIE CHARTS, ETC? ‘Start by telling your audience what the visual ‘same order. | + Bxplai necessary. ‘Say why these points are important (and explain the cause of effect)76 | Presentation trainer Conclusion Signal the end of your talk. WP Remember how to make effective ‘conclusions: end with ‘Summatize the key points. ‘a question or a quote from 2 famous person, finish story you started atthe beginning of your talk Highiight one important point beret ana action. Explain the significance. ‘Make your final statement. Invite questions. 1 edie Remember, when What questions can lexpedt? How can | answer them? answering questions & ‘during or after your talk: « Listen carefully and 2 make sure you have understood the ‘question correctly. 3 ‘© Reformulate the quest necessary. 4 ‘If you want to post- ppone the question, ‘say why politely. 5 ‘Ifyou don't know the: ‘answer, say so and offer to find out. ‘+ Answer irrelevant ‘questions politely but briefly ‘Check that the ‘questioner is 8 satisfied with your answer,